2016-17 Report on Annual Expenditures for Travel, Hospitality and Conferences

As required by the Treasury Board Directive on Travel, Hospitality, Conference and Event Expenditures, this report provides information on the total annual expenditures for each of travel, hospitality and conferences for Transport Canada for the fiscal year ending March 31, 2017.  It also provides the variance explanations for significant changes from the previous fiscal year in each of these areas.

This information is updated annually and does not contain information withheld under the Access to Information Act or the Privacy Act.

Expenditures on travel, hospitality and conferences incurred by Transport Canada are related to supporting both the departmental mandate and the government’s priorities.

Transport Canada is committed to ensuring Canada has a transportation system that is recognized worldwide as safe and secure, efficient and environmentally responsible.

For more information about Transport Canada’s mandates and priorities, please see the Departmental Results Report and the Departmental Plan.

Total annual expenditures for Travel, Hospitality and Conferences of Transport Canada are summarized below:

Expenditure Categories Expenditures for the year ending March 31, 2017
(in thousands of dollars)
Expenditures for the year ending March 31, 2016
(in thousands of dollars)
(in thousands of dollars)
Travel - Public Servants $16,315 $20,647 ($4,359)
Travel - Non-Public Servants* $240 $364 ($124)
International Travel by Minister and Minister's Staff $52 $11 $41
Total Travel $16,607 $21,049 ($4,442)
Hospitality $215 $140 $75
Conference Fees $96 $174 ($78)
TOTAL $16,918 $21,363 ($4,445)

*Amount does not include international travel by the Minister and the Minister’s staff.

Significant variances compared to the previous fiscal year


Overall travel expenditures decreased by 21% ($4,442K) compared to fiscal year 2015-16, as follows:

  • Public & Non-Public Servants - Travel expenditures by public servants and non-public servants decreased 21% ($4,359K) and 34% ($124K) respectively, mainly due to the implementation of expenditure restraint measures across the organization, including use of alternatives to travel, such as teleconference and videoconference.
  • International Travel by Minister and Minister’s Staff: International travel expenditures by the Minister and Minister’s Staff increased by $41K due to numerous international obligations in 2016-2017.

For further details on international travel, please visit TC Proactive Disclosure.

Hospitality:  Hospitality expenditures increased by 54% ($75K) mainly due the costs associated with hosting the International Civil Aviation Organization (ICAO) 39th Assembly and the Third Joint Ministerial Conference of the Paris and Tokyo Memoranda of Understanding on Port State Control.

Conferences Fees:  Conference fees decreased 45% ($78K) over fiscal year 2016-2017 mainly as a result of a reduction in the number of employees attending conferences.  Conferences remain a key resource to ensure professional development, industry engagement and technical currency maintenance for employees.

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