Staff Instruction (SI) No. 505-001

Delegation of Authority Process - Aircraft Certification

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Issuing Office: Standards    
Activity Area: Qualifying SI No.: 505-001
File No.: 5009-32-2 Issue No.: 01
RDIMS No.: 1936911v4 Effective Date: 2007-07-20

1.0  INTRODUCTION

1.1  Purpose

The purpose of this Staff Instruction (SI) is to provide guidance on processing, approving and making changes to Ministerial delegations of authority with respect to type certification, modification or repair activities, and for approving Design Approval Representatives (DAR) and Authorized Persons (AP) within a Design Approval Organization (DAO) and an Airworthiness Engineering Organization (AEO).

1.2  Applicability

This document is applicable to Transport Canada Civil Aviation (TCCA) employees, and Aircraft Certification personnel, including delegates.

1.3  Description of Changes

This document is a new issue, but represents a consolidation of Aircraft Certification Staff Instructions (ACSI) 47, 48, 49, 50 and 51, as well as Aircraft Certification Policy Letters (ACPL) 33 and 72. The content has been amended to address inconsistency issues that existed in the former ACSIs and ACPLs.

2.0  REFERENCES AND REQUIREMENTS

2.1  Reference Documents

It is intended that the following reference materials be used in conjunction with this document:

  1. The Aeronautics Act, R.S. 1985;
  2. Part I, Subpart 3 of the Canadian Aviation Regulations (CARs) - Administration and Compliance;
  3. Part V, Subpart 11 of the CARs - Approval of the Type Design of an Aeronautical Product;
  4. Part V, Subpart 13 of the CARs - Approval of Modification and Repair Designs;
  5. Chapter 505 of the Airworthiness Manual (AWM) - Delegation of Authority;
  6. Transport Canada Publication (TP) 8606 - Inspection and Audit Manual;
  7. Staff Instruction (SI) GEN-006 - Aircraft Certification Inspection and Audit Procedures;
  8. Aircraft Certification Staff Instruction (ACSI) 11 - Approval of Airworthiness Limitations - Regional Aircraft Certification Projects;
  9. RTCA Document (DO)-178 (as amended) - “Software Considerations in Airborne Systems and Equipment CertificationApproval of Airworthiness Limitations - Regional Aircraft Certification Projects; and
  10. Records, Document and Information System (RDIMS) - 651328 Saving Documents and Versions in RDIMS.

2.2  Cancelled Documents

As of the effective date of this document, the following documents are cancelled:

  1. ACPL No. 33 Issue 01, dated 1997-05-09 - Generic Flight Test Responsibility and Delegation Limitations - Engineering Procedures Manuals (EPMs);
  2. ACPL No. 72 Issue 01, dated 2002-06-07 - Determination of Equivalency for Ministerial Delegation;
  3. ACSI No. 47 Issue 01, dated 2001-11-01 - Delegate Approval and Authorization Process;
  4. ACSI No. 48 Issue 01 dated 2000-01-31 - Scope of Authority - Designated Engineers;
  5. ACSI No. 49 Issue 01 dated 1999-01-11 - Airworthiness Engineering Organization (AEO) / DAO Personnel Qualification Criteria;
  6. ACSI No. 50 Issue 01 dated 1999-01-11 - Qualification and Authorization Procedures for AEO/DAO Personnel; and
  7. ACSI 51, Issue 01, dated 1999-09-20 - Software Approval Delegation - Design Approval Representative (DAR) and Designated Engineer Appointment Criteria.

2.3  Definitions and Abbreviations

The following definitions and terms are used in this document:

  1. Airworthiness Control Committee (ACC) means a committee within an AEO/DAO that provides a management function to support the provision of the delegate's authorized functions.
  2. Applicant means any person who requests a delegation of authority in accordance with Subchapter B, C or E of Chapter 505 of the AWM.
  3. Authorized Person (AP) means an individual who performs delegated functions for an AEO or DAO, on behalf of the Minister.
  4. Delegate means a person, (DAR) or a corporation (with an AEO/DAO) that has been authorized pursuant to subsection 4.3(1) of the Aeronautics Act to perform functions on behalf of the Minister subject to the conditions specified in the applicable subchapter 505 of AWM.
  5. Delegations Information System (DIS) is a national database developed to capture and consolidate information on all delegates and AP.
  6. Nominee means a person intended to become an AP within an AEO/DAO.
  7. Procedures Manual means the Engineering Procedures Manual (EPM) or the Design Approval Procedures Manual (DAPM) approved by TCCA, which governs the delegate's activities, in accordance with Chapter 505 of the AWM.

3.0  BACKGROUND

  1. In accordance with subsection 4.3(1) of the Aeronautics Act, the granting of Ministerial delegation of authority under Chapter 505 of the AWM allows a person or corporation to perform the authorized functions of either a DAR or an AEO/DAO.
  2. This authorization process is intended to assist TCCA personnel when evaluating applicants to determine if they meet the relevant requirements of Chapter 505 of the AWM, depending on the delegation requested:

    1. Subchapter B applies to AEO;
    2. Subchapter C applies to DAR; and
    3. Subchapter E applies to DAO.
  3. Additionally, this process assists TCCA personnel when evaluating procedures manuals to determine if they meet the applicable criteria listed in Chapter 505 of the AWM, and if they reflect the appropriate scope of authority.
  4. The process is completed by the issuance of the documentation needed to enable the Ministerial delegation.
  5. For the purposes of this document, a Division (for example, Delegation and Quality Division or Flight Test Division) refers to the Division of the National Aircraft Certification Branch.

4.0  INITIAL PROCESS

4.1  General

  1. The following sections describe the delegation of authority process, presented as a flowchart in Appendix A for a DAR, and Appendix B for an AEO/DAO. This evaluation process shall be utilized both for new applicants, and for those requesting a change in scope of authority. The process shall be used for the:

    1. review of personnel qualifications and experience, in accordance with Sections 505.109, 505.203 or 505.409 of the AWM;
    2. approval of procedures manuals, in accordance with sections 505.107, 505.207 or 505.407 of the AWM; or
    3. approval of revisions to an AEO/DAO's DAPM that may be required as a result of approving an additional AP.
  2. The checklists in Appendices C and D may be useful when reviewing applications for AEO/DAOs or DARs respectively, against the requirements of Chapter 505 of the AWM.

4.2  Application

  1. An Aircraft Certification functional Office of Primary Interest (OPI) is assigned to each application for delegation, identifying who should be responsible for coordinating and completing the authorization process.
  2. Applications for the delegations and authorizations should be directed according to the criteria defined below:

    1. An individual seeking a delegation of authority should apply to the Aircraft Certification functional office in the Region where the individual resides; except, in the case of applications for flight test delegation. These applications should be sent to the Delegations and Quality Division, who shall coordinate with the Flight Test Division.
    2. A corporation seeking a delegation of authority should make application under the applicable provisions of chapter 505 of the AWM, i.e. sections 505.105 or 505.405 as explained below. Successful applicants must establish an AEO/DAO sections 505.103 and 505.403 of the AWM, which is composed of individuals authorized to accomplish the functions on behalf of the Minister.
    3. For an AEO/DAO to conduct type certification activities under Subpart 511 of the CARs on other than balloons or appliances should apply to the Delegations and Quality Division.
    4. For an AEO/DAO to conduct type certification activities for balloons or appliances under subpart 511 of the CARs should apply to the Aircraft Certification functional office in the Region where the corporation operates.
    5. For an AEO/DAO to conduct repair or modification activities under subpart 513 of the CARs should apply to the Aircraft Certification functional office in the Region where the corporation operates.
    6. Any person who does not fit into any of the four preceding categories should contact the Chief, Delegation and Quality Division.
  3. An applicant should submit all information required to substantiate compliance with section505.105, 505.205 or 505.405 of the AWM as applicable. An AEO/DAO may develop forms to substantiate compliance to the respective subchapters of the AWM 505. These are acceptable if they have been documented in the procedures manual, and approved by TCCA:

    1. An existing AEO/DAO requiring APs to perform the authorized functions should seek the approval of the nominees as APs (initially or in addition to the existing APs).
    2. An AEO/DAO should follow the nomination procedures, and make application according to the process outlined in its procedures manual; and
    3. Requests for changes to the scope of authority for an AEO/DAO/DAR or that of an AP should be directed to the Aircraft Certification functional office that has oversight responsibility.
  4. An individual DAR may provide services for an AEO/DAO only on an occasional basis. A corporation should not continuously employ a DAR. This requirement promotes consistent application of procedures and processes of the delegation of authority.
  5. Aircraft Certification functional personnel reviewing nominations from an existing AEO/DAO for a new AP, must consult section 5.4 of this document to determine the level of participation that the AEO/DAO may have in the authorization process. The applicants should adhere to the nomination process specified in the AEO/DAO's procedures manual.

4.3  Review of Application

When an application is received by the OPI, he should complete the following activities:

  1. written confirmation to the applicant that his application has been received;
  2. maintain communication with the applicant to keep the applicant apprised of the status of the application;
  3. determine if personnel qualification requirements of sections 505.109, 505.203 or 505.409 of the AWM can be satisfied by the data package received with the application;
  4. determine if the content in the procedures manual satisfies the requirements of section 505.107, 505.207 or 505.407 of the AWM;
  5. determine if the data package is adequate to support review of the application, and meets the requirements of Chapter 505 of the AWM. If the data package is not adequate, the applicant is to be informed that they are to submit any additional information required or a revised data package before the review will continue;
  6. discuss the documentation requirements with the applicant to ensure that they are understood; and
  7. arrange to have a Z5010-file number assigned, as explained in paragraph 12.2 of this SI, once the review has been successfully completed.

5.0  PERSONNEL QUALIFICATION AND EXPERIENCE REVIEW

  1. The OPI is to determine which TCCA specialists should participate in the review of the application, once all supporting documents have been received. In all situations where assistance is required from Aircraft Certification functional specialists, the OPI should coordinate this activity through the Delegation and Quality Division. While the Delegation and Quality Division is the liaison to manage the specialist feedback between the TCCA regions and other headquarters divisions, the OPI continues to manage the application and determine the suitability of the DAR applicants or the nominees.
  2. The Aircraft Certification functional specialist review shall determine if the DAR applicant or AP nominee meet the qualification and review requirements specified in section 505.109, 505.203 or 505.409 of the AWM. The specialist(s) shall determine if the requested scope of authority is appropriate to the stated qualifications and experience.
  3. The OPI shall collate all specialist comments, and if warranted, convene an internal review meeting to complete the assessment for potential delegation. The OPI shall:

    1. with the assistance specialists interview the DAR applicant or nominee;
    2. if required, make requests for further information or clarification of material already submitted; and
    3. discuss the nominee's eligibility with the ACC or with the Core AP, or the appropriate Airworthiness Manager as applicable.

5.1  Qualification Criteria - Educational Background

  1. The DAR applicants and nominees should have graduated with an engineering degree preferable in aerospace, from a recognized Canadian university. Where this requirement is not met, an equivalency review, outlined in section 5.6 of this document and appendix E or F, may be required.
  2. A recognized university is one that offers accredited undergraduate engineering programs that meet or exceed the accreditation criteria identified by the Canadian Engineering Accreditation Board (CEAB). These criteria are designed to identify engineering programs that provide graduates with the academic requirements necessary for registration as a Professional Engineer (P.Eng) in Canada. The Canadian Council of Professional Engineers (CCPE) publishes the names of those Canadian educational institutions that currently offer accredited engineering programs as well as those institutions that did so previously. The lists are included in CCPE's CEAB Accreditation Criteria and Procedures Report, which may be obtained by e-mailing the CEAB Secretariat at ceab@ccpe.ca.
  3. Alternatively, DAR applicants and nominees should be certified, or should be assessed by a P.Eng organization in Canada as being eligible to be licensed. This certification of evaluation is obtained by contacting provincial engineering associations.
  4. Equivalency determined by the Provincial Engineering Licensing Association (Licencing body) may determine equivalency to being a P.Eng. For example, the Association of Professional Engineers, Geologists and Geophysicists of Alberta licences registered Professional Technologists in Engineering as equivalent to P.Eng. within a clearly defined scope of practice.

5.2  Qualification Criteria - Knowledge

  1. DAR applicants and nominees shall have completed specialized training and gained enough work experience to have a thorough knowledge of the Canadian Aviation Regulations and Standards. They should also have knowledge of the equivalent foreign regulations and standards.
  2. To meet this requirement, the individual shall demonstrate to TCCA during the one year working relationship:

    1. General knowledge of the airworthiness and operational requirements and processes applicable to the specialty; including:

      1. means and methods of compliance;
      2. TCCA advisory and guidance materials; and
      3. understanding of the differences between Canadian and foreign regulations.
    2. Specialist, rather than generalist, knowledge of design requirements specific to the particular specialty function. Thus, the assessment of specialist's functional capability may include a review of the understanding of:

      1. regulatory developments including international harmonization activities;
      2. systems safety assessment principles and practices;
      3. qualification of equipment, systems and installations; and
      4. active participation in all phases of a type certification program including the detailed design reports authored by the applicant or nominee.
    3. An activity log, detailing any certification activities and including the compliance reports that the individual prepared, checked or approved or participation in certification tests, could be used to document the involvement by the nominee.
    4. General knowledge of process requirements, this may be obtained through successful completion of the Aircraft Certification Specialty course, or an equivalent course that is acceptable to TCCA. All DAR applicants should take the Aircraft Certification Specialty Course. However, in the case of an AEO/DAO, the Aircraft Certification Specialty Course is mandatory for Core APs involved in nominating other APs, and recommended for other APs.
    5. Specialist knowledge of operational requirements that may impact on the related design requirements. The DAR applicants and the nominees shall demonstrate an understanding of the operational requirements related to their specialty function. This may include areas such as:

      1. flight data recorders;
      2. cockpit voice recorders;
      3. terrain awareness;
      4. oxygen equipment;
      5. life saving equipment;
      6. emergency locator transmitters;
      7. instrument flight rules (instruments and equipment);
      8. extended range operations;
      9. night flying equipment;
      10. noise emission standards and certification.
  3. TCCA must be confident that delegates and APs are able to perform their functions independently at the time of appointment. Therefore, TCCA may conduct formal interviews with a DAR applicant or nominee to determine the extent of his knowledge. In the case of a nominee, TCCA, with the ACC or the Airworthiness Manager as applicable, should be involved in the interview process. All decisions shall be documented and permanently retained on the DAR applicant or nominee's file.
  4. The extent of an individual's knowledge and experience shall be reflected in his scope of authorization.

5.3  Qualification Criteria - Experience

  1. In accordance with Chapter 505 of the AWM, DAR applicants and nominees shall demonstrate that they have six years aeronautical engineering experience. DAR applicants and nominees with industry experience shall have not less than six years of progressively more responsible-related aeronautical engineering experience. Core APs are required to have a greater level of experience than non-Core APs.
  2. The DAR applicants and the nominees must have:

    1. developed maturity and sound judgment in applying standardized procedures and methodologies of varying complexity;
    2. demonstrated technical competence and proficiency, particularly in the area of specialization;
    3. performed increasingly complex and more varied tasks with increased scope, or directed subordinates or associates in the performance of such tasks;
    4. evaluated or developed alternate methods and solutions to design problems, or directed subordinates or associates in such efforts; and
    5. have gained an appreciation of the impact of design changes on the overall design and certification of the product.
  3. Relevant experience may include, for example:

    1. drafting of technical requirements and specifications for vendors, partners or suppliers and providing technical oversight of their activities;
    2. developing technologies in the specialty and associated fields; and
    3. active participation in technical committees, conferences and courses to maintain currency and proficiency.
  4. DAR applicants and nominees shall also have a minimum of one-year satisfactory working relationship with TCCA in accordance with paragraphs 505.105(b)(4), 505.409(b)(5) or section 505.203(d) of the AWM. The objective is to encourage sufficient opportunity for TCCA personnel to make a determination regarding personal suitability, technical competency and proficiency. In the case of a nominee TCCA may also seek and accept the advice of Core APs or other APs. The working relationship may be increased at the discretion of the OPI until the determination can be made.
  5. Credit may be given to DAR applicants or nominees for prior experience with TCCA specialists while working on other projects. Additionally, credit may be given to nominees for work completed under the direct supervision of a Core or other AP.
  6. Satisfactory working relationship with TCCA is also evaluated to determine that the DAR applicant or nominee is able, skilled and suitable to properly represent the Minister independently from his obligations to commercial clients to whom he provides a service. Therefore, a DAR applicant or nominee shall demonstrate that he:

    1. communicates effectively, both orally and written;
    2. analyzes and evaluates compliance data and test results in determining compliance with the standards;
    3. judiciously uses tact, diplomacy, cooperation, and tolerance in his interpersonal relationships with colleagues and TCCA;
    4. demonstrates personal integrity;
    5. demonstrates forthrightness; and
    6. takes initiative and is decisive in resolving technical issues.

5.4  Qualification Criteria - Applicable to the nominees within an AEO/DAO

  1. Chapter 505 of the AWM does not specify an organizational structure for an AEO/DAO. However, requirements within paragraphs 505.109(b)(3) and 505.409(b)(4) of the AWM make it necessary to evaluate the organizational structure and the role of the nominee within it. The nominee's position should be evaluated to establish that his position will have high enough profile within the organization where he will have the authority to ensure that the design meets the applicable airworthiness requirements.
  2. When determining compliance with paragraphs 505.109(b)(3) or 505.409(b)(4) of the AWM, the following criteria must be used:

    1. The AEO/DAO must show that the nominee will have direct influence and the authority to ensure a design complies with the applicable standards of airworthiness;
    2. The AEO/DAO must recognize the nominee as a credible subject matter expert in the specialty area. Evidence of this recognition should be made available to TCCA for review, and may include verification of the nominee's:

      1. leadership on working groups within the AEO/DAO to resolve significant technical issues in the area of specialty;
      2. responsibilities for technical requirements and specifications provided to vendors, partners and suppliers; and
      3. appropriate level of access to senior management of the AEO/DAO.

5.5  Equivalency Criteria - Educational Background

  1. It is recognized that DAR applicants and nominees should meet all the requirements of eligibility as stated in section 505.109, 505.203, or subsection 505.409(b) of the AWM and should be eligible for registration as a P.Eng. Qualified specialists who are not engineers may request a delegation of authority with limited scope. For example, an individual with a Bachelor of Science (Honours) degree majoring in Applied Physics may be a qualified specialist for delegation with limited scope in electromagnetic compatibility or lightning protection. The fields could include flammability, aero elasticity, noise, lighting protection, uncoupled avionics installations, etc.
  2. In these cases it may be necessary for the Minister to establish the required knowledge and technical experience suitable in his opinion, for the delegation of authority requested as per the applicable eligibility requirements.
  3. The following criteria should be considered while reviewing these types of applications:

    1. A DAR applicant or nominee who did not graduate from an engineering discipline should have successfully graduated from a degree or diploma program with courses directly related to the requested field of specialty from either a recognized university or a technical college;
    2. An individual holding either an engineering degree/diploma, or a degree/diploma with courses directly related to the requested field of specialty from either a foreign or non-recognized university or technical college, should obtain a determination of academic equivalency through the assistance of the Canadian Information Centre for International Credentials, or a similar recognized service;
    3. In the case of broad delegation of authority, it may be necessary to extend the requirement of the six years of related aeronautical experience stated in subsection 505.109(b), 505.203(e), or 505.409(b) of the AWM, including the one-year working relationship with TCCA Aircraft Certification personnel on relevant projects;
    4. For limited delegation of authority, the applicant or AP nominee shall have a minimum of three years of technical experience after graduation, including the one-year working relationship with Aircraft Certification personnel, instead of the six-year requirement stated in subsection 505.109(b), 505.203(e), or 505.409(b) of the AWM;
  4. Even though the DAR applicant or nominee is considered to be knowledgeable and a respected specialist and practitioner in the field, equivalency determination will be made by the OPI assigned to the application in consultation with Chief of Delegation and Quality (AARDL) and Chief of Engineering Division (AARDD) or Chief of Flight Test (AARDC) and the applicable regional manager Aircraft Certification as appropriate to the requested delegation.
  5. The qualification criteria was established to:

    1. determine if DAR applicants and nominees have the requisite educational background to be authorized on behalf of the Minister to perform the particular requested functions; and
    2. provide TCCA with confidence in the ability of those individuals to carry out their particular requested functions,once authorized, on behalf of the Minister.
  6. Provide a consistent approach for determining equivalency for the education or experience requirements for DAR applicants and nominees. DAR applicants and the nominees must demonstrate that they meet all other requirements specified in section 505.109, 505.203 or section 505.409 of the AWM before applying for delegation based on equivalency requirements.
  7. Appendix E provides the equivalency criteria for the software specialty. Appendix F provides the equivalency criteria for the flight test pilot specialty.

6.0  PROCEDURES MANUAL REVIEW

  1. The OPI shall review the procedures manual to identify any concerns or questions, and ensure that it meets the technical and procedural content requirements specified in sections 505.107, 505.207or 505.407 of the AWM, and as summarized in Appendices C or D of this SI. The OPI may request that specialists review specific sections of the manual to assess the technical or procedural content.
  2. In all cases, the OPI shall ensure that a written copy of concerns noted during the review is discussed with the applicant until each concern is resolved. Disposition of comments shall be documented and permanently retained on the applicant's file. If the concerns are significant enough to warrant a procedures manual revision, the applicant shall respond to comments identified by the OPI, and submit a revised procedures manual for approval.
  3. Flight Test Division review on a new or revised procedures manual is not required where there is little flight test content. This would likely be the case in manuals for an AEO/DAO and a non-flight test DAR, but would not be the case if new or amended test pilot or flight analyst delegation is being proposed in an AEO/DAO. The OPI shall assess the need for Flight Test Division review and, when deemed unnecessary, check to confirm that the following generic limitation statements are included in the manual.
  4. The limitations section should indicate that approval of the following items are not delegated:

    1. An aircraft flight manual or aircraft flight manual supplement, or changes to these documents, unless delegated specifically approved in the Letter of Authorization (LOA) and the procedures manual;
    2. a master minimum equipment list (MMEL) or MMEL supplement;
    3. a limitation applicable to an aeronautical product and recorded in the Type Certificate or Supplemental Type Certificate Data Sheet for that product, see ACSI No. 11 - Approval of Airworthiness Limitations - Regional Aircraft Certification Projects for guidance;
    4. a service life applicable to any life-limited part of an aeronautical product;
    5. a certification maintenance requirement;
    6. an airworthiness directive or an equivalent instruction issued under the authority of a foreign airworthiness authority;
    7. a noise approval applicable to an aircraft;
    8. findings of compliance related to Equivalent Safety and Exemptions;
    9. confirmation of the certification basis, if different than that identified on the Type Certification Data Sheet for a previously certified aeronautical product;
    10. Special conditions;
    11. a limitation contained in a Maintenance Manual or a Maintenance Manual Supplement;
    12. new, novel, or unique technologies; and
    13. design change approvals involving innovative technology or unusual design features not considered in the Type Certification basis and/or requiring special conditions.
  5. The responsibilities section should indicate that the person responsible for the airworthiness activities of the AEO/DAO, or the DAR, is ultimately responsible for:

    1. ensuring that the appropriate flight test qualitative and quantitative assessments are made by a technically qualified crew, using a properly configured aircraft equipped with adequate instrumentation and recording capability for the intended test; and
    2. liaising with the appropriate Aircraft Certification functional office or the Flight Test Division or both regarding the scope and extent of flight test programs as well as the acceptable means of compliance.
  6. The Director, National Aircraft Certification, shall sign the approval page of all original procedures manuals. Revisions to procedure manuals shall be signed by the appropriate Aircraft Certification functional office, that being the Director, National Aircraft Certification for HQ managed delegates, or the Regional Manager Aircraft Certification having oversight responsibility for that delegate.
  7. The procedures manual shall clearly identify the procedures and the criteria regarding how and when revisions will be made. AEO/DAOs may approve certain revisions to their procedures manual if they do not affect the approved scope of authority or certification procedures of the AEO/DAO.

7.0  AUTHORIZATION DECISION

  1. When all interviews, specialist consultations and documentation reviews have been completed, the OPI should inform the DAR applicant or nominee of the results. The OPI may find that:

    1. The DAR applicant or nominee has not met the requirements of Chapter 505 of the AWM. In this case, the OPI shall:

      1. advise the DAR applicant or nominee in writing of any non-compliance of requirements which must be met for further consideration of their application of authorization;
      2. if possible, assist the DAR applicant or nominee with the steps that should be taken before he makes further application; and
      3. complete the file management procedures outlined in section 12.0 of this SI.
    2. The DAR applicant or nominee has successfully met all requirements of Chapter 505 of the AWM. In this case, the OPI shall:

      1. complete the authorization documentation procedures described in section 9.0 of this SI; and
      2. complete the file management procedures outlined in section 12.0 of this SI.
  2. If the successful application is for a DAR status, the authorization number is automatically generated by the Delegations Information System (DIS) and this number shall be incorporated into the procedures manual.
  3. In the case of a corporate delegation application, an approval number for the AEO/DAO is provided by the responsible OPI. For a successful nominee application the approval number is provided by the OPI in conjunction with the AEO/DAO. In both cases the approval number shall be incorporated into the procedures manual.
  4. For details of assignment of authorization numbers please refer to section 12.1 of this SI. The OPI shall advise the applicant to forward the original version of the procedures manual, signed by the DAR applicant or the head of the AEO/DAO, to the OPI for signature by the Director, National Aircraft Certification. Currently, electronic signatures are not acceptable. The procedures manual should be entered in the RDIMS filing system as stated in section 12.4 of this SI.
  5. In the case of the successful nominee or AP the OPI should request that the AEO/DAO incorporates the information from the AP's LOA in the next revision of the procedures manual. Since the LOA is addressed to the AP, the AEO/DAO should retain a copy of the LOA for future reference.
  6. The approved procedures manual shall contain the active and inactive dates for all APs, along with their scope of authority. Additionally, for each AP, both active and inactive, the AEO/DAO shall permanently retain all records that substantiate compliance with the requirements of section 505.109 or 505.409 of the AWM.

8.0  NOMINATION OF AP BY DAO/AEO

  1. Provided there are adequate provisions in their approved procedures manual, an AEO/DAO with or without an ACC may nominate individuals to TCCA to be considered as an AP within their organization as stated in paragraphs 505.105 (e) or 505.405(e) of the AWM.
  2. In the case of a large organization, the management of the ACC may be carried out by a subset of the ACC, usually referred to as the Core ACC. An ACC is recommended for AEO/DAOs with five or more APs. A Core ACC is recommended for AEO/DAOs with ten or more APs. A Core ACC is a subset of an ACC made up of usually the most senior AP in each specialty area represented in the ACC.
  3. For organizations with a Core ACC, membership in the Core ACC is determined solely by TCCA. All nominations for membership in the Core ACC shall be reviewed by TCCA, and eligible persons will be authorized as Core ACC members.
  4. TCCA personnel may not require any further review of nominees if the review findings and recommendations by the Core ACC have been adequately documented. However, each nominee shall meet the qualification criteria defined in Chapter 505 of the AWM and in section 5.0 of this document.

8.1  Prerequisite

The following elements shall be included in the procedures manual submitted to TCCA for approval:

  1. the description of the AEO/DAO's airworthiness assurance system including the ACC. This should include the names of the APs in each specialty area;
  2. for organizations with a Core ACC, the names of the Core APs in each specialty area in which the AEO/DAO wishes to appoint APs;
  3. a program that provides nominees with the opportunity to acquire the knowledge of the airworthiness processes and the relevant regulations, standards, advisory and guidance materials applicable to the products which are within the scope of, or expansion of, the scope of authority of the AEO/DAO;
  4. a procedure that establishes that the nominee meets the requirements of section 505.109 or 505.409 of the AWM, as appropriate; and
  5. a procedure that identifies the scope of authority to be exercised by a nominee, and that defines a post-appointment monitoring and support program.

8.2  Nomination Procedure (With a Core ACC)

  1. The nomination procedures used by the AEO/DAO shall include at least the following steps:

    1. the Core ACC member in the relevant specialty shall prepare a document detailing the manner by which the nominee meets the criteria outlined in section 5.0 of this document;
    2. the knowledge requirements may be partially addressed by inclusion of the graduation certificate from the TCCA Aircraft Certification Specialty Course. Detailed records of the work experience or the results of formal assessments may be used to substantiate compliance with paragraph 505.109(b)(2) or 505.409(b)(3) of the AWM;
    3. the Core ACC member shall define a scope of authority for the nominee that respects the limitations specified in the AEO/DAO's approved procedures manual, and reflects the level of performance demonstrated by the nominee;
    4. the Core ACC member shall circulate copies of the scope of authority document to all applicable Core ACC members, the Chief, Delegations and Quality, or the appropriate Regional Manager, Aircraft Certification,at least three weeks in advance of the ACC meeting where the appointment will be processed;
    5. a TCCA and other Core ACC members shall be invited to vote on acceptance of the nominee. If a nominee receives one or more negative ballots, the application will be referred back to the specialty Core ACC member with recommendations on how to proceed. Options may include withdrawal of the application, modification to the proposed scope, additional training or experience requirements. If a decision is made to proceed with the application, then proper justification should be recorded with the disposition documents; and
    6. upon acceptance of the nomination by the Core ACC members, TCCA shall be informed of the nomination within 15 days.
  2. A LOA by TCCA with an assigned AP number will be provided only after reviewing the nomination and confirming that the nominee has met all the requirements of Chapter 505 of the AWM.

8.3  Nomination Procedures (Without a Core ACC or ACC)

  1. There may be cases where an AEO/DAO may have fewer than ten APs. In such cases, even though an ACC is recommended, there may not be a need for a Core ACC. By the same token, with less than five APs, there may be no need for even a formal ACC.
  2. In such cases, the functions and the nomination procedures of the Core ACC as explained in section 8.2 will be the responsibility of the ACC or the person responsible for the functions of the AEO/DAO as per paragraph 505.103(d) or 505.403(d) of the AWM.

9.0  AUTHORIZATION DOCUMENTATION

  1. TCCA shall inform applicants with a LOA specifying the effective date of their authorization to function on behalf of the Minister of Transport as a delegate or as an AP.
  2. In cases where the delegation of authority is processed within the regional aircraft certification office, all documents that require the signature of the Director, National Aircraft Certification, such as the LOA, approval page of the original issue of the procedures manual signed by the applicant, shall be forwarded together with the written recommendation of the Regional Manager, Aircraft Certification to the Delegations and Quality Division.

9.1  Certificate of Authorization

  1. All new delegates shall receive a Certificate of Authorization identifying the person or the corporation as a Ministerial delegate. This certificate does not show a level of delegation and shall be accompanied by a LOA.
  2. Certificates should be drafted using the following templates found in RDIMS # 2461147.
  3. The Director, National Aircraft Certification shall sign all Certificates of Authorization. Once provided to the delegate, the Certificate of Authorization should be displayed at the delegate's primary place of work. In cases of multiple sites, it will be the responsibility of the delegate corporation to display a copy of the original certificate in the secondary sites.
  4. The certificate is a Civil Aviation Document and therefore shall be returned to the Minister when the duration of authorization has expired as per section 505.125, 505.225 and 505.425 of the AWM. In cases of an AP's retirement, placement on the inactive list, or if the authorization becomes invalid for any reason, the certificate issued at the AEO/DAO's request shall be returned by the AP to the Airworthiness Manager of the AEO/DAO for retention on behalf of the Minister.

9.2  Letter of Authorization (LOA)

  1. A LOA signed by the Director, National Aircraft Certification, shall be provided to each Delegate and AP who is approved to perform functions on behalf of the Minister. The latest version of the templates shall be used by TCCA to prepare the LOAs and may be found in RDIMS # 2461147.
  2. The LOA shall include an Appendix that clearly defines the scope of authorization including the specialty as defined in the procedures manual, authorized functions, applicable aeronautical products, general limitations described in the procedures manual and additional limitations, if any. The LOA with the procedures manual will also be used during an audit to confirm that DARs and APs are operating within the prescribed boundaries.
  3. The scope of authorization shall be defined using the following elements:

    1. specialty (e.g. Systems and Equipment - Mechanical);
    2. authorized Functions (e.g. finding of compliance; approve design change); and
    3. limitations (e.g. Safety Analysis; Composite Structure).
  4. Authorized functions applicable to aeronautical products include:

    1. Identification of those regulations and standards of airworthiness and the aeronautical products for which a finding of compliance may be made as well as the privileges; and
    2. Standard by standard identification of the specialty functions which may be included in the procedures manual but not in the LOA.
  5. General limitations associated with the delegation, as shown in section 5.0 of this SI shall be included in the procedures manual:

    1. or a DAR: limitations other than the generic ones shown in section 5.0 of this SI shall be included in the LOA for easy reference.
    2. for an AP: limitations specific to the individual not included in the procedures manual of the AEO/DAO must be included in the LOA.
  6. The Director, National Aircraft Certification shall sign all LOAs.
  7. The DAR or AP must sign the LOA Confirmation block and return a signed photocopy of the LOA to the TCCA office that has oversight responsibility within 15 days of receipt of the LOA.
  8. Once the delegate's function is no longer being exercised these documents shall be returned within seven days to the Regional Manager or Chief of Delegation and Quality Division since the LOA and Certificates are Civil Aviation Documents. In the case of DARs and AEO/DAO's, the LOA and Certificate shall be returned to the TCCA office that has oversight responsibility while the AEO/DAO shall retain the AP's LOA and any certificates on behalf of the Minister.
  9. For a change in authorization, a new LOA should be issued clearly stating that the previous LOA has been cancelled.

10.0  OVERSIGHT

Delegates shall allow TCCA personnel access to their facilities, records and personnel for oversight purposes. Delegates shall make available the necessary facilities including work facilities for TCCA audit team members, access to the regulations, standards and advisory material utilized by the delegate, and all records as requested by TCCA.

10.1  Post Appointment Monitoring

Each newly appointed DAR or AP may be subject to a period of monitoring and support by TCCA and, if applicable, any associated Core ACC member. For example, for a one year period, formal quarterly reviews may provide valuable feedback to the DAR or the AP regarding the quality of approvals. Where corrective action is required to fix any identified deficiencies, the Core ACC member or the OPI should ensure that a suitable resolution is implemented.

For AEO/DAOs, a post certification audit within one year of authorization could be conducted.

10.2  Audit

  1. TCCA shall conduct periodic audits of all delegates. Additionally, a corporate delegate shall conduct self-audits of the AEO/DAO on a regularly scheduled basis in accordance with their approved procedures manual and TCCA guidance materials.
  2. Each audit shall be done in accordance with the procedures outlined in TP 8606 Inspection and Audit Manual, and SI GEN-006 Aircraft Certification Inspection and Audit Procedures. There are three types of audits conducted on delegates:

    1. Post-Certification audit;
    2. Special Purpose Audit; and
    3. Routine Conformance Audit.
  3. The convening authority will be the Director, National Aircraft Certification, the Regional Manager, Aircraft Certification, the Regional Director, Civil Aviation or the Director General, Civil Aviation, as appropriate.

10.3  Follow-up activities

11.0  CHANGES TO AUTHORIZATION

This section provides guidance for changes to authorizations; such as extensions or reductions in the scope of authorization or authorized functions. The Delegations and Quality Division should be contacted if further guidance is necessary.

11.1  Extension

  1. The functions that a delegate or an AP may perform may be increased where:

    1. the delegate or AP formally requests authorization to perform additional functions and provides the Minister with the information required by Chapter 505 of the AWM; and
    2. in the opinion of the Minister, the delegate or AP is capable of effectively performing the additional functions.
  2. On a case-by-case basis, a Regional Manager, Aircraft Certification, Chief of Engineering, or Chief of Flight Test, may authorize a temporary extension to a scope of authority. The request for an extension and a resulting authorization shall be in writing.
  3. However, long term or repeat extensions in the scope of authority should be reflected in the procedures manual and by a permanent change in the scope of authority. A revision to the LOA may be necessary to reflect the proper scope of authority.

11.2  Reduction

  1. The functions that a delegate or an AP may perform may be decreased where:

    1. the delegate or AP formally requests a partial withdrawal of the functions that he is authorized to perform; or
    2. in the opinion of the Minister, the delegate or AP is not performing the delegated functions effectively.
  2. In the case of an AEO/DAO or AP, a revised LOA shall be issued. In the case of a DAR, however, a revision of the procedures manual may be enough and may not require a revised LOA since the delegated paragraphs will be identified in the procedures manual.

11.3  OPI Responsibilities

  1. All changes in the scope of authorization require the OPI to complete the following activities:

    1. issue a revised LOA if necessary to completely redefine the new scope of authorization in accordance with the procedures of section 6.0 of this SI as well as inform the delegate as applicable that:

      1. a DAR shall incorporate the revised LOA or a photocopy into the procedures manual. Incorporation of this letter should not require further TCCA approval of the procedures manual;
      2. for a AEO/DAO, the revised LOA for an AP may not require incorporation into the procedures manual if:

        1. the specialty function is already reflected in the procedures manual;
        2. the AP retains a copy of the letter and remains aware of the scope of authority granted to him; and
        3. the AEO/DAO has established and maintains a record keeping system for each AP that includes copies of the LOA and any extensions or reductions to scopes of authority.
    2. ensure DIS is updated; and
    3. where necessary, review and approve revised procedures manuals.
  2. The Certificate of Authorization does not have to be reissued.

11.4  APs Changing Employers or Positions within an Employer

  1. A LOA specifically identifies the conditions under which it remains effective. One of the conditions requires the AP to remain an employee of the company. Therefore, the LOA becomes invalid if the AP leaves the company.
  2. Change in position within the employer does not require a revised LOA unless it affects the authorized functions.

11.5  Dual appointments

  1. A person, who may or may not be a DAR, could become an AP within one or more AEO/DAOs at the same time. Each appointment has to be considered as a separate certificate of authorization with its own AP number and LOA. Even if this individual is a DAR the delegation as a DAR may provide different areas of authorization than that of the AEO/DAO, depending upon the applicant's experience and the limitations TCCA places on the DAR.
  2. In such cases, the AP must use the appropriate authorization number while performing work as an AP on behalf of the AEO/DAOs. Conversely, their Certificate of Authority as an AP may not be used while performing the work of a DAR. This is because the respective scopes of authority may differ.
  3. A statement that declares “No Objection” is required from the AEO/DAO where he is presently employed as an AP, if he wants to become a DAR or an AP of another AEO/DAO concurrently.
  4. In case of suspension of one of the Certificates of Authorization, all the Certificates of Authorization issued for that individual shall be cancelled. In the case of a voluntary surrender of a Certificate of Authorization, only the surrendered Certificate of Authorization is cancelled.
  5. If the dual appointments occur in the same TCCA region, the regional OPI shall manage both appointments. If the dual appointments span two different TCCA regions, the OPI from each region shall determine in writing how the administration and oversight responsibilities are associated with these appointments.

11.6  Duration

  1. Sections 505.125, 505.225 and 505.425 of the AWM provide specific reasons where the delegation will become invalid, and it also allows TCCA the discretion to remove delegation for any other reason it considers appropriate. Specifically, the following scenarios are identified:

    1. Voluntary surrender:

      1. the delegate or AP requests the complete withdrawal of their delegated authority because the individual does not anticipate carrying out any Ministerial authorized functions in the future.
      2. the AEO/DAO may also request the withdrawal on behalf of the AP if the functions, in respect of which the delegation of authority is granted, cease to be performed. For example, an AP is no longer an employee of the company or has been placed on the inactive list.
    2. Suspension: In the opinion of the Minister, the delegate or AP is not performing the functions in an effective manner, for example:

      1. willful misconduct - the duties of the delegation have not been properly exercised or performed;
      2. insufficient activity - there has not been enough activity to warrant continuance of the delegation;
      3. change in qualifications - specific qualifications have lapsed;
      4. lack of care, judgement or integrity - the qualities required for the proper exercise of delegated authority have not been demonstrated; or
      5. may have been inactive for a period of three years with no effective contact address available within the TCCA records. In this case, a notice of suspension will have to be issued.
    3. When delegated authority is suspended, the OPI shall document the reason for withdrawal and shall request the return of the LOA and the Certificate of Authorization, in accordance with section 103.03 of the CARs.

11.7  Notice of Suspension

  1. Sections 103.06 and 103.07 of the CARs provides for those occasions when it is necessary to suspend a delegation. The notice shall clearly specify the grounds of suspension as well as the effective date, and the conditions for reinstatement. It shall identify the appropriate CARs section using the following guidelines:

    1. Section 103.06 of the CARs is for those cases specified in subsection 6.9(1), 7(1) and 7.1(1) of the Aeronautics Act, where the suspension is to address a contravention, an immediate threat to aviation safety or security, medical or other grounds. This section is used if a resolution in an agreed manner may not be reached, that isif the affected delegate or AP determines that they will contest this decision and appeal to the Transportation Appeal Tribunal of Canada (TATC).
    2. Section 103.07 of the CARs provides the administrative grounds for suspension of a CAD. This section would be applicable to those cases where the suspension is agreed to by the delegate or AP that is if the delegate or AP will not contest the decision and where there is no provision for TATC appeal.
  2. In accordance with section 103.03 of the CARs, the letter shall also request that LOAs and Certificate of Authorizations be returned to the Minister.
  3. For an example of a Notice of Suspension, see Appendix G.

12.0  RECORDS

Each region, including Headquarters, will create and maintain records for each applicant, delegate or AP for which it is responsible. These records may be subject to review in the event of an appeal by the applicant.

12.1  Authorization Numbers

  1. Each delegate and AP shall be assigned a separate authorization number. Assignments of numbers shall be as follows:

    1. For a DAR, the number will be automatically generated from the DIS, and shall be provided by either the appointing Region or by HQ;
    2. For a Corporate delegate; an approval number (such as 06-V-04) will be manually assigned for the AEO/DAO by either the appointing Region or by HQ according to the following convention:

      1. two-digit number representing the last two digits of the year the appointment was made (e.g. 06 for the year of 2006);
      2. single letter used to represent the region where the organization's headquarters is based:

        Transport Canada Region Suffix Letter
        Atlantic Region -A
        Ontario Region -O
        Pacific Region -V
        Prairie and Northern Region -C
        Quebec Region -Q
      3. Even though the above mentioned numbering system is presently used for regional identification, for consistency purposes with other TCCA file numbering system, the new “Alpha” numbering shown below shall be used:

        Transport Canada Region Suffix Letter
        Atlantic Region -M
        National Capital Region -A
        Ontario Region -P
        Pacific Region -T
        Prairie and Northern Region -R
        Quebec Region -N
      4. Two-digit number representing the number of organizations approved by the region for that year (e.g. if an organization was the fourth approved in a region, the number would be 04).
      5. For an AP within AEO/DAO, the appointing Region or HQ in conjunction with the AEO/DAO will assign the authorization number. DIS does not automatically generate this number.
  2. Delegates shall use their assigned authorization number in conjunction with their signature on all documents signed on behalf of the Minister. An AP shall record both their authorization number and the authorization number of the AEO/DAO.
  3. In special circumstances, exemptions may be granted by TCCA; for example, the AP's authorization number in conjunction with the AEO/DAO only need to be used while approving a change to the Type Design.
  4. Authorization Numbers shall not be reassigned on retirement or inactivity of the delegate or AP.

12.2  National File Numbers

  1. New DARs must first be entered in the DIS, which generates an authorization number for the individual. A file can then be opened using the DAR's unique number - in this case - Z5010-3-XXXX. For regions wishing to use National Aviation Company Information System (NACIS) for audit tracking purposes, a request to Corporate Services Records Office at 613-993-6491 to allot the DAR number under the NACIS series 88 would be required. For example, if a new DAR is registered in DIS with the number 555, then the NACIS number would be 880555. The Z5010 file would be numbered Z5010-3-0555.
  2. When a new AEO/DAO file needs to be opened, a request to Corporate Services Records Office is required to determine if a file number under the 5258 or 5015 series exists or is reserved. If there is no existing company file, a number will be reserved for this company under the 5258 series, and the new Z5010 file would be opened in NACIS.
  3. Contact the Policy Technology and Special Projects Division 613-952-4354 for further information.

12.3  Delegations Information System (DIS)

  1. DIS is a national database developed to capture and consolidate information on all delegates and AP. DIS is also used to generate statistics, reports, and mailing labels. Therefore, for each delegate or AP, the OPI shall ensure that appropriate information is entered in DIS. Each record shall be complete, and the OPI shall ensure that any subsequent changes to contact information, scope of authority or delegation status are recorded. Regional Managers should periodically review the information for their region to ensure that the information is accurate and inclusive.
  2. The following document types shall be attached to DIS after the Director, National Aircraft Certification has signed it:

    1. LOA;
    2. Revised LOA with extensions or reductions to scopes of authorities;
    3. Extensions or reductions to scopes of authorities issued for specific projects by the Regional Managers; Chief of Engineering; or Chief of Flight Test as stated in section 11.0 of this SI can be included in the DIS as a note; and
    4. The RDIMS number of the current approved procedures manual.
  3. The Delegations and Quality Division, with assistance from the Regional Aircraft Certification offices, manages the database; questions regarding access or function should be directed to that office.

12.4  Records, Document and Information Management System (RDIMS)

  1. The following documents should be saved in RDIMS, with the appropriate national file number, in accordance to the procedures outlined in RDIMS document #651328 “Saving documents and versions–RDIMS”:

    1. application letters and supporting data submissions;
    2. applicant qualifications and Curriculum Vitae - access should be limited to Aircraft Certification personnel only;
    3. correspondence, including notes, record of phone calls, record of problems encountered, and all scope extensions;
    4. approved procedures manual, at the current revision;

      1. if the manual is large, a paper profile indicating where the hard copy of the manual is located will be sufficient; or
      2. subsequent revisions or amendments to the manual should be saved and profiles updated as applicable.
    5. oversight reports, including follow-up actions and corrective action plans;
    6. LOA, including any changes to the scope of authority; and
    7. other information as required.
  2. “Protected A” means “unauthorized disclosure could reasonably be expected to cause injury to an individual, organization or government.”
  3. The OPI shall ensure that the details of information stored in RDIMS will be within the category of “Protected A” and access limited to Aircraft Certification personnel only.

12.5  Document Distribution

Documents that require the signature of the Director, National Aircraft Certification shall be forwarded through the Delegations and Quality Division. After the documents are signed, they will be returned to the originating OPI. The OPI shall ensure that the documents are saved to the appropriate files and shall distribute them to delegates or AP.

13.0  CONTACT OFFICE

For more information please contact:
Policy Standards Coordinator (AARTC)

Phone:       613-990-8234
Facsimile:   613-952-3298
E-mail:       CAIRS_NCR@tc.gc.ca

Suggestions for amendment to this document are invited and should be submitted via the Transport Canada Civil Aviation Issues Reporting System (CAIRS) at the following Internet address:

http://www.tc.gc.ca/eng/civilaviation/opssvs/secretariat-cairs-menu-209.htm

or by e-mail at: CAIRS_NCR@tc.gc.ca

Original signed by

D.B. Sherritt
Director, Standards
Civil Aviation

APPENDIX A – DAR PROCESS CHART

APPENDIX A – DAR PROCESS CHART

APPENDIX B – DELEGATED ORGANIZATION PROCESS CHART

APPENDIX B – DELEGATED ORGANIZATION PROCESS CHART

APPENDIX C – CHECKLIST FOR AEO/DAO

This checklist summarizes the information found in Chapter 505 of the AWM for approving an organization. It is provided as a tool to assist in determining if the submitted application, nominated personnel, and procedures manual meet the regulatory requirements. Complete requirements are found in Subchapter B for an AEO, and Subchapter E for a DAO.

This checklist should not be used for DARs.

REQUIREMENTS FOR DELEGATED ORGANIZATIONS Requirement Met
Yes No N/A
Applicant Pre-Screening
Has the applicant applied to the appropriate office, per section 4.3 of this SI 505-001?      
Has the application been signed by an officer of the corporation?      
Does the application contain:
  • The name of the applicant
  • The requested scope of authority
  • A description of the organization, and its associated lines of responsibility
     
Does the application contain the following information for the person appointed to be responsible for the airworthiness activities of the organization:
  • Name
  • Title
  • Qualifications
     
For AEO Applications Only
Does the application contain:
  • The commercial air service operating certificate number
  • A list of the products the applicant may maintain under the operating certificate
     
AP's Qualifications
For each nominated AP, has the applicant provided:
  • Description of the individual's work experience
  • Description of current job functions
  • Copies of any documents attesting to the individual's qualifications and experience
     
Is the nominated authorized person:
  • A graduate in an engineering discipline from a recognized university
  • Certified, or eligible for certification as a P.Eng in Canada
  • If the individual does not meet the two points above, does he have knowledge and experience that is equivalent to the education or certification, in accordance with the requirements of section 5.0 of this SI 505-001?
     
In the opinion of the Minister, does the nominated AP have a thorough knowledge of the applicable Canadian airworthiness and operational requirements?      
Does the nominee have a position on the applicant's staff with authority to ensure that designs meet the applicable airworthiness requirements?      
Has the nominee had a satisfactory working relationship with Aircraft Certification staff for at least one year, for the approval of:
  • An aeronautical product type design;
  • An aeronautical product modification design; or
  • An aeronautical product repair design
     
Does the nominee have at least six years of related aeronautical engineer experience, in progressively more responsible positions?      
Procedures Manual
Does the procedures manual contain the organization's
  • Legal or trade name
  • Address of the ordinary place of business
     
Does the procedures manual contain a statement of purpose?      
Does the statement of commitment contain clauses to
  • Provide the resources required for effective performance of duties
  • Grant the necessary authority to effectively perform the functions
  • Ensure staff remains knowledgeable in their technical specialty, with respect to airworthiness standards and procedures
     
Does the manual contain a description of
  • The organization
  • The lines of responsibility
  • The functions that the organization is authorized to perform
     
Does the manual contain adequate descriptions of the following systems or procedures:
  • Airworthiness control
  • Self-audit
  • Record keeping
  • Revision control, including the record of revisions
     
Does the manual contain the name and title of the person responsible for the organization?      
Does the manual contain the following information for those people nominated or authorized to perform the authorized functions:
  • Name
  • Title
  • Description of duties
  • Description of responsibilities
  • Specimen signature
     
Does the manual contain criteria for selecting other personnel participating in the activities of the organization?      
Are there any additional requirements?      
Additional Information
Use this space for any additional information that you feel is necessary to include.





APPENDIX D – CHECKLIST FOR DAR

This checklist summarizes the information found in Chapter 505 of the Airworthiness Manual (AWM) for approving a DAR. It is provided as a tool to assist in determining if the submitted application and procedures manual meet the regulatory requirements. Complete requirements are found in Subchapter C of Chapter 505 of the AWM.

This checklist should not be used for AEO or DAOs.

REQUIREMENTS FOR DAR Requirement Met
Yes No N/A
Applicant Pre-Screening
Has the applicant applied to the appropriate office, per section 4.2 of this SI?      
Does the application contain a compliance checklist per Subchapter “C” of Chapter 505 of the AWM?      
Does the application contain:
  • The name of the person who will exercise delegation of authority
  • The requested scope of authority
  • A draft copy of the Procedures Manual
     
Delegated Airworthiness Representative-Qualifications
Has the applicant provided:
  • Description of his work experience
  • Copies of any documents attesting to the individual's qualifications and experience
     
Is the applicant a Canadian citizen or permanent resident?      
Does the applicant
  • Have an ordinary place of business in Canada
  • Provide a service with respect to regulatory compliance of designs for aeronautical products in Canada
     
Is the applicant:
  • A graduate in an engineering discipline from a recognized university
  • Certified, or eligible for certification as a P.Eng in Canada
  • If the individual does not meet the two points above, does he have knowledge and experience that is equivalent to the education or certification, in accordance with the requirements of section 5.6 of this SI
     
Does the applicant have a through knowledge of the applicable Canadian airworthiness and operational requirements?      
Has the applicant had a satisfactory working relationship with Aircraft Certification staff for at least one year, for the approval of an aeronautical product design?      
Has the applicant demonstrated a minimum of six years of progressively more responsible related aeronautical engineering or flight test experience?      
For Test Pilot Specialties only:
  • Does the applicant have a current pilot's licence
  • Is the applicant a graduate of a recognized test pilot school, or an equivalent qualification gained through engineering test flying
  • Is the applicant's experience current, and acceptable to the Minister
     
Procedures Manual
Does the procedures manual contain the applicant's
  • Name
  • Legal or trade name of the company
  • Address of the ordinary place of business
     
Does the procedures manual contain a statement of purpose?      
Does the procedures manual contain a statement by the applicant that he:
  • Understands the responsibilities and obligations to exercise his delegated authority
  • Accepts these responsibilities and obligations
     
Does the statement of commitment contain descriptions of:
  • The DAR's responsibilities
  • The authorized functions
     
Does the manual contain adequate descriptions of the following systems or procedures:
  • Control of technical data
  • Control of the program and assignment of responsibilities, where the DAR works with others on an approval program
  • Record keeping
  • Revision control, including the record of revisions
     
Does the manual contain the DAR's specimen signature?      
Are there any additional requirements that must be included in the Manual?      
Additional Information
Use this space for any additional information that you feel is necessary to include.





APPENDIX E – EQUIVALENCY CRITERIA FOR SOFTWARE SPECIALTY

  1. An applicant or nominee requesting authorization in the specialty of software, or an extension to his scope of authority to include software shall meet the requirements of paragraphs 505.109(b)(1), 505.409(b)(1) or section 505.203(a) of the AWM.
  2. An undergraduate degree (honours program) or advanced degree in the specialty of Computer Science, Applied Mathematics, or Computational Mathematics, with significant emphasis on software or computing aspects, may be an acceptable equivalent to graduation from an engineering discipline in a recognized university. It may also be an acceptable equivalent for the requirement to be eligible for registration by a provincial association as a P.Eng in Canada.
  3. The applicant or nominee should demonstrate specialized knowledge of software “engineering” principles, requirement specifications, architectural detailed design, test and evaluation, software processes, complexity management, discrete structures and process auditing.
  4. The elements listed below represent those qualification requirements against which an individual requesting software delegation should be evaluated. The reviewer should assess the scope of authority requested and the appliances that the applicant or nominee would have responsibility for, to the breadth and depth of knowledge that should be expected of that person, in order to tailor the questions accordingly.

    1. Thorough working knowledge and understanding of the (RTCA) DO-178 (as amended), Software Considerations in Airborne Systems and Equipment Certification;
    2. familiarity with the Functional Hazard Analysis/System Safety Assessment process, specifically those portions that establish the criteria for the software criticality levels for aircraft systems and engines (including Electronic Engine Controls and Full Authority Digital Electronic Controls);
    3. a demonstrated knowledge of the rationale for, and the significance of each stage in the software development process, as well as the supporting standards, procedures, and documentation per RTCA DO-178. The applicant or nominee should be able to identify the critical aspects and contents of each requirement and related document in RTCA DO-178;
    4. software life cycle data; including software plans, design documents, test reports, etc. This qualification may be satisfied by an aggregate of different software development programs;
    5. experience interacting with all phases of the software development and testing processes addressed by RTCA DO-178 including use of the associated configuration and quality control procedures. This experience should include significant involvement in several of those phases. The applicant or nominee should have demonstrated a capability for compiling and presenting technical data. When assessing an individual's capability to make a knowledgeable finding of compliance, experience obtained in the requirement development or test phases, or in the continuous software process audit cycle, may be weighted more heavily than that obtained in the detail design or coding phases;
    6. familiarity with at least one high-level language (for example, ADA) and one assembly language (for example, the Motorola 68HC11 processors).
      As well, an applicant or nominee should be familiar with:

      1. support software used in a software development process;
      2. software tools to facilitate the development, verification, validation, documentation, and consistency-checking processes; and
      3. simulation and model-based design tools (for example, MathWorks Simulink™).
    7. demonstrated knowledge of software anomaly sources and the means to protect against them, the relative merits of the types of testing procedures which are available to protect against them, and the characteristics of a thorough test program;
    8. familiarity with the aspects of computing peculiar to real-time systems, such as the use of interrupts and exception handling, multi-tasking, software re-entrancy, or resource management. This should include an understanding of the types of analysis and testing necessary to ensure the integrity of these mechanisms;
    9. an understanding of the techniques that may be employed to reduce software criticality levels, such as system architecture, dissimilar software, safety monitoring, and partitioning. This should include the ability to assess the adequacy of a proposed technique relative to the system integrity credit required;
    10. knowledge of hardware characteristics that have an impact on the software interface and the potential for the creation of anomalies. This should include areas such as input/output schemes, memory organization and multi-port access, communication-bus protocols, and processor architecture; and
    11. knowledge of digital electronics, data conversion, digital filters, and data buses.

APPENDIX F – EQUIVALENCY CRITERIA FOR FLIGHT TEST PILOT SPECIALTY

  1. These are alternative equivalency criteria to paragraphs 5.6 for nominees in the Test Pilot specialty area.
  2. Education and Training.

    1. Engineering Degree or Professional Status. The primary compensation for lack of an engineering degree or professional registration is extensive experience conducting relevant certification testing of civil aircraft. Relevant engineering technology courses might partially compensate for lack of an engineering degree or a professional registration if combined with good experience using the criteria specified in this section. Equivalency notwithstanding, applicants should be prepared to accept that non-compliance with the education requirements may limit the scope of authority granted. Test Pilot School graduation or equivalent experience gained through on the job test flying would also be an asset to a non-degree holding test pilot.
    2. Test Pilot School Qualification. Graduation from a recognized Test Pilot School is not mandatory, but will offset some time and experience requirements. Non-compliance must be offset by extensive and varied experience in civil certification activity. Recognized Test Pilot Schools are:

      1. the U.S. Air Force Test Pilot School;
      2. the U.S. Navy Test Pilot School;
      3. École du Personnel Navigant d'Essais et de Réception; and
      4. the Empire Test Pilot School.
    3. Non-compliance with the test pilot school training requirements may also limit the scope of authority granted. The nominator Core AP, responsible for the candidate, is to propose limitations and a personal development plan for the candidate, and substantiate the proposal on application to TCCA. Attestation by the Core ACC AP that the pilot is fully capable of exercising the delegation within the limitations is required.
  3. Specialty Training.

    1. Specialty training courses might offset a lack of graduation from a recognized Test Pilot School and may allow an increased scope of delegation. Examples of such courses are:

      1. the National Test Pilot School certification flight test short course;
      2. university Flight testing courses; and
      3. the Cranfield failure analysis training for systems testers.
    2. The Chief, of Flight Test Division, will determine credit for specialty training at other schools.
  4. On-the-Job Training.

    1. It is expected that test pilots will have undergone in-house company training, preferably formal and recorded as on-the-job-training, to provide them with knowledge of;

      1. the company products;
      2. the company test procedures and engineering practices;
      3. test safety considerations; and
      4. relationship with TCCA flight test specialists.
  5. Working Relationship with TCCA. For the specialty of Test Pilot, the one year working relationship would include time flying with a more experienced company test pilot as well as flying and meeting with TCCA flight test personnel. Involvement in a certification project as a first officer would be an ideal venue for this knowledge acquisition. If the test pilot has been involved only in sustaining programs, the pilot will have to work on several of these sustaining programs with TCCA flight test personnel. With this type of experience, the initial scope of authority may be limited.
  6. Aeronautical Engineering Experience. Most, if not all, of this eight year requirement should be as an engineering test pilot. Some related experience, such as flight test engineer time, may be accepted and credited. Operational flying has little relevance to the aerospace engineering requirement and does not offset this engineering experience requirement. The number of years in actual flight test may be reduced for recognized Test Pilot School graduates.

APPENDIX G – NOTICE OF SUSPENSION

Date (Y/A-M-D/J)
File no - No dossier
Certificate No. - No du certificat
Certificate Date* -
Date du certificat*
(Y-A/M/D-J)

NOTICE OF SUSPENSION - DESIGN APPROVAL REPRESENTATIVE (DAR)

Pursuant to paragraph 7.1(1) (b) of the Aeronautics Act, the Minister of Transport has decided to suspend your DAR Certificate indicated above for the following reasons:

You have ceased to comply with the conditions subject to which your external delegation of authority DAR # was issued. Please see attached Appendix A to this Notice for details on the grounds for the suspension.

This suspension comes into effect on XXXX, at XXXX hour local time and remains in effect until the conditions of reinstatement in the attached Appendix are complied with and the document is reinstated by the Minister.

If you wish a review by the Transportation Appeal Tribunal of Canada of the Minister's decision, you must file a request in writing with the Tribunal on or before the date indicated below. Requests for review may be filed with the Registrar, Transportation Appeal Tribunal of Canada, 333 Laurier Ave. West, Room 1201, Ottawa, Ontario K1A 0N5. The telephone number is 613- 990-6906. The tribunal has prepared a “Guide for Applicants” which you may obtain from the Registrar.

Your request for review must be received by the Tribunal no later than XX:XX hours XXX.

A request for review by the Transportation Appeal Tribunal of Canada does not prevent the suspension from coming into effect.

On the effective date of this Notice of Suspension, you must return your DAR Certificate by bringing or mailing it to the Transport Canada regional office indicated above. Failure to return a suspended Canadian Aviation Document is a contravention to section 103.03 of the Canadian Aviation Regulations.

The particulars, herein, are also available in the other official language from the Transport Canada, Regional Office indicated above.

Les faits mentionnés aux présentes sont également disponibles dans l'autre langue officielle auprès du bureau régional de Transports Canada à l'adresse indiquée ci-dessus.

**************************************************

Martin Eley

Director, National Aircraft Certification, For the Minister of Transport - Pour le Ministre des Transports


EXAMPLE
This notice can be used for a DAR, DAO or EAO if the proper references are quoted.

Date (Y-A/M/D-J)
File No. – No du dossier
Certificate No. - No du certificat
Certificate Date* - Date du certificat* (Y-A/M/D-J)


APPENDIX TO NOTICE OF SUSPENSION



Grounds for the Suspension

Conditions for reinstatement

Your Letter of Authorization – Design Approval Representative (DAR) XXX, states that your appointment is specified in Chapter 505, subsection 505.225 of the Airworthiness Manual (AWM). Your DAR Delegation of Authority Certificate dated states that a  condition of issuance of your document was that you  complied with Airworthiness Manual Chapter 505 C. Your Delegation is being suspended because in the opinion of the Minister you are not performing the function of a DAR in an effective manner, in particular:

1. Contrary to section 505.211 of the AWM Standard  you have not performed your functions in an effective manner since  you did not exercise your delegation in accordance with the procedures in your Engineering Procedures Manual (EPM). In particular you did :
1 Identify the infractions and refer to the EPM section affected.
2
3

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