Chapter 10 - De-Registration of Aircraft

10.1  EXPORTED AIRCRAFT

CARs 202.38

When a Canadian aircraft transfers custody and control to a foreign entity the Certificate of Registration is immediately cancelled (for lease agreements between Canadian and foreign commercial operators refer to CARs 203 and the Aircraft Leasing Operations Administrative Procedures Manual). The Canadian owner must notify Transport Canada within 7 days and initiate the removal (de-registration) of the aircraft from the Canadian Civil Aircraft Register. The authority to remove the aircraft from the Canadian Civil Aircraft Register rests with headquarters, upon the recommendation from the region.

Requests from large air operators to de-register aircraft may be processed prior to obtaining all of the required documentation, provided that they confirm that the requirements have been complied with and all documentation will be submitted without delay. Other owners who may have difficulty submitting the documentation in a timely fashion may submit the documents by facsimile, with written confirmation that the Certificate of Registration has been sent by courier and stating the way bill number. This is at the discretion of the region and should be allowed when it has been satisfied that there is no abuse.

Once an aircraft is removed from the Register, the registration mark is immediately available for allotment. If the owner wants to retain the mark, it would be considered a special mark (see Chapter 6.4).

If the aircraft is in Canada at time of removal from the Canadian Civil Aircraft Register, the foreign owner must contact their appropriate aviation authority for authorization prior to operating the aircraft. They may also need to contact Transport Canada - Maintenance and Manufacturing to obtain a Validation of Foreign Flight Authority.

These steps should be followed prior to removing an aircraft from the Register:

  1. The Canadian owner must submit the original copy of the Certificate of Registration, a copy of the bill of sale or other legal document that transfers legal custody and control, a letter that states the registration marks and "Mode S" transponder code (if applicable) has been removed from the aircraft. They should specify which foreign aviation authority should be notified.

  2. There is no fee.

  3. The recommendation to remove the aircraft from the register is delegated to an Inspector or Licensing Officer of General Aviation.

  4. Submit an e-mail request to Headquarters recommending the removal. The recommendation must identify the aircraft, reason for removal, which applicable provision of the regulation has been met and which foreign air authority is to be advised (see below for format).

  5. Headquarters will fax a notification to the foreign aviation authority with a copy to the region.

  6. Once confirmation is received route the file to Maintenance and Manufacturing (ultra-lights excluded).

  7. Route the file to Records Management for cancellation.

E-mail message format:

To: AARRC

Subject: Aircraft being Exported from Canada

Body: C-FABC, Cessna 500, serial number 500-0000, is being exported. Requirements of CAR 202.38 have been met. Removal from the register is recommended. Please send notice of de-registration to the United States (enter the appropriate country).

(Name and title of regional/TCC staff member who recommended removal.)

10.2  WITHDRAWN FROM SERVICE/DESTROYED

CARs 202.58, and CAR 202.64

The CARs allow the removal of an aircraft from the Register in cases where the aircraft has been destroyed, permanently withdrawn from service, is missing and the search is terminated or has been missing for 60 days or more.

An aircraft which has been involved in a fatal accident or is missing may be removed from the Register without the owner being required to submit any documentation. A copy of the occurrence report or accident report should be obtained from the Transportation Safety Board for verification.

When an owner permanently removes an aircraft from service they must notify Transport Canada within 7 days. Prior to the Region recommending removal, the owner must submit the Continuing Certificate of Registration along with a letter declaring that the aircraft has been permanently withdrawn from service.

When a request is received for Canada to notify a foreign aviation authority of the removal of an aircraft, after it has already been de-registered (for reasons other than export), the archived file should be checked to ensure that all documentation required in Chapter 10.1 is submitted.

These steps should be followed prior to removing an aircraft from the Register:

  1. If the aircraft is being withdrawn from service, ensure that the Canadian owner submits the Continuing Certificate of Registration and a letter confirming the aircraft has been permanently withdrawn.

  2. The recommendation to remove the aircraft from the register is delegated to an Inspector or Licensing Officer of General Aviation.

  3. Submit an e-mail request to headquarters recommending removal. The recommendation must identify the aircraft, reason for removal and which applicable provision of the regulations have been met (see below for format). If a recommendation for removal is approved without all conditions being met, ensure that Headquarters is advised of those conditions which were not met.

  4. Headquarters will e-mail a notification of the removal to the Region.

  5. Once confirmation is received route the file to Maintenance and Manufacturing (ultra-lights excluded).

  6. Route the file to Records Management for cancellation.

E-mail message format:

To: AARRC

Subject: Aircraft de-registration

Body: C-FABC, Cessna 500, serial number 500-0000, has been permanently removed from service. Requirements of CAR 202.58(1) have been met. Removal from the Register is recommended.

(Name and title of regional staff member who recommended removal.)

10.3  NOTIFICATION THAT AIRCRAFT IS NOT ENTERED IN CCARCS

CAR 202.07(1)(c)

Occasionally aircraft are brought into Canada, never entered on the Canadian register and then exported to another country. Requests are received from the public (phone or written), for Transport Canada to notify the country of export, that the aircraft was not entered on our Register. A search of the CCARCS data base should be done to ensure that it is not on the current register or in history. If a search of CCARCS - Mark Control reveals that a mark has been reserved or issued to the aircraft then written notification that the marks have been removed from the aircraft is required. If not in CCARCS, a written request is sent to Headquarters that they notify the foreign aviation authority that the aircraft was not on our Register. This does not require the approval of a General Aviation Inspector or Licensing Officer as it is an advisory message.

Canadian manufacturers are issued an authorization to complete production test flights on their aircraft (see Chapter 11). The aircraft is not entered on the Register, therefore, notification to this effect is also required when the aircraft is exported. Once the manufacturer has completed their production test flight, they must submit written confirmation of this and confirm that they have removed the marks from the aircraft. The statement should also identify the aircraft, production marks used and which foreign aviation authority should be notified.

E-mail message format:

To: AARRC

Subject: Completion of Canadian Aircraft Manufacturer’s Production Test Flights

Body: Bombardier Inc. advises production flight tests have been completed for Dehavilland DHC-8-02, serial number 000, production marks C-GBOM, and is being exported. Please send notification of non-registration to Germany and Bombardier Inc.

(Name and title of regional staff member recommending notification.)

Information copies of these messages are sometimes required by third parties. If so, specify the name of the contact, applicable title of contact, applicable name of affiliate, city and country as well as the complete fax number including country and city code.

TYPICAL QUESTIONS

You have been informed that a bank is placing a lien on an aircraft and they don’t want the aircraft to go anywhere. If the registered owner submits all of the required paperwork to process a de-registration, should you proceed?

Yes. Transport Canada registration staff should NOT get involved in disputes involving liens. Our regulations must be followed. Whether or not the aircraft then gets exported is an issue between the bank and the former registered owner.

NOTE: At all times, however, a court order must be respected.

Date modified: