Chapter 7 - Importation of an Aircraft


The International Civil Aviation Organization (ICAO) states that an aircraft must not be registered in more that one country at a time. Transport Canada must receive written notification that an aircraft has been removed or never entered on a foreign register (deregistration notice) before issuing registration marks or a Certificate of Registration. The notification must be from a foreign aviation authority and is usually sent directly to Headquarters. Headquarters maintains a list of the notices in CCARCS.

If notification is received in the Region, it should be sent by facsimile to Headquarters for their files. The Region may accept the notice and register the aircraft. When notification of non or de-registration is received in the Region, you should ensure that the notice is addressed to Transport Canada - not "to whom it may concern". The aircraft must be identified - with the foreign marks, if applicable. The notification must also come from the foreign civil aviation authority of the state and it must be clear that the aircraft is not on their register. If it is not clear that it is a notification of non or de-registration, you should have it verified by Headquarters. If the notice is not in English or French, it must be translated by Transport Canada translation services in Headquarters.

Notification that an aircraft is not on a foreign register is required for a Canadian-manufactured aircraft or a previously Canadian- registered aircraft that is returning to Canada after being registered in another country. It would not apply to an aircraft that had been removed from the Canadian Register and was being added again if a foreign aviation authority had not been advised of the removal from the Canadian Register.

For military aircraft that are converting to the civilian register, Transport Canada usually receives a statement that the aircraft was not entered on the foreign register. Occassionally, de-registration notices received from foreign aviation authorities will be sent with the military serial number rather than the civilian. Maintenance and Manufacturing should be consulted to ensure that it is the same aircraft (see Chapter 4.5).

Ultra-light and advanced ultra-light aeroplanes usually do not require a de-registration notice. Occasionally, they are registered in other countries either as an ultra-light or as something other that an ultra-light (e.g. they have been registered as an amateur-built in another country). If an application form for registration indicates that the aircraft was assembled in another country, then it should be verified that it was not also entered on that register. There is a specific format to use when requesting Headquarters to verify that an aircraft was not entered on a foreign register.

It is the client’s responsibility to ensure that notification is received (see Standard 222.16) but, in some cases, (e.g. when it may be difficult to contact the foreign aviation authority) Transport Canada will intervene and attempt to assist the client by contacting the foreign aviation authority.

E-mail Message Format:

Subject: Requesting confirmation of de-registration/non-registration

Example for de-registration: Please request Germany to confirm that Cessna 500, aircraft serial number 500-000, D-GTYH has been removed from the German Register.

Example for non-registration: Please request Austria to confirm that Diamond Aircraft Industries GMBH, HK 36 TCC, serial number 36.9999 is not registered in Austria.


CARs 202.17(2)(a), CAR 202.37(1) and Standard 222.37(1)

If an aircraft is removed from a foreign register while located outside Canada or is a new foreign-manufactured aircraft, a Provisional Certificate of Registration and Ferry Permit (form 26-0025) will allow the aircraft to be flown into Canada with Canadian registration marks affixed. It can also be issued to aircraft that are not registered, but need to be operated to transport it from one location in Canada to another location in Canada. The form requires the approval of General Aviation for the registration portion and Maintenance and Manufacturing for the ferry portion. A Provisional Certificate of Registration is valid only in Canadian airspace and expires upon completion of the flight or on the specified expiry date, whichever occurs first. Approval must be obtained from the foreign aviation authority for flight in foreign airspace.

These steps should be followed when issuing a Provisional Certificate of Registration:

  1. Obtain name and address of applicant and model and serial number of the aircraft and the registration marks allotted. There is no specific application form.

  2. The point of departure and destination and any test flight requirements for the aircraft is also required.

  3. A fee of $65 applies for the Provisional Certificate of Registration and a $45 fee applies for the Flight Permit (Note: These are considered two separate civil aviation documents and, although appearing on the same form, both of these fees apply).

  4. Ensure notification that the aircraft is not on a foreign register has been received. If not, the applicant may send one directly to the Region.

  5. Prepare and print the document through CCARCS. The date of issue is the date that the document is prepared and the expiry date should be 30 days from the date of issue. It can be adjusted should circumstances require more than 30 days.

  6. The issued document must be signed in Part A by a General Aviation Inspector or Licensing Officer and in Part B by a Maintenance and Manufacturing Inspector.

  7. A copy of the Provisional Certificate of Registration and Flight Permit goes to Headquarters. A copy will stay on the aircraft file and the original will go to the applicant. It may also be sent to the applicant by facsimile.
Date modified: