Chapter 9 - Replacement of a Certificate of Registration (Re-Issue)

9.1  CHANGE OF ADDRESS

CARs 202.36(4), CAR 202.51 and Standards 222.36(2)

Transport Canada is to be notified within 7 days when a registered owner changes their mailing address or changes the nominated mail recipient for multiple co-registered owners. The Continuing Certificate of Registration must be re-issued to reflect the new address. The owner can continue operating the aircraft on their Interim Certificate of Registration while they return their current original copy of the Continuing Certificate of Registration to Transport Canada. Should the owner not have an Interim Certificate of Registration, a Temporary Certificate of Registration can be issued and sent to them (no fee required) so they can return their Continuing Certificate of Registration. If notification is received by phone or letter, CCARCS should be updated with the new address and the owner notified that they must return their original copy of the Certificate of Registration for re-issue.

These steps should be followed to re-issue a Continuing Certificate of Registration:

  1. The owner must return the last issued original copy of the Continuing Certificate of Registration.

  2. There is no fee for re-issue due to a change of address.

  3. If not already entered, update CCARCS with the new mailing address.

  4. The Owner Registration Date does not change. The Certificate Issue Date will be the date the new Continuing Certificate of Registration is issued.

  5. Print the new Continuing Certificate of Registration.

  6. All copies of the Certificate of Registration must be signed by a General Aviation Inspector or Licensing Officer.

  7. The reason for re-issue and a copy of the Certificate of Registration is sent to Headquarters.

  8. A Notification of Change of Owner(s) card (form 26-0519) is to be attached to the Certificate of Registration which is then mailed to the owner.

9.2  CHANGE OF LEGAL NAME

CARs 202.36(4), CAR 202.51 and Standards 222.36(2)

Transport Canada is to be notified within 7 days when the legal name of the registered owner changes (see Chapter 8.10 for information on changes due to amalgamation). The Continuing Certificate of Registration must be re-issued to reflect the change. The owner can continue operating the aircraft on their Interim Certificate of Registration while they return their current original copy of the Continuing Certificate of Registration to Transport Canada.

These steps should be followed to re-issue a Continuing Certificate of Registration:

  1. The owner must return the last issued original copy of the Continuing Certificate of Registration along with the legal document that supports the name change.

  2. A $65 fee applies.

  3. Update CCARCS with the new name. The Owner Registration Date does not change. The Certificate Issue Date will be the date the new Continuing Certificate of Registration is issued.

  4. Print the new Continuing Certificate of Registration.

  5. All copies of the Certificate of Registration must be signed by a General Aviation Inspector or Licensing Officer.

  6. A copy of the change of name document and a copy of the Certificate of Registration is sent to Headquarters.

  7. A Notification of Change of Owner(s) card (form 26-0519) is attached to the Certificate of Registration which is then mailed to the owner.

9.3  LOST OR DESTROYED CERTIFICATES

CARs 202.27

To replace a lost Continuing Certificate of Registration, the owner must submit a written declaration that it has been lost. The owner may submit the declaration in a letter or on a Declaration of Loss form supplied by Transport Canada. In the case of multiple co-registered owners, only one owner is required to sign. If the Certificate of Registration has been mutilated, the owner must return the mutilated document. They may also require a Temporary Certificate of Registration to continue operating the aircraft (see Chapter 8.9).

If the aircraft has changed legal custody and control and not yet been registered to the new owner, the Certificate of Registration is not re-issued to the previous owner. The declaration of loss would be required along with documentation from the new owner to register the aircraft (see Chapter 8.8).

These steps should be followed to re-issue a Continuing Certificate of Registration:

  1. The owner must submit a declaration of loss or the mutilated document.

  2. A $35 fee applies (Schedule I of fee schedules in Part I, Subpart IV of the CARs).

  3. Update CCARCS. The Owner Registration Date does not change. The Certificate Issue Date will be the date the new Continuing Certificate of Registration is issued.

  4. Print the new Continuing Certificate of Registration.

  5. All copies of the Certificate of Registration must be signed by a General Aviation Inspector or Licensing Officer.

  6. A copy of the change of name document and a copy of the Certificate of Registration is sent to Headquarters.

  7. A Notification of Change of Owner(s) card (form 26-0519) is to be attached to the Certificate of Registration and mailed to the owner.

9.4  CANADIAN NATIONALITY MARK CHANGE (CF- TO C-F)

CARs 202.03(43) and Standards 222.36(3)

Aircraft that are manufactured from January 1, 1957, onward which are registered with the nationality mark shown as CF- are required to convert to C-F when being repainted. The Certificate of Registration and any flight authority document must be re-issued to reflect the change to C-F.

These should be followed to re-issue a Continuing Certificate of Registration:

  1. The owner must submit the Certificate of Registration.

  2. No fee applies.

  3. Update CCARCS. The Owner Registration Date does not change. The Certificate Issue Date will be the date the new Continuing Certificate of Registration is issued.

  4. Print the new Continuing Certificate of Registration.

  5. All copies of the Certificate of Registration must be signed by a General Aviation Inspector or Licensing Officer.

  6. A copy of the change of name document and a copy of the Certificate of Registration is sent to Headquarters.

  7. A Notification of Change of Owner(s) card (form 26-0519) is attached to the Certificate of Registration and mailed to the owner.

  8. Route the file to Maintenance and Manufacturing so they may re-issue the Certificate of Airworthiness.

NOTE:  Aircraft manufactured prior to 01 January 1957, which are currently registered C-F can convert to CF-. The $65 fee would apply in this case.

9.5  ERROR CORRECTION

Occasionally, a Continuing Certificate of Registration contains an error when issued. If rectified before the Certificate of Registration is mailed, the error can be corrected and a new Certificate of Registration issued with no other change necessary. The incorrect Certificate of Registration would be destroyed. If a Certificate of Registration had been released prior to discovering the error then a replacement document, with a new issue date, must be generated. In some cases this may require the issuance of a corrected Certificate of Registration or Temporary Certificate of Registration prior to receiving the certificate that is currently on board the aircraft. If so, it must be followed up to ensure that the replaced Certificate of Registration is returned. A copy of the corrected Certificate of Registration is sent to Headquarters. There is no fee for re-issuing a Certificate of Registration to correct an error.

Date modified: