Appendix 6 - Pre-audit Team Meeting Agenda

Location:  Room 1201, Minto Hotel

Date:  June 7, 2000

Time:  19:00 hrs

Agenda:

  1. Introductions
  2. Administrative Details

    • hotel room numbers and cell phone numbers
    • autos (incl. weekend use)
    • start/finish times (pre-audit/audit)
    • dress
    • weekends

  3. Tele-conference w/ CA (where applicable)
  4. Audit Plan

    • functional area assignments/functional summaries
    • work plan
       
      • schedule
      • inflights
      • scheduled points/sub-base visits

  5. Budget

    • importance of accurate tracking
    • overtime/expenses
    • claim procedures (electronic)

  6. Conflict of Interest/Confidentiality

    • shred all working drafts of findings, summaries, etc.

  7. Access to Information
  8. Forms Administration

    • electronic/written
    • audit findings
    • parallel audit findings
    • confirmation requests

  9. Checklists (use of/amendment to)
  10. Communications

    • on-site/off-site
    • within TC Civil Av
    • outside of TC Civil Av

  11. Pre-Audit Review

    • previous audit/follow-up
    • files
       
      • company
      • aircraft
      • inspection reports (inflight, ramp, etc)

    • compliance records
    • CADORS
    • authorizations
    • company manuals
    • respect those around you
    • the glass is half full!

  12. Physical Audit

    • site familiarization
       
      • maint
      • ops

    • passes
    • company PI (role during audit)
    • daily team meetings (incl. members on road)
    • use of forms
    • immediate threat
    • paperwork expected
       
      • audit/parallel findings (drafting of)

  13. Questions?
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