8.5 Post Competency Check Debriefing Procedures

8.5.1 A debriefing is required following every DCC. ACDs should conduct the debriefing in a positive, non-confrontational manner and highlight the strengths and weaknesses of the candidate. The debriefing should promote learning and increase the knowledge and confidence of the candidate. Debriefings should be comprehensive and of reasonable length corresponding to the performance.

8.5.2 As soon as the ACD knows the outcome of the DCC, he or she should advise the candidate accordingly. Some empathy and discretion may be required for unsatisfactory assessments. The following items are mandatory to debrief after every competency check:

  1. any items assessed as either “(1)” or “(2)”;

  2. anything written on the DCC Report; and

  3. anything the ACD considers being a safety issue.

8.5.3 The ACD should highlight strengths and reward good performance during their debriefings. While it is sometimes easier to concentrate on the negative, the debriefing will have more impact if good performance is recognized and candidates complimented. This will often set a positive tone for the debriefing and open the candidate’s mind to suggestions where their performance can improve.

8.5.4 During the debrief for a passed DCC, the ACD's role is to facilitate discussion and bring out those issues that lead to errors or poor performance. Normally, technical errors have a root cause in issues such as workload management, situational awareness, communication, decision-making, monitoring and feedback, conflict resolution and team performance. Therefore, the identification of and discussion of the root causes will help the candidate avoid these errors in the future.

8.5.5 Inform the candidate(s) when the  debrief is complete and ask if there are questions concerning the conduct of the competency check or other related topics.

8.5.6 When a failure occurs, debrief the candidate on the reason for the failure and, where applicable, on the administrative suspension procedures that will follow including the candidate’s rights to appeal the assessment to the TATC. In the event of an unsatisfactory performance, the ACD must advise the flight dispatcher of the following:

  1. the right to appeal the assessment to the Transportation Appeal Tribunal of Canada (TATC) within 30 days;

  2. the re-test will be very similar to the original and may be conducted by either the same ACD, a Transport Canada Inspector or another ACD;

  3. the ACD must provide a copy of the DCC Report to the candidate; and

  4. where applicable and if known, any company-specific procedures to be followed.

Remember, the wording of remarks to support a “2” must not describe performance that would warrant a failure. A mark of 1 (below standard) describes the appropriate item or items that resulted in an assessment of fail. See section 10.2 for rating scale.

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