Appendix 6-A - SAR Representative Guidelines

1. Objective of the SAR System

To enable an efficient and effective means of ensuring continuing in service compliance of flight simulators and training devices with applicable TC standards.

2. SAR Definition

A SAR is a person authorized by TC to exercise regulatory responsibility with respect to the approval of simulators, FTDs and associated data.

3. Principles of Delegation

When a SAR approves any part of a simulator or training device on behalf of TC, he/she shall ensure that the approval is based on compliance with regulatory standards.

4. SAR Authority

SARs may be authorized to approve on behalf of TC all or part of the following:

  1. recurrent evaluations of approved flight simulators or training devices;
  2. software changes to an approved design;
  3. hardware changes to an approved design; and
  4. Qualification Test Guide (QTG) changes.

5. SAR Responsibilities

A SAR is responsible for:

  1. making assessments of compliance with standards and approving or disproving specific simulators, training devices and associated data;
  2. documenting the assessments and approvals; and
  3. providing required data and information to TC.

6. Procedures

Test Program

A SAR is responsible for:

  1. identifying the standards and criteria applicable to each specific approval task (e.g. recurrent evaluation, hardware or software changes);
  2. performance (quantitative) and functional (subjective) tests being identified to permit an assessment of compliance with requirements;
  3. the TC "Simulator Evaluation Report" form being used to help identify tests and assess compliance;
  4. functional tests being carried out or monitored by a qualified flight crew member and supporting evidence of compliance or non compliance being provided by the flight crew member to the SAR; and
  5. all performance and functional tests being carried out or supervised by the SAR, e.g., the SAR shall be present on the test site for all testing.

Assessment

For each test, the SAR shall make an assessment on the compliance with applicable standards and criteria.

Recurrent Evaluations

  1. Test data results for recurrent evaluations shall be documented on the Simulator Evaluation Report form.
  2. Deficiencies or items of non compliance shall be documented on the Simulator Evaluation Report form in one of the following priority categories:

    1. before next flight;
    2. within 15days;
    3. within 30days; or
    4. before next check.


  3. The decision on priority category shall be based on the impact of the item or issue on the training and checking role of the simulator or training device.
  4. Resolution of deficiencies shall be recorded on the Simulator Evaluation Report form with applicable dates and a SAR stamp to indicate resolution of the problem.
  5. The Simulator Evaluation Report form shall be retained as a record of the results of each recurrent evaluation for at least three years.
  6. The Simulator Evaluation Report shall be used as the approval control document and shall be maintained in a current state so that the status of the simulator or training device can be readily determined with respect to recurrent evaluations.
  7. When a simulator or training device approval is withdrawn, the SAR shall notify TC prior to notifying the holder of the Certificate of Approval for that simulator or training device.
  8. When a recurrent evaluation is completed, copies of the cover and deficiency pages of the Simulator Evaluation Report shall be sent to the MSP.

7. Software and Hardware Changes

General

  1. Software and hardware changes may be carried out to:

    1. rectify errors;
    2. improve characteristics; and
    3. respond to regulatory requirements.


  2. Whenever a change is made, the SAR shall consider all affected performance and functional standards and criteria in order to make an assessment of the compliance with these standards. The SAR shall develop and conduct appropriate functional tests which will ensure that the change only affected simulator or training device performance in the predicted areas.

Major Software and Hardware Changes

  1. Where a software change is such that a SAR believes his/her knowledge of all aspects is insufficient to make an informed decision he/she shall consult with TC.
  2. Software and hardware changes shall be assessed against every performance and functional requirement to determine compliance. Much of the judgement and knowledge required is in deciding which tests were affected. A SAR shall not hesitate to consult with the MSP if in doubt as to what is affected by a particular change.

Documentation

Software and hardware changes shall be approved by the SAR using the Simulator Evaluation Report form by completing and signing the "Statement of Compliance" on the cover page.

8. Qualification Test Guide (QTG)

  1. Qualification Test Guides shall be amended to correct errors, improve test methods and data or to respond to changes in regulations.
  2. QTG changes shall only be approved by a SAR if the affected tests show compliance with regulatory standards and criteria.

9. Scheduling Recurrent Evaluations

Prior to the start of each approval year, the TC and the SAR will schedule the recurrent evaluations for each simulator for the coming year.

10. SAR Monitoring Program

TC will monitor the standards of all approved SARs by:

  1. observing each SAR conduct a recurrent evaluation once a year;
  2. reviewing the Air Operator's utilization of the SAR on a periodic basis;
  3. monitoring the activities of each SAR to ensure:

    1. the reports are complete, accurate and meaningful,
    2. the evaluations cover the required items of the performance and functional areas,
    3. the conduct of evaluations is fair and in conformance with the standards and procedures described in this manual, and
    4. the SAR is acting within the limits of the delegated authority.

"Monitoring" means taking a passive role in the evaluation. The duties of conducting the evaluation will be the responsibility of the SAR. The Inspector's interest will be in the manner in which the SAR conducts the evaluation, assesses the results and processes the necessary documentation.

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