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Aviation Document Booklet (New Licence Booklet)

The Aviation Document Booklet is a 24-page booklet divided into different sections to accommodate all of the holder’s licences and permits, competency records and medical certificates. Photograph identification has been added to allow for positive authentication.

The Aviation Document Booklet is provided to flight crew members and air traffic controllers as evidence that they have qualified for certain aviation-related permits, licences, certificates and ratings.

To determine whether the Aviation Document Booklet can satisfy requirements imposed by other legislation or whether the document can be used in support of applications to another department, agency or institution, one would have to consult that particular department, agency or institution.

To navigate through the new Aviation Document Booklet, use the interactive table below for descriptions of the booklet’s features.

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Booklet Contents
Section	Page in booklet
General Legal text Abbreviations	Front inside cover Back inside cover
Licence and Permit Personal Data page (Photo Page) Licence and Permit instructional text Licence and Permit Label Insertion section Temporary Privileges section Sample of a Temporary Privilege Label Positioning and Insertion suggestions	Page 1 Page 2 Pages 3 to 12 Pages 5 to 12
Competency Record Record Tables Sample of a Competency Record	Page 13 and 14
Medical Certification Medical certification instructional text Medical certification Label Insertion section Medical renewal stamp section Sample of a medical renewal Sample of ECG Box information Label Positioning and Insertion suggestions	Page 15 Pages 16, 18, 20, 22 and 24 Pages 16 to 24

During the validity period of the booklet, the status of individual licences, permits, ratings and medical certificates is likely to change. Adhesive labels, similar to stickers provided by many provinces for motor vehicle licence plate renewals, will be provided to reflect changes in licensing status. Labels will only be valid after being permanently affixed to the proper Aviation Document Booklet. Once labels are attached to the booklet, they cannot be removed without causing obvious damage to the booklet page or the label.

For examples of labels and their associated features, click on the following links:

• Labels (1)
• Labels (2)
• Labels (3)

Labels are mailed to holders on a label carrier. For information on the label carrier and how to insert a label, click on the following links:

• Label Carrier
• Label Positioning and Insertion suggestions

• Comments and questions about the Aviation Document Booklet
  

General

General - Legal text
(Front inside cover)

(IX)
This booklet, all licences, permits and medical certificates are issued under the authority of the Aeronautics Act and the Canadian Aviation Regulations (CARs). Medical requirements as well as licence and permit privileges are set forth in the CARs.
This booklet expires on the expiry date shown on page 1.
Privileges entered by an authorized person will expire 90 days from the certification date, or upon issue of a new licence or permit containing those privileges, whichever is earlier.
Permits are not based on International Civil Aviation Organization (ICAO) standards and are valid only in Canadian airspace, unless authorized by the country in which the flight is conducted.
Licences conform to the standards set forth in Annex 1 to the ICAO Convention on International Civil Aviation, signed in Chicago, on December 7, 1944. All Canadian differences to ICAO Standards are published in section LRA 3.10 of the Transport Canada Aeronautical Information Manual (TC AIM), TP 14371.
In accordance with Article 40 of the ICAO Convention and section 2.1.10.1 of Annex 1, no pilot age 60 or over shall act as pilot-in-command of an aircraft engaged in international air transport operations for remuneration or hire, unless authorized by the country in which the flight is conducted.
This booklet, and all licences, permits or medical certificates become invalid if any of the aforementioned are mutilated, altered or rendered illegible.

General - Abbreviations
(Back inside cover)

ATPL Airline Transport Pilot Licence/Licence de pilote de ligne CPL Commercial Pilot Licence/Licence de pilote professionnel PPL Private Pilot Licence/Licence de pilote privé BPL Balloon Pilot Licence/Licence de pilote, ballon GPL Glider Pilot Licence/Licence de pilote, planeur MCPL Multi-Crew Pilot Licence/Licence de pilote en équipage multiple ATC Air Traffic Controller/Contrôleur de la circulation aérienne (Licence) FE Flight Engineer/Mécanicien navigant (Licence) RPP Pilot Permit Recreational/Permis de pilote de loisir ULP Pilot Permit Ultra-light Aeroplane/Permis de pilote, avion ultra-léger GYP Pilot Permit Gyroplane/Permis de pilote, autogire CRP Cruise Relief Pilot (Valid for co-pilot duties during cruise phase of flight only)/Pilote de relève en croisière (Valide pour les tâches du copilote/ pendant la phase de vol en croisière seulement) (A) Aeroplane/Avion (H) Helicopter/Hélicoptère (PL) Powered Lift/Appareil à sustentation moteur FI Flight Instructor Rating/Qualification d'instructeur de vol ABI Aerobatic Instructor Rating/Qualification d'instructeur d'acrobaties aériennes. IR Instrument Rating/Qualification de vol aux instruments LP Language Proficiency/Compétences linguistiques EN = English/Anglais FR = French/Français Night/Nuit Night Rating/Qualification de vol de nuit Pax Passenger Carrying Rating/Qualification permettant le transport de passagers SO Second Officer Rating/Qualification de second officier VFR OTT VFR Over the Top Rating/Qualification de vol VFR au-dessous de la couche Class Ratings: Aeroplane class ratings include single-pilot, non-high performance aircraft and a combination of the following: Qualifications de classes : Tous les avions autres que ceux à hautes performances, dont l'équipage minimal de conduite est d’un seul pilote et une combinaison de ce qui suit : SE Single Engine/Monomoteurs SCE Single and Centreline Thrust Multi-Engine/Monomoteurs et multimoteurs en tandem SME Single- and Multi-Engine/Monomoteurs et multimoteurs L Land/Terrestres S Sea/Hydravions

Licence and Permit -
Personal Data page (Photo Page)
(Page 1)

The file number in this document is your licence or permit number.


Transport Canada will use the photo submitted to generate a digital shadow photo with security features to help ensure the booklet's authenticity. For additional protection, this photo will also be superimposed on all labels and will have the same security features to prevent misuse or fraud.


This booklet expires on the date shown.


This section is designed to meet ICAO's standard 9303 for machine readable travel documents. It will include the required standard information as well as features determined by Transport Canada to enhance security.


Transport Canada will scan the photo submitted with the booklet, licence or permit application, if it meets the specifications found on the Passport Canada website. The most recent photo is then stored in the licensing database for future comparison and for record purposes.


Transport Canada will scan the signature submitted with the booklet, licence or permit application, if it meets the specifications. The digital version will be stored in the licensing database for future comparison and for record purposes. Please ensure that page 2 of the booklet is signed by hand.

Licence and Permit - instructional text
(Page 2)

This guide will provide the holder with information concerning the booklet and its associated labels
NOTE: For more information, please click on the "Booklet Information Guide" link on the "Booklet Related Links" page.

Licence and Permit

• This section is dedicated to licence or permit labels. Licence or permit labels must be inserted in this section in accordance with the instructions provided.
• Licence or permit labels are not stand-alone documents.
• Holders are required to insert the appropriate replacement licence or permit label over the applicable temporary privilege certification.
• The validity of this booklet can be confirmed by contacting Transport Canada.
• The holder shall notify Transport Canada of any change of permanent address within seven days of the change.

This bar code is used for security of the booklet. This booklet is a secure document and is controlled throughout its life. Please take care of the booklet. If it is lost, stolen, damaged or rendered illegible, inform Transport Canada as soon as possible.


This service is beneficial to holders because it allows anyone who finds a booklet to mail it back to Transport Canada. Arrangements have been made with Canada Post for Transport Canada to pay for postage when the booklet is returned by mail. This address can be used to mail the booklet back to Transport Canada at any time, but holders should be aware that this is not the safest method.



Transport Canada requires that holders sign their booklet by hand in order to authenticate the licences or permits and medical certificate that it contains. A ball-point pen should be used.

Licence and Permit -
(Pages 3 to 12)

Most holders will only have one licence or permit with the initial issue of the booklet. If the holder has more than 2 licences or permits, Transport Canada will print the labels in the booklet in the following order: a higher category of licence will precede a lower category licence, and a licence will precede a permit. Transport Canada will supply labels on a 'label carrier' for future licences, permits and medical certificates.


Transport Canada will use this space to print the applicant's current licence or permit details in all new booklets issued. The licence or permit will be printed to look like the actual label that holders will receive with any subsequent licences or permits. Please ensure the details are correct, and report any discrepancies to Transport Canada as soon as possible. For more details on the licence or permit label, please see the "labels section."


This box is to be used by a Transport Canada Authorized Person (AP) only to endorse temporary privileges. The AP will write the required information, using a ball-point pen, if the holder has completed the requirements for additional certification.


Label insertion

Licence and Permit
(Page 4)

This blank space is intentional and is to be used for future attachment of labels. It also serves as a security feature.


Label insertion

Temporary Privileges section
(Pages 5 to 12)

This box is to be used by a Transport Canada Authorized Person (AP) only to endorse temporary privileges. The AP will write the required information, using a ball-point pen, if the holder has completed the requirements for additional certification.

Sample of a Temporary Privilege -
(Pages 3 to 12)

This box is to be used by a Transport Canada Authorized Person (AP) only to endorse temporary privileges. The AP will write the required information, using a ball-point pen, if the holder has completed the requirements for additional certification.


Label insertion

Competency Record
(Pages 13 and 14)

This table is to be used by a person delegated by the Minister only, to write the required information, using a ball-point pen, if the holder meets the prescribed competency requirements. (This table will usually only be used for persons involved in CARs Part VI or VII operations, or for air traffic controllers).

Sample of a Competency Record

This table is to be used by a person delegated by the Minister only, to write the required information, using a ball-point pen, if the holder meets the prescribed competency requirements. (This table will usually only be used for persons involved in CARs Part VI or VII operations, or for air traffic controllers).

Medical Certification Instruction
(Page 15)

Canadian Aviation Regulations (CARs) Standard 424.04(3) have been amended to show the validity periods shown in the table on page 15 of the booklet. NOTE: For more information, please click on the "CARs-Medical Validity Periods" link on the "Booklet Related Links" page.

Medical certification Label Insertion section
(Pages 16, 18, 20, 22 and 24)

Transport Canada will use this space to print the applicant's current medical certificate details in all new booklets issued. The medical certificate will be printed to look like the actual label that holders will receive with any subsequent medical certificates. Please ensure the details are correct, and report any discrepancies to Transport Canada as soon as possible. For more details on the medical certificate label please see the "labels section."


The CAME's renewal stamp confirms the renewal of the medical certificate affixed to the top of the left-hand page. Outlines are provided for additional CAME medical certificate renewal.


This box is not for official use. It will act as a reminder to the holder or CAME as to the date of the last ECG. Annotations should be made with ball-point pen.


Label insertion

Medical renewal stamp section
(Pages 16 to 24)

The CAME renewal stamp will renew the medical certificate, as shown on the top of the left hand page. The opposite page to the medical certificate, will provide additional space for the CAME to renew the medical certificate on the preceding page.

Medical Certification

This booklet is a secure document and is controlled throughout its life. An inventory number is allocated to each booklet at time of production. It has no bearing on the licence, permit or medical certificate. Please take care of the booklet. If it is lost, stolen, damaged or rendered illegible, inform Transport Canada as soon as possible.


Label insertion

Sample of a medical renewal
(Pages 16 to 24)

The CAME's renewal stamp confirms the renewal of the medical certificate affixed to the top of the left-hand page. Outlines are provided for additional CAME medical certificate renewal.


This box is not for official use. It will act as a reminder to the holder or CAME as to the date of the last ECG. Annotations should be made with ball-point pen.

Sample of ECG Box information
(Pages 16 to 24 )

This box is not for official use. It will act as a reminder to the holder or CAME as to the date of the last ECG. Annotations should be made with ball-point pen.

Label Carrier

Please follow the instructions provided to correctly attach the label. Please note that the label cannot be removed once it has been stuck to the page.

Label Insertion Instructions To insert the label correctly please follow the instructions below:

Step 1: Open booklet to the appropriate page.
Step 2: Determine a new position for the label (next open space on the applicable page).

For label on the left hand page:

Step 3: Peel off label from the label carrier.
Step 4: Carefully place the right short edge side of the label within the alignment marks at
the spine side of the booklet.
Step 5: Keep left side of label away from the page.
Step 6: Smooth the label onto the page from the spine out toward the left edge of the page.

For label on the right hand page:

Step 3: Peel off label from the label carrier.
Step 4: Carefully place the left short edge side of the label within the alignment marks
at the spine side of the booklet.
Step 5: Keep right side of label away from the page.
Step 6: Smooth the label onto the page from the spine out toward the right edge of
the page.


Licence, permit or medical certificate labels will be delivered on a "label carrier." It has been die-cut so that the label may be peeled off the carrier and attached to the appropriate page in the booklet. This label is only valid if it is attached to the booklet with the same number as the one indicated on the label. Please note that the label cannot be removed once it has been stuck to the page.


Label insertion

Labels (1)

Coloured borders have been selected to easily distinguish between the different labels, and the type of licence, permit and medical certificate.


Transport Canada has assessed language proficiency in accordance with ICAO standards and recommended practices (SARPs) and guidance material (DOC 8735, Chapter 5). This is how the language proficiency will be shown on the licence label. For further details on the level of proficiency, contact your regional licensing office.


Ratings will be printed in this area and will be shown in the form of abbreviations and text. For clarification on abbreviations on some ratings, please see the back inside cover of the booklet.


This shadow photo is for security purposes and includes various security features to prevent tampering.


This statement is a required security feature for each of the labels produced, and the booklet number will be printed here. The label is only valid if it is attached to the booklet with the same number as the one indicated on the label.

Labels (2)

Coloured borders have been selected to easily distinguish between the different labels, and the type of licence, permit and medical certificate.


Language proficiency is not currently required to be shown on permits.


Ratings will be printed in this area and will be shown in the form of abbreviations and text. For clarification on abbreviations on some ratings, please see the back inside cover of the booklet.


This shadow photo is for security purposes and includes various security features to prevent tampering.


This statement is a required security feature for each of the labels produced, and the booklet number will be printed here. The label is only valid if it is attached to the booklet with the same number as the one indicated on the label.

Labels (3)

Coloured borders have been selected to easily distinguish between the different labels, and the type of licence, permit and medical certificate.


This shadow photo is for security purposes and includes various security features to prevent tampering.


This statement is a required security feature for each of the labels produced, and the booklet number will be printed here. The label is only valid if it is attached to the booklet with the same number as the one indicated on the label.

Label Positioning and Insertion suggestions

(Step 1) Receiving the label in the mail
All subsequent labels for licences, permits, and medical certificates, will be mailed to the holder via regular mail, originating through Canada Post.

(Step 2) Taking the label from the envelope
All subsequent labels for licences, permits, and medical certificates, will be delivered on a label carrier.

(Step 3) Label verification
Check that all the information on the label is accurately represented. Pay attention that the file number and ghost photograph correspond with the details on page 1 of the booklet. The label is only valid if it is attached to the booklet bearing the same booklet number as the one indicated on the label. The booklet number is found on the bottom of page 24 of the booklet. If there are any concerns with the accuracy of the data on the labels, please contact your Regional Transport Canada Licensing office.

(Step 4) Label attachment instruction review and booklet section selection
The instructions on the label carrier will assist the holder in the preparation for the label attachment, Licence, permit or medical certificate labels will have to be attached in the appropriate sections of the booklet.

(Step 5) Attachment preparation and section verification
Licence, permit or medical certificate labels will have to be attached in the appropriate section.

(Step 6) Label attachment location
Labels should be attached sequentially in the next available space provided in the corresponding section of the booklet. Note: If an authorized person entered new privileges in the booklet, place the new label over the applicable certification.

(Step 7) Label attachment instructions
This label is only valid if it is attached in the booklet bearing the same number as the one indicated on the label. The instruction on the label carrier will provide a method on how to attach a label into the booklet.

(Step 8) Initial removal of the label from the label carrier
This label carrier has been designed so that the label can be easily peeled off the carrier to allow it to be attached to the appropriate page in the booklet. Holders should be very careful to prevent the label from sticking to any surfaces prior to proper alignment and attachment in the booklet.

(Step 9) Peeling the label off the label carrier

(Step 10) Initial step of label alignment and attachment
Align the short edge of the label parallel with the spine of the booklet. Attachment should start from the spine of the chosen page, to prevent label sticking to another page. The label has strong adhesive and cannot be removed once it has been stuck to a page in the booklet.

(Step 11) Label attachment
Attachment should start at the spine of the chosen page. Once the label has been attached to the page, do not attempt to reposition it.


(Step 12) Subsequent step of the label attachment
Attachment should start at the spine of the chosen page, and smoothed outward to ensure a wrinkle free attachment.


(Step 13) Final step of label attachment
If the label is not aligned correctly or overlaps the page, the holder should not attempt to rectify the fault, as the label will disintegrate. Simply leave the label misaligned or fold it onto the other page. Do not cut the label.


(Step 14) Final review

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Aviation Document Booklet (New Licence Booklet) is available in Portable Document Format (file size 1,170 KB) which will download in approximately 5 minutes 25 seconds on a 28.8kbps connection and may be viewed using Version 3.0 or higher of the Adobe® Acrobat Reader. This reader may be downloaded free of charge by visiting the Adobe® web site.

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Aviation Document Booklet (New Licence Booklet) is available in Flash format (file size 2,490 KB) which will download in approximately 11 minutes 31 seconds on a 28.8kbps connection and may be viewed using Version 6.0 or higher of the Adobe® Flash Player. This player may be downloaded free of charge by visiting the Adobe® web site.

Date modified:

2010-12-09

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