European Aviation Safety Agency (EASA) - Maintenance Annex Guidance

Maintenance Annex Guidance Between the European Aviation Safety Agency (EASA) for the European Union and the Transport Canada Civil Aviation (TCCA) for Canada

List of Changes at Rev1

This briefly lists the changes made to the MAG and associated Appendix at Rev1. Changes to formatting and minor editorial changes are either not presented or are listed as minor editorial changes. The changes or references to changes are underlined and shown in italics.

Revision History

Introduction

Minor changes added for clarification.

Section A :

I General

2.1

Minor editorial changes were made

4. Joint Sectorial Committee on Maintenance (JSCM)

  • Paragraph4.1: Minor editorial changes were made.
  • Paragraph 4.5 added:
  • The JSCM may setup...comprised of representatives from both TCCA and EASA..

5. Revisions

These revisions become effective upon approval by the JSMC and shall be implemented, as applicable, within 90 days after the change has been published, unless otherwise specified

II Cooperation in Quality Assurance and Standardisation Activities

1.2 TCCA Involvement as Observers

Updated: Regulation (EC) No. 628/2013

1.3.1

Minor editorial changes were made.

1.4 EASA Verification of Annex B Specific Regulatory Requirements Addition of 1.4, 1.4.1, 1.4.2 and 1.4.3)

1.4.1

EASA monitors the NAA every 2 years

1.4.2

Form / report contained in Appendix 5 shall be used by EASA.

1.4.3

Defines number of files to be sampled at the NAA

2.2 Mode of Operation.

The mode of operation is defined. Paragraph a and b provide clarity for findings and observations and communications by SIS Team and TCCA.

2.5 The Selection of TCCA Regional Offices (RO) to be visited

Defines the use of methods to determine the Regions to be visited by SIS team

2.6 EASA SIS Procedures 

Provides detail and clarity regarding the SIS visit and results of the visit.

2.7 Resolution of SIS Team Findings (2.7.1, 2.7.2, 2.7.3)

Provide detail and clarity regarding the SIS Team findings.

3. Surveillance Activities within TCCA

3.3.1

The surveillance activities within TCCA has been better defined.

3.4 TCCA Verification of Annex B Specific Regulatory Requirements (ADDED 3.4, 3.4.1, 3.4.2 and 3.4.3)

3.4.1

Details of the schedule of oversight by TCCA

3.4.2

 Appendix 3 shall be used by TCCA.

3.4.3

Defines the number of files to be reviewed.

4.2  Mode of Operation

The mode of operation is defined. Paragraph a and b provide clarity for findings and observations and communications by SIS Team and EASA

4.5   The Selection of NAA's to be visited

Defines the use of methods to determine the NAAs to be visited by SIS team.

4.6 TCCA SIS Procedures

Privides detail and clarity regarding the SIS visit and results of the visit.

4.7  Resolution of SIS Team Findings (4.7.1, 4.7.2, 4.7.3)

Privide detail and clarity regarding the SIS Team findings.

III Definitions

Definitions have been added as follows:

  • Line Station
  • Line Maintenance
  • Technical Agent

V Appendices

APPENDIX 1: EASA and TCCA contacts

Contact information for both TCCA and EASA has been updated.

APPENDIX 3: EASA Visit Report TCCA Regional Office (Form 10 CAN)

Minor editorial changes made

APPENDIX 4: EASA Visit Report AMO (Form 8 CAN)

Minor editorial changes were made.

APPENDIX 5: TCCA/EASA Visit Report Member State NAA (Form 10 EU)

Minor editorial changes were made .

APPENDIX 6: TCCA Visit Report AMO (Form 8 EU)

Minor editorial changes were made .

Section B:

Approval process for Canadian Based Approved Maintenance Organisations

Introduction

Minor changes added for clarification

I. Initial Approval Process

Procedural changes were made in every step of the approval process to better suit the requirements and needs of TCCA and EASA.

II. Continuation Process  

Procedural changes were made in every step of the continuation process to better suit the requirements and needs of TCCA and EASA

III  Amendment process

New to the MAG.

IV   Suspension or Revocation

New to the MAG.

V   Appendices

APPENDIX 1: EASA Supplement Contents

Minor editorial changes were made. This section now refers directly to the Agreement.

Appendix 2:  Example EASA Supplement

2. Amendment Procedure 

Minor editorial changes were made to procedures to ensure amendments are submitted correctly

3. Introduction

This section has been better defined to reflect understanding of the agreement.  

4. Accountable Manager's Commitment Statement

Paragraph 4: Minor editorial changes were made.  Paragraph 5: Minor editorial changes were made.<

5. Approval Basis and Limitation

Minor editorial changes were made.

6. Access by EASA and TCCA

Minor editorial changes were made.

7. Work Orders/Contracts.

This section has been better defined to reflect understanding of the agreement

9. Release of Components After Maintenance 

Added 4.5, 4.6 and 4.7 to this section.

12.Quality Monitoring System (QMS) 

This section has been better defined to reflect the EASA Regulations. Product lines and company requirements for internal quality system  is clarified.

14. Line Stations

Line station requirements a better defined.

15. Audit Programme 

Deleted

SECTION C : Approval process for EU Based Maintenance Organizations

Introduction

Minor editorial changes were made.

I. Initial Approval Process

Procedural changes were made in every step of the approval process to better suit the requirements and needs of TCCA and EASA

II. Continuation Process

Procedural changes were made in every step of the continuation process to better suit the requirements and needs of TCCA and EASA.

III Amendment process

New to the MAG.

IV Suspension or Revocation

New to the MAG.

V Appendices

APPENDIX 1: TCCA Supplement Contents

Minor editorial changes were made. This section now refers directly to the Agreement.

APPENDIX 2 Example TCCA Supplement

2. Amendment Procedure 

Amended to include the need to submit  changes to the document are submitted to the competent authority (NAA) for acceptance and approval prior to change implementation

3. Introduction

This section has been better defined to reflect our mutual understanding of the agreement

4. Accountable Manager's Commitment Statement 

  • Paragraph 4: Minor editorial changes were made.
  • Paragraph 6 was removed
  • Paragraph 9: Minor editorial changes were made

5. Approval Basis and Limitation

Minor editorial changes were made.

6. Access  By EASA and TCCA

Minor editorial changes were made.

7. Work Orders/Contracts

This section has been better defined to reflect the agreement. 

9.1.2 Used Components

Editorial changes were made. Clarified use of components from EU AMO.Added the triple release information.

12. Audit Programme

Former section brought to section 12. Reflects TCCA Regulations. Added 3 requirements to the quality system that when incorporated will result in equivalency between EASA and TCCA quality programs.

14. Line Stations

Added clarity to line stations requirements.

16. Technical Record

Deleted

17. Continuation of Approval

Deleted.

APPENDIX 3: Application form (TCCA Form 24-0093)

Updated to reflect amendments, contact information and fee structure.

SECTION A :

AUTHORITY INTERACTION

Introduction

  1. General

    1. Purpose
    2. Communications
    3. Technical Consultations and Interpretations and Resolution of issues between TCCA and EASA
    4. Joint Sectorial Committee on Maintenance (JSCM)
    5. Revisions
  2. Cooperation in Quality Assurance and Standardisation Activities

    • General

    1. Implementation of the EU-EASA Standardisation in EU Member States
    2. EASA and Sampling Inspection System in Canada (SIS)
    3. Surveillance Activities within TCCA
    4. TCCA and Sampling Inspection System in EU SIS
  3. Definitions

  4. Specific Regulatory Requirements

    • General

  5. Appendices

    1. Appendix 1: EASA and TCCA contacts
    2. Appendix 2: Technical contacts of Aviation Authorities:
    3. Appendix 3: EASA Visit Report TCCA Regional Office (RO) (SIS Form 10 CAN)
    4. Appendix 4: EASA Visit Report AMO (SIS Form 8 CAN)
    5. Appendix 5: TCCA Visit Report Member State NAA (SIS Form 10 EU)
    6. Appendix 6: TCCA Visit Report AMO (SIS Form 8 EU)

THE MAINTENANCE ANNEX GUIDANCE (MAG) APPROVAL:

THIS IS TO CERTIFY APPROVAL BY:

Signature of Aaron McCroirie

Aaron McCrorie Director Standards Standards Branch Approvals and Standardisation, Transport Canada, Civil Aviation Date : 02/02/2012

Signature of Trevor Woods

Trevor Woods Approvals and Standardisation, Director European Aviation Safety Agency Date : 02/02/2012

Revision History

Maintenance Annex Guidance

Revisions to this guidance shall be approved by the Joint Sectorial Committee on Maintenance. Revisions become effective upon signature of the revised document.

Revision#

Date

Revision Description

Signed on

Original 2012-01-25 Original Edition of the Maintenance Annex Guidance 2012-02-02
  Rev 1 2014-03-29   Revised following implementation of Original 15.04.2014

Introduction

The Canadian requirements for maintenance are contained in Canadian Aviation Regulations (CAR>) Part V- Airworthiness, Subparts 571(Maintenance) and 573 (Approved Maintenance Organizations).

The European Community requirements for maintenance are contained in the regulation (EC>) No 216/2008 of the European Parliament and of the Council-, Commission Regulation European Community No 2042/2003, Annex II Part 145, as amended (hereafter referred to as EASA Part 145) and the respective EASA Acceptable Means of Compliance ( AMC>) and Guidance Material.

TCCA and EASA have established the differences between EASA Part-145 and CAR> Subparts 571 and 573. These differences led to the establishment of Specific Regulatory Requirements listed in Appendix B1 to Annex B to the Agreement. Any maintenance organisation of one Party that has been certified by a Competent Authority of that Party to perform maintenance functions shall be required to have a supplement to its maintenance manual in order to comply with the Specific Regulatory Requirements. When it is satisfied that the supplement meets the requirements set out in Appendix B1, the respective Competent Authority shall issue an approval attesting compliance with the applicable requirements of the other Party.  The scope of ratings and limitations shall not exceed that contained in its own certificate.

This guidance, Maintenance Annex Guidance (hereinafter referred to as MAG), which is sub-divided into Sections A, B and C, details TCCA, EASA, Competent Authorities and applicant actions required to be taken in order for an TCCA Certificated CAR> 573 approved maintenance organisation (AMO) located in Canada to maintain civil aeronautical products under the jurisdiction of  a European Union Member State and for a EASA Part-145 approved maintenance organisation located in the EU to maintain civil aeronautical products under the jurisdiction of  Transport Canada, in accordance with the Agreement on Civil Aviation Safety Between the European Community and Canada and published in the Official Journal of the European Union.

Under the leadership of the Joint Sectorial Committee on Maintenance, EASA and TCCA have agreed to organize, as appropriate, reciprocal participation in each other's internal standardization or quality control system.

I General

1. Purpose
The purpose of this Section of the Maintenance Annex Guidance (MAG) is to detail the interface procedures and activities between Transport Canada Civil Aviation (TCCA), the European Aviation Safety Agency (EASA) and National Aviation Authorities (hereafter "NAA") of the EU member states required to implement the Annex B to the Agreement.

Note: National Aviation Authority is the designation used in the EU system for the Competent Authority as defined in the Agreement.

2. Communications

2.1 Proposed significant revisions to the relevant laws, regulations, standards, acceptable means of compliance and guidance material which may affect the basis and the scope of this guidance, should be notified in a manner consistent with Article 8 of the Agreement. Accordingly, upon notice of such changes TCCA or EASA may request a meeting to review the need for amendment to this MAG.

2.2 The list of contact points for the various technical aspects of the MAG, including communication of urgent issues is included in Appendix 1.

3. Technical Consultations and Interpretations and Resolution of issues between TCCA and EASA

3.1 Technical Consultations

The TCCA Director of Standards and the EASA Director responsible for Organisation Approvals and Standardisation agree to consult as necessary to provide input when requested on interpretations and technical issues. The frequency of these exchanges will depend upon the number and significance of the issues to be discussed.

3.2 Interpretations and Resolution of issues between TCCA and EASA

TCCA and EASA agree to address interpretations and resolve issues through consultation or any other mutually agreed-upon means. Every effort shall be made to resolve the issues at the lowest possible level.

Issues that cannot be satisfactorily resolved between the TCCA Director of Standards and EASA Approvals and Standardisation Director on an ad hoc basis shall be added to the agenda for the next formal Joint Sectorial Committee on Maintenance (JSCM) meeting for further consideration.

Issues that cannot be resolved by the JSCM must be forwarded to the Joint Committee for resolution (the Joint Committee is a joint executive level group responsible for effective functioning of the Agreement).

4. Joint Sectorial Committee on Maintenance (JSCM)

4.1 The JSCM, under the leadership of the TCCA's Director of Standards and EASA's Approvals and Standardisation Director shall meet at least annually to ensure the effective functioning and implementation of Annex B to the Agreement by reviewing the progress on implementation issues and propose changes to this MAG when required. Meeting attendees should include the offices responsible for the technical coordination of this guidance and additional officials of TCCA, EASA, and the NAAs> as needed to address the meeting agenda items. At the discretion of the joint leadership, staff and representatives of other appropriate organisations may be invited to participate.

4.2 Meeting attendees should include the offices responsible for the technical coordination of this guidance and additional officials of TCCA, EASA, and the NAAs> as needed to address the meeting agenda items. At the discretion of the joint leadership, staff and representatives of other appropriate organisations may be invited to participate.

4.3 The host is responsible for the meeting minutes and action items that are centrally tracked.

4.4 Significant audit findings, reports and recommendations resulting from standardisation and SIS activities will be submitted to the JSCM. During the JSCM, each part shall present its intention for the next 12 month period.

4.5 The JSMC shall report to the Joint Committee the issues resulting from differences the JSMC failed to resolve and shall ensure the implementation of any decisions reached by the Joint Committee.

4.6 The JSMC may setup a joint sectorial maintenance group in charge of the operationalization of this MAG. It should include the appropriate representatives from TCCA and EASA.

5. Revisions

The JSCM shall review this guidance as necessary. These revisions become effective upon approval by the JSCM and shall be implemented, as applicable, within 90 days after the change has been published, unless otherwise specified.

II Cooperation in Quality Assurance and Standardisation Activities

General

In order to ensure the effective functioning and implementation of Annex B to the Agreement, continued understanding and compatibility of each other's maintenance systems should be promoted by TCCA and EASA.

To this end, TCCA and EASA shall consult and share information on quality assurance and standardization activities and promote the participation in each other's inspections and audits.

These activities may include sampling inspections at each other's approved maintenance organizations to ensure the Competent Authority is applying the procedures set forth in this MAG. TCCA and EASA may decide to conduct these visits on a scheduled or unscheduled basis.

1. Implementation of the EU-EASA Standardisation in EU Member States.

1.1 Access to Reports

The EASA Approvals and Standardisation Directorate shall, upon request of TCCA, provide reports to the TCCA to record the fact that the Standardisation Inspection Team visits are being conducted and show the status of achieved maintenance standards of the NAAs>.

1.2 TCCA Involvement as Observers

TCCA Technical Agents have the right to participate as an observer in the Standardisation Inspection Team visit schedule. The annual schedule is going to be raised as required by Regulation ( EC>) No. 628/2013. Ad hoc inspections may also be called at short notice. The TCCA role is passive and as part of the Inspection Team the TCCA observer shall follow the appropriate working procedures.

1.3 Conduct of Inspections

1.3.1 The TCCA contact point will be provided with the EASA Standardisation Inspection Visit schedule of visits raised annually and as amended. EASA Approval and Standardisation Directorate publish the guidance for team member qualification and the inspection procedures applicable to a team carrying out a standardisation inspection of an NAA.

1.3.2 In order to assist EASA in planning and managing the standardisation inspection visit schedule and teams, TCCA shall notify the EASA contact in writing two months in advance indicating which visits TCCA representatives wish to attend as observers.

1.4 EASA Verification of Annex B Specific Regulatory Requirements

1.4.1 EASA monitors the NAAs of the Member States to ensure compliance with the terms of the Agreement namely the Specific Regulatory Requirements contained in Appendix B1 to Annex B. The audit schedule may not be synchronized with the EASA standardisation inspection schedule. Expected Visit frequency is normally once every 2 years.

1.4.2 During EASA verification of Annex B Specific Regulatory Requirements of Member State NAAs> the form / report contained in Appendix 5 shall be used by EASA.

1.4.3 The number of files to be sampled at the visited NAA should be proportional and statistically representative in relation to the number of AMOs holding a CAR> 573 supplement approval in the EU Member State.

2. EASA and Sampling Inspection System in Canada (SIS)

The EASA directorate responsible for standardisation should establish a sampling visit schedule to check that the Agreement is being implemented in Canada in accordance with its terms.

2.1 Objectives

To monitor TCCA's application of Annex B to the Agreement. Ensuring that the Annex is applied in a consistent manner such that any organisation approved by TCCA in accordance with the provisions of the Agreement meets a standard equivalent to that required of an EASA Part-145 organisation.

To assist TCCA and the CAR> 573 Approved Maintenance Organizations (AMO) holding an EASA Part 145 Approval in understanding their obligations under the terms of the Agreement on Aviation Safety between the European Union and Canada.

2.2 Mode of Operation

EASA SIS Teams need to visit selected TCCA Regional Offices and applicable Canadian AMOs on a regular basis to satisfy the Section A Part II paragraph 2.1 objectives.

When the EASASIS Team perceives compliance problems with the Agreement, this guidance or the application of maintenance standards, such problems are to be reported on the applicable EASA Visit Report to be presented to TCCA at the conclusion of the visit.

During the course of the visit, the SIS Team may have cause to raise findings in accordance with the following:

  1. Non-compliance findings with regards to Annex B Specific Regulatory Requirements
    In this case the EASA Approvals and Standardisation Directorate should review the EASA Visit Reports and request TCCA to take the appropriate remedial actions in a timely manner. Findings can be raised at both the TCCA Regional Office and / or visited AMO.
  2. Observations
    In this case they must be communicated to the TCCA Standard Branch during the visit.  TCCA Standard Branch must ensure the necessary follow up actions are taken by the applicable TCCA Regional Office and / or AMO.

2.3 EASA SIS Team Composition

Each SIS Team should consist of two experienced maintenance surveyors, and can be selected from EASA staff with additional staff from NAAs when there is a shortage of experienced maintenance surveyors from EASA. Each team may include a third maintenance surveyor undergoing team familiarisation.

The personnel assigned by the TCCA Standard Branch shall accompany the SIS Team during the visit to ensure that no misunderstandings arise in respect of perceived standards and interpretation of maintenance regulations. The principal maintenance inspector (PMI) responsible for the particular organisation visited should join the team for that visit in order to facilitate the on-site visit and provide background information about the organization visited, as required.

2.4 EASA SIS Team Visit Program

EASA SIS Teams will visit TCCA Regional Offices and Canadian AMOs holding an EASA Part 145 Approval at a frequency to ensure that standards are being achieved and therefore the frequency may vary in light of experience. The EASA directorate responsible for standardisation should determine a visit schedule and provide it to TCCA. The final dates of a specific visit should be provided to TCCA Standard Branch at least 2 months in advance. TCCA is expected to make every effort to both receive and cooperate with the team.

2.5 The Selection of TCCA Regional Offices (RO) to be visited

The directorate responsible for standardisation will determine the SIS visit schedule using objective criteria and risk analysis. The following list is not exhaustive but may illustrate the main criteria used to select a region / Regional Office to visit.

  1. ROs that have large concentration of TCCA approved maintenance organisations may be used as an indication of business carried out in that area and a selection of approvals used to give a sample of that RO.
  2. Where EASA has received a number of reports of non-compliance in relation to organisations from a RO, this could indicate a problem and need for a visit.
  3. Previous EASA sampling inspections reports that indicate a particular RO may be of concern to EASA.
  4. The scope of individual approvals may be used to carry out a risk analysis and indicate where safety could be most at risk.

In addition a review of occurrences reported to EASA may be used as an indicator of potential problem areas. Occurrence reports may be drawn from the following areas and used to make a selection:

  • EU Member States NAAs.
  • Operators within the EU.
  • Approved and unapproved organisations within the EC.
  • Approved organisations within Canada

2.6 EASA SIS Procedures

SIS Teams normally visit Canada for one week. The EASA Manager responsible for Standardisation must liaise with TCCA national and regional coordinators to organize the visit schedule. TCCA will make every effort to cooperate with the SIS team.

At the start and end of each visit TCCA shall be briefed regarding the visit.

The SIS Team should complete an EASA Visit Report ROEASA Visit Report AMO (Section A Appendix 4) in respect of each organisation visited. TCCA National or Regional Coordinator, as applicable, should also sign the EASA Visit Report ROTCCA National or Regional Coordinator only means that the findings have been seen.

The SIS Team may have cause with some organisations to raise non-compliance Level 1 findings as defined by EASA Part-145 Section B. In this case, use the EASA Visit Report AMO to record the finding(s). The TCCA Regional Office must carry out the necessary follow up actions.

After each visit, the International Standardisation Coordinator must debrief the EASA Manager responsible for Standardisation.

2.7 Resolution of SIS Team Findings

2.7.1 The EASA Approvals and Standardisation Directorate should review the EASA Visit Report ROTCCA to take the appropriate remedial actions in a timely manner.

2.7.2 The TCCA Regional Office must take action on all the EASA Visit Report AMO non-compliance findings raised following the visit. Action should be taken directly with the affected organisation. This may involve removing the organisation from the EASA list. EASA Approvals and Standardisation Directorate must be kept informed of the actions taken by TCCA.

2.7.3 Review general observations contained in EASA Visit Report with TCCA to consider possible corrective measures to ensure standards compatible with EASA Part-145. Follow-up will be accomplished by TCCA and reported to EASA for closure.

3. Surveillance Activities within TCCA

3.1 Access to Reports

The TCCA Standard Branch shall, upon request of EASA, provide reports related to surveillance activities to EASA.

3.2 EASA Involvement as Observers

EASA Technical Agents have the right to participate as an observer in the Surveillance activities conducted by TCCA. EASA shall notify the TCCA Standard Branch in writing two month in advance indicating which activities EASA representatives wish to attend as observers.

3.3 Conduct of Inspections.

3.3.1 The EASA contact point will be provided with the TCCA surveillance plan raised annually.

3.3.2 In order to assist TCCA in planning and managing the surveillance plan and teams, EASA shall notify TCCA contact in writing two months in advance indicating which visits EASA representatives wish to attend as observers.

3.4 TCCA Verification of Annex B Specific Regulatory Requirements

3.4.1 TCCA monitors the Regional offices to ensure compliance with the terms of the Agreement namely the Specific Regulatory Requirements contained in Appendix B1 to Annex B. The audit schedule may not be synchronized with the TCCA inspection schedule. Expected Visit frequency is normally once every 2 years.

3.4.2 During TCCA verification of Annex B Specific Regulatory Requirements of the Regional Offices the form / report contained in Appendix 3 shall be used by TCCA.

3.4.3 The number of files to be sampled at the visited TCCA Regional Office should be proportional and statistically representative in relation to the number of AMOs holding an EASA supplement approval letter region.

4. TCCA and Sampling Inspection System in EU (SIS)

The TCCA Standards Branch should establish a sampling visit schedule to check that the Agreement is being implemented in the European Union in accordance with its terms.

4.1 Objectives

To monitor EASA and NAAs application of Annex B to the Agreement, ensuring that the Annex is applied in a consistent manner such that any organisation approved by NAAs in accordance with the provisions of the Agreement meets a standard equivalent to that required of a CAR 573 organisation.

To assist EASA, NAAs  and Part-145 Approved Maintenance Organizations (AMO) holding CAR 573 Approval in understanding their obligations under the terms of the Agreement on Aviation Safety between the European Union and Canada.

4.2 Mode of Operation

TCCA SIS Teams need to visit selected NAAs and applicable Part-145 AMOs on a regular basis to satisfy the Section A Part II paragraph 4.1 objectives.

When the TCCA SIS Team perceives compliance problems with the Agreement, this guidance or the application of maintenance standards, such problems are to be reported on the applicable TCCA Visit Report to be presented to EASA at the conclusion of the visit.

During the course of the visit, the SIS Team may have cause to raise findings in accordance with the following:

  1. Non-compliance findings with regards to Annex B Specific Regulatory Requirements
    In this case the TCCA HQ should review the TCCA Visit Reports and request EASA/NAA to take the appropriate remedial actions in a timely manner. Findings can be raised at both the EASA/NAA or visited AMO.
  2. Observations
    In this case they must be communicated to the EASA Standardisation Directorate during the visit. The EASA Standardisation Directorate must ensure the necessary follow up actions are taken by the applicable NAA and /or AMO.

4.3 TCCA SIS Team Composition

Each SIS Team should consist of two Civil Aviation Safety Inspectors, and can be selected from TCCA Standards Branch staff. Each team may include a third Civil Aviation Safety Inspector undergoing team familiarisation.

The personnel assigned by the EASA Standardisation shall accompany the SIS Team during the visit to ensure that no misunderstandings arise in respect of perceived standards and interpretation of maintenance regulations. The NAA responsible surveyor for the particular organisation visited should join the team for that visit in order to facilitate the on-site visit and provide background information about the organization visited, as required.

4.4 TCCA SIS Team Visit Program

TCCA SIS Teams will visit NAAs and Part-145 AMOs holding a CAR 573 Approval at a frequency to ensure that standards are being achieved and therefore the frequency may vary in light of experience. The TCCA Standards Branch should determine a visit schedule and provide it to EASA Standardisation. The final dates of a specific visit should be provided to EASA Standardisation at least 2 months in advance. EASA and applicable NAA are expected to make every effort to both receive and cooperate with the team.

4.5 The Selection of NAA's to be visited

The TCCA Standards Branch will determine the SIS visit schedule using objective criteria and risk analysis. The following list is not exhaustive but may illustrate the main criteria used to select an EU Member State and NAA office to visit.

  1. NAA's that have large concentrations of EASA approved maintenance organisations may be used as an indication of business carried out in that area and a selection of approvals used to give a sample of that NAA.
  2. Where TCCA has received a number of reports of non-compliance in relation to organisations from an NAA, this could indicate a problem and need for a visit.
  3. Previous TCCA sampling inspections reports that indicate a particular NAA may be of concern to TCCA.
  4. The scope of individual approvals may be used to carry out a risk analysis and indicate where safety could be most at risk.
    • EU Member States NAAs.
    • Operators within the EU.
    • Approved and unapproved organisations within the EC.
    • Approved organisations within Canada.

4.6 TCCA SIS Procedures

SIS Teams normally visit Europe for one week. The TCCA Manager responsible for Standardisation must liaise with EASA and the respective NAA's. EASA and the NAA's will make every effort to cooperate with the SIS team.

At the start and end of each visit, the EASA and NAA('s) shall be briefed regarding the visit.

The SIS Team should complete a TCCA Visit Report NAA (Section A Appendix 5) in respect of each NAA visited and an TCCA Visit Report AMO (Section A Appendix 6) in respect of each organisation visited. The NAA, as applicable, should also sign the TCCA Visit Report NAA to indicate that the report has been seen, adding any comment he/she wishes against each finding, and if necessary, disagreement with the non-compliance finding(s) and / or observations. Signature by the NAA only means that the findings have been seen.

The SIS Team may have cause with some organisations to raise non-compliance Level 1 findings as defined by TCCA Section C. In this case, use the TCCA Visit Report AMO to record the finding(s). The NAA must carry out the necessary follow up actions.

After each visit, the SIS Team must debrief the TCCA Manager responsible for Standardisation.

4.7 Resolution of SIS Team Findings

4.7.1 The TCCA Standards Branch should review the TCCA Visit Report NAA and request EASA to take the appropriate remedial actions in a timely manner.

4.7.2 The NAA must take action on all the TCCA Visit Report AMO non-compliance findings Level 1 raised following the visit. Action should be taken directly with the affected organisation. This may involve removing the organisation from the TCCA list. TCCA Standards Branch must be kept informed of the actions taken by EASA and respective NAA.

4.7.3 Review all observations contained in TCCA Visit Reports with EASA to consider possible corrective measures to ensure standards compatible with TCCA CAR 573. Follow up will be completed by EASA and reported to TCCA for closure.

III Definitions

Accountable Manager
The accountable manager is normally intended to mean the chief executive officer of the organization, who by virtue of position has overall [including in particular, financial] responsibility for running the organization. When the accountable manager is not the chief executive officer, he must have direct access to the chief executive officer and have a sufficiency of maintenance funding allocation. Within a TCCA Approved Maintenance Organization this individual is also referred as the Accountable Executive.
Approved Maintenance Organisation (AMO)
Means a natural person, a legal person or part of legal person entitled to maintain any aircraft and / or component for which it is approved. For the purpose of this document Approved Maintenance Organisation (AMO) and Repair Station are synonymous.
Aircraft
Any machine that can derive support in the atmosphere from the reactions of the air other than reactions of the air against the earth's surface.
Airworthiness Approval
A finding that the design or change to a design of a civil aeronautical product meets standards established by the applicable legislation in force in either Party or that a product conforms to a design that has been found to meet those standards and is in a condition for safe operation.
Civil Aeronautical Product
Any civil aircraft, aircraft engine, or aircraft propeller, or sub-assembly, appliance, part, or component installed or to be installed thereon.
Competent Authority
A government agency or entity that is designated as a Competent Authority by a Party for the purpose of this Agreement, that exercises a legal right to assess conformity of, to monitor and to control the use or sale of Civil Aeronautical Products or services within a Party's jurisdiction and that may take enforcement action to ensure that such products or services marketed within that Party's jurisdiction comply with applicable legal requirements.
Note: In this MAG, EU Member State Competent Authority is referred as NAA, the acronym used within EU to designate the National Aviation Authorities.
Component
Any aircraft engine, aircraft propeller, part or appliance.
Large Aircraft
An aircraft classified as an aeroplane with a maximum take-off mass of more than 5700 Kg, or a multi-engine helicopter
Line Station
Accepted at locations that are identified in the relevant Approval/Manual and are subject to the oversight of a competent authority. Line stations located in each other's territory are not accepted under the Agreement i.e. you cannot exercise the privileges received under the Agreement in the territory of the other party.
Line maintenance
Line Maintenance should be understood as any maintenance that is carried out before flight to ensure that the aircraft is fit for the intended flight.
  1. Line Maintenance may include:
    • Trouble shooting.
    • Defect rectification.
    • Component replacement with use of external test equipment if required. Component replacement may include components such as engines and propellers.
    • Scheduled maintenance and/or checks including visual inspections that will detect obvious unsatisfactory conditions/discrepancies but do not require extensive in depth inspection. It may also include internal structure, systems and power plant items which are visible through quick opening access panels/doors.
      1. Minor repairs and modifications which do not require extensive disassembly and can be accomplished by simple means.
      2. For temporary or occasional cases (AD's, SB's) the Quality Manager may accept base maintenance tasks to be performed by a line maintenance organisation provided all requirements are fulfilled as defined by the competent authority.
      3. Maintenance tasks falling outside these criteria are considered to be Base Maintenance.
      4. Aircraft maintained in accordance with 'progressive' type programmes should be individually assessed in relation to this paragraph. In principle, the decision to allow some 'progressive' checks to be carried out should be determined by the assessment that all tasks within the particular check can be carried out safely to the required standards at the designated line maintenance station.
2. Where the organisation uses facilities both inside and outside the Member State such as satellite facilities, sub-contractors, line stations etc., such facilities may be included in the approval without being identified on the approval certificate subject to the maintenance organisation exposition identifying the facilities and containing procedures to control such facilities and the competent authority being satisfied that they form an integral part of the approved maintenance organisation.
Maintenance
The performance of inspection, overhaul, repair, preservation, or the replacement of parts, appliances, or components with the exception of pre-flight inspection of a Civil Aeronautical Product to assure the continued airworthiness of that product; and includes the embodiment of Modifications; but does not include the design of Repairs and Modifications.
Modification
A change affecting the construction, configuration, performance, environmental characteristics, or operating limitations of the affected civil aeronautical product.
Monitoring
Periodic surveillance by a Competent Authority to determine continuing compliance with the appropriate applicable standards.
NAA
See Competent Authority
Parties
Collectively reference to European Union and Canada.
Party
For the purpose of the Agreement means either European Union or Canada
Procedure for Maintenance
Annex B of the Agreement on Civil Aviation Safety between the European Community and Canada.
Repair Station
Approved Maintenance Organisation.
Technical Agent
For Canada, Transport Canada Civil Aviation and for European Union, the European Aviation Safety Agency.

IV Specific Regulatory Requirements

General

Pursuant to this Agreement, the recognition by one Party of a maintenance organisation under the jurisdiction of the other Party shall be based upon the maintenance organisation incorporating into its maintenance manual, a supplement that addresses the additional requirements stated herein.

The manual shall contain a statement of commitment signed by the current Accountable Manager (Executive) confirming that the organisation will comply with the manual and the supplement, and shall, at a minimum, include the information specified in the appropriate annex to this document.

The supplement shall be produced in English language and shall be approved by the authority having primary jurisdiction over the maintenance organization, on behalf of the other party.

V Appendices

Appendix 1: EASA and TCCA contacts

The designated offices for the technical implementation of this MAG are:

  • For TCCA:

  • Transport Canada Civil Aviation

  • Operational Airworthiness

  • Standards Branch

  • Tower C, Place de Ville

  • 330 Sparks Street, 4th Floor

  • Ottawa, ON, Canada K1A 0N8

  • e-mail: TCCA-EASA@tc.gc.ca

  • For EASA:

  • Standardisation Department

  • International Standardisation EASA

  • D-50679 Koeln

  • D-50679 Koeln
    Ottoplatz 1
    Germany

  • e-mail: luis.pires@easa.europa.eu

Appendix 2: Technical contacts of Aviation Authorities:

EASA:
www.easa.europa.eu
E-mail: foreign145@easa.europa.eu

TCCA:
http://www.tc.gc.ca/CivilAviation/menu.htm
E-mail: EASA-TCCA@tc.gc.ca

Appendix 3: EASA Visit Report TCCA Regional Office (RO) (SIS Form 10 CAN)

EASA VISIT REPORT TCCA Regional Office RO)

TCCA RO

REGION:

VISIT DATE:

Maintenance Annex Guidance (MAG) The Agreed upon procedures the TCCA, EASA, and NAA must follow to comply with the Agreement.

Compliance Check List-General Issues

( N/R ) = applicable but not reviewed; ( N/A ) not applicable; ( þ ) = In compliance;
( xy ) = if not in compliance, put consecutive numbering in the box and make finding or comment in relevant section .

Review TCCA ROAMO files to verify:

1. Records of findings and corrective action meet TCCA requirements.

2. Records are retained for a 3 year period.

3. Records show corrective actions have been made in accordance with agreed timeframes.

4. Proper enforcement has been taken in accordance with TCCA requirements.

Review TCCA Inspector Training records: (review several Inspectors records)

5. Have the inspectors completed the mandatory TCCA training program?

6. Has the TCCA made the MAG guidance material available to the inspectors?

7. Interview inspectors to determine knowledge and experience in using the current guidance material.

Frequency of TCCA Audits: (Review TCCA Audit schedule)

8. Does the schedule ensure each location has received TCCA surveillance within the two-year time frame specified in TCCA guidance?

9. Does the schedule accurately reflect the TCCA inspector's work load?

10. Is the schedule followed?

Compliance Checklist with MAG Section B—Initial

11. Does the TCCA office receive and review an Initial application for completeness and correctness and retain this record on file?

12. Does the TCCA office provide an applicant with the guidance material and form 17?

13. Does the TCCA office review the Supplement IAW MAG Section B Appendix 1 and does the supplement contain:

  1. List of a line stations and show that the Quality System covers the line station's authorisation?
  2. The organisation holds appropriate ratings and authorisation for the line station?
  3. Does the TCCA office retain a copy of the supplement?

14. Has the TCCA office carried out surveillance on the AMO and any line stations for compliance with CAR 571 and 573 and the Supplement conditions within the time specified in MAG? Is this surveillance recorded and findings managed in accordance with the applicable oversight program?

15. Has the TCCA regional office forwarded the Form 17 to TCCA HQ as required?

16. Has the TCCA office issued a letter to the AMO stating that the supplement is approved? This letter shall also specify the EASA approval number and the scope of work that may be performed?

17. Has the TCCA office added the fact that the AMO is EASA-approved and added the additional surveillance requirements to its oversight surveillance system and is the AMO profile correct (web list)?

Compliance Checklist with MAG Section B—Continuation

18. Does the TCCA office receive and review a continuation application for completeness and correctness and retain this record on file?

19. Has the TCCA satisfied itself that the supplement is still in compliance?

20. Has the TCCA carried out the oversight surveillance requirements including any line stations during the previous 2 year period and was the AMO in compliance with CAR 573 and the EASA supplement conditions? Is this surveillance recorded and any findings tracked and closed?

21 Has the TCCA forwarded the Form 17 as required?

22. Did the TCCA have reason to advise the EASA of any serious non- compliance?

23. Does the TCCA have the most recent continuation documentation on file?

24. Has the TCCA added the fact that the AMO has continued its EASA approval to the file and retained the additional surveillance requirements of their oversight surveillance system, and does the AMO profile show the correct continuation date?

Compliance Checklist with MAG Section B—Amendment to Approved Document(s).

25. Where the facility accountable manager or company name has changed is this reflected in the supplement?

26. Has the TCCA carried out any audit required by the amendment? Is this audit recorded and any findings tracked and closed?

27. Has the TCCA the most recent documentation i.e. Supplement on file?

28. Has the TCCA added the fact that the AMO has amended its EASA approval to the file?

29. Has the TCCA carried out enforcement procedures, and has the TCCA advised EASA of any enforcement that may impact the EASA approval?

Approved Maintenance Organisations Visited
(include a completed EASA visit report AMO for each organisation)

Name

EASA /TCCA approval number

 

1.

2.

3.

4.

Note: The number of organisations visited will be determined by the applicable SIS Team.

Findings Raised Against the TCCA office (non-compliance with MAG Section B)

Reference

1.

2.

3.

4.

5.

Comments 

Signatures

Date of Signatures:

SIS TEAM (EASA/NAA)

TCCA Coordinator

Name:

Name:

Signature:

Signature:

Name:

Signature:

 

NOTE: Signature by TCCA coordinators only means they have read the report. It does not constitute agreement, with findings and comments raised in this report

Appendix 4: EASA Visit Report AMO (SIS Form 8 CAN)

EASA Visit Report AMO ( APPROVED MAINTENANCE ORGANISATION)

General Information

NAME OF ORGANISATION: DETAILS

AMO/REPAIR STATION NO.:  EASA
TCCA

VISIT DATE:

STATUS AND REFERENCE OF ORGANISATION MPM and Supplement:

SENIOR PERSON(S) SEEN (NAMES & POSITIONS):
TCCA inspector:

SIZE OF ORGANISATION AND DESCRIPTION OF ACTIVITIES:

DEPARTMENTS/SYSTEMS/ACTIVITIES SEEN:

Compliance with Specific Regulatory Requirements and MAG

( N/R ) = applicable but not reviewed; ( N/A ) not applicable; ( þ ) = In compliance;
( x ) = if not in compliance, put consecutive numbering in the box and make finding in relevant section.

1. Repair Station Holds valid CAR 573 approval.

2. The EASA Part-145 certifications do not exceed the scope and rating of the CAR 573 approval.

3. EASA and TCCA are allowed access to Repair Station to inspect for continued compliance with CAR 573 and Specific Regulatory Requirements.

4. The AMO cooperates with any regulatory investigation.

5. AMO accepts that investigation and certificate action may be taken.

The supplement to the AMO Manual needs to include the following elements:
(Verify that the AMO is applying the procedures correctly.)

6. Statement of Accountable Manager.

7. Detailed procedures for the operation of an independent quality monitoring system including oversight of all multiple facilities and line stations.

8. Procedures for the release or approval for return to service that meet the requirements of EASA Part-145.A.50 for aircraft and the use of the Canadian Form One for aircraft components, and any other information required by the owner or operator as appropriate.

9. For airframe/aircraft rated facilities, procedures to ensure that the certificate of airworthiness and the Airworthiness Review certificate are valid prior to the issue of a release to service document.

10. Procedures to ensure that repairs and modifications as defined by EASA requirements are accomplished in accordance with data approved by EASA.

11. Procedures for reporting un-airworthy conditions as required by EASA Part 145.A.60 on civil aeronautical products to the EASA, aircraft design organisation, and the customer or operator.

12. Procedures to ensure completeness of, and compliance with, the customer or operator work order or contract including notified EASA airworthiness directives and other notified mandatory instructions.

Findings Debriefed to the Organisation; Findings Raised Formally by EASA

Non-compliance with specific regulatory requirements/MAG

Reference to specific regulatory requirements/MAG

Findings to be raised with the equivalent Part 145 paragraph

Reference to Part 145

Date of Signatures:

SIS TEAM ( EASA/NAA)

Coordinator TCCA

Name:

Name:

Signature:

Signature:

Name:

Signature:

NOTE:  Signature by TCCA coordinators only means they have read the report. It does not constitute agreement with findings and comments raised in this report

Appendix 5: TCCA Visit Report Member State NAA (SIS Form 10 EU)

TCCA VISIT REPORT Member State NAA

NAA IDENTIFIER:

Office Visited:

VISIT DATE:

Maintenance Annex Guidance (MAG) The Agreed upon procedures the TCCA, EASA, and NAA must follow to comply with the Agreement.

Compliance Check List-General Issues*

*
( N/R ) = applicable but not reviewed; ( N/A ) not applicable; ( þ ) = In compliance;
( xy ) = if not in compliance, put consecutive numbering in the box and make finding or comment in relevant section.

Review NAA Office Maintenance Organizations files to verify:

1. Records of findings and corrective action meet EASA requirements.

2. Records are retained for a 3 year period.

3. Records show corrective actions have been made in accordance with agreed timeframes.

4. Proper enforcement has been taken in accordance with EASA requirements.

Review NAA Inspector Training records: (review several Inspectors records)

5. Have the inspectors completed the mandatory training program?

6. Has the NAA made the MAG guidance material available to the inspectors?

7. Interview inspectors to determine knowledge and experience in using the current guidance material.

Frequency of NAA Audits: (Review NAA Audit schedule)

8. Does the schedule ensure each location has an NAA audit within the two‑year time frame specified in EASA guidance?

9. Does the schedule accurately reflect the NAA inspector's work load?

10. Is the schedule followed?

Compliance Checklist with MAG Section C—Initial

11. Does the NAA office receive and review an Initial application for completeness and correctness and retain this record on file?

12. Does the NAA office provide an applicant with the guidance material and TCCA form 24-0093?

13. Does the NAA office review the Supplement IAW MAG Section B Appendix 1 and does the supplement contain:

  1. a. List of a line stations and show that the Quality System covers the line station's authorisation?
  2. b. The organisation holds appropriate ratings and authorisation for the line station?
  3. c. Does the NAA office retain a copy of the supplement?
  4. 14. Has the NAA office carried out an audit on the AMO and any line stations for compliance with EASA Part 145 and the Supplement conditions within the time specified in MAG? Is this audit recorded and any findings tracked and closed?

    15. Has the NAA office forwarded the TCCA Form 24-0093 to TCCA HQ as required?

    16. Has the NAA office issued a letter to the AMO stating that the supplement is approved? This letter shall also specify the TCCA approval number and the scope of work that may be performed?

    17. Has the NAA office added the fact that the AMO is TCCA‑approved and added the additional audit requirements to its oversight audits system?

    Compliance Checklist with MAG Section C—Continuation

    18. Does the NAA office receive and review a continuation application for completeness and correctness and retain this record on file?

    19. Has the NAA satisfied itself that the supplement is still in compliance?

    20. Has the NAA carried out the oversight audit requirements including any line stations during the previous 2 year period and was the AMO in compliance with EASA Part 145 and the TCCA supplement conditions? Is this audit recorded and any findings tracked and closed?

    21. Has the NAA forwarded the TCCA Form 24-0093 as required?

    22. Did the NAA have reason to advise the EASA of any serious non- compliance?

    23. Does the NAA have the most recent continuation documentation on file?

    24. Has the NAA added the fact that the AMO has continued its TCCA approval to the file and retained the additional audit requirements of their oversight audits system, and does the AMO profile show the correct continuation date?

    Compliance Checklist with MAG Section C — Amendment to Approved Document(s).

    25. Where the facility accountable manager or company name has changed is this reflected in the supplement?

    26. Has the NAA carried out any audit required by the amendment? Is this audit recorded and any findings tracked and closed?

    27. Has the NAA the most recent documentation i.e. Canadian Supplement on file?

    28. Has the NAA added the fact that the AMO has amended its TCCA approval to the file?

    29. Has the NAA carried out enforcement procedures, and has the NAA advised EASA of any enforcement that may impact the TCCA approval?

    Approved Maintenance Organisations Visited by TCCA
    (include a completed TCCA visit report AMO for each organisation)

    or

    NAA files reviewed by EASA during standardization visit

    Verification of  specific regulatory requirments

    Name

    EASA /TCCA approval number

    1.

    2.

    3.

    4.

    The number of organisations visited will be determined by the applicable SIS Team.

    Findings Raised Against the NAA office (non-compliance with MAG Section C)

    Reference 

    1.

    2.

    3.

    4.

    Comments

    Signatures

    Date of Signatures:

    TCCA SIS TEAM  Lead

    EASA Representative

    Name:

    Name:

    Signature:

    Signature:

    NAA Representative

    Name:

    Signature:

    NOTE: Signature by EASA and NAA representatives only means they have read the report. It does not constitute agreement, with findings and comments raised in this report

    Appendix 6: TCCA DEPARTMENTS/SYSTEMS/ACTIVITIES SEEN:

    Compliance with Specific Regulatory Requirements and MAG

    TCCA Visit Report AMO - (EASA PART-145 APPROVED MAINTENANCE ORGANIZATION)

    General Information

    NAME OF ORGANIZATION: DETAILS

    AMO/REPAIR STATION NO:  EASA TCCA

    VISIT DATE:

    STATUS AND REFERENCE OF MAINTENANCE ORGANISATION EXPOSITION/SUPPLEMENT:

    SENIOR PERSON(S) SEEN (NAMES & POSITIONS):

    EASA Representative:

    NAA HQ Representative:

    SIZE OF ORGANIZSATION AND DESCRIPTION OF ACTIVITIES:

    DEPARTMENTS/SYSTEMS/ACTIVITIES SEEN:

    Compliance with Specific Regulatory Requirements and MAG

    ( N/R ) = applicable but not reviewed; ( N/A ) not applicable; ( þ ) = In compliance;
    ( x ) = if not in compliance, put consecutive numbering in the box and make finding in relevant section.

    1. Repair Station Holds valid Part 145 approval.

    2. The CAR 573 scope of approval does not exceed the scope and rating of the Part 145 approval.

    3. EASA and TCCA are allowed access to Repair Station to inspect for continued compliance with EASA Part-145 and Specific Regulatory Requirements.

    4. The AMO cooperates with any regulatory investigation.

    5. AMO accepts that investigation and certificate action may be taken.

    The supplement to the AMO Manual needs to include the following elements:
    (Verify that the AMO is applying the procedures correctly.)

    6. Statement of Accountable Manager.

    7. Detailed procedures for the operation of an independent quality monitoring system including oversight of all multiple facilities and line stations.

    8. Procedures for the release or approval for return to service that meet the requirements of CAR 571 for aircraft and the use of the EASA Form 1 for aircraft components, and any other information required by the owner or operator as appropriate.

    9. N/A

    10. Procedures to ensure that repairs and modifications as defined by TCCA requirements are accomplished in accordance with data approved by TCCA

    11. Procedures for reporting un-airworthy conditions as required by TCCA on civil aeronautical products to the TCCA, and the customer or operator.

    12. Procedures to ensure completeness of, and compliance with, the customer or operator work order or contract including notified TCCA airworthiness directives and other notified mandatory instructions.

    Findings Debriefed to the Organization; Findings Raised Formally by TCCA

    Non-compliance with specific regulatory requirements/MAG

    Reference to MAG
     /Special Condition

    Findings to be raised with the equivalent CAR 573 paragraph

    Reference to CAR 573

    Signatures

    Date of Signatures:

    TCCA SIS TEAM Leader

    EASA Representative

    Name:

    Name:

    Signature:

    Signature:

     

    NAA Representative

    Name:

    Signature:

    NOTE:     Signature by EASA and NAA representatives only means they have read the report. It does not constitute agreement with findings and comments raised in this report

    Section B - Section C

     

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