Airworthiness Manual Advisory (AMA)

ANNEX 1 - SAMPLE PRODUCT CONTROL SYSTEM MANUAL

E.F. LOR AVIATION SUPPLIES LIMITED
3033 Ramyak Street
DRANEM, British Columbia
U2R 4B2
Telephone:  (321)  987-6543      
Telex:  465-789 LOR RAM

Product Control System Manual

Record of Amendments

  1. General
  2. Product Control
  3. Product Control System Procedures
  4. Authorized Signatories
  5. Distribution List
  6. Appendices
RECORD OF AMENDMENTS
No. Date of Amendment Date Entered Entered by
       
       
       
       
       
       
       
       
       

1.0 General

COMPANY CERTIFICATION

I hereby certify that the contents of this product control system manual ac-curately and adequately describe the system in use within our organization for the provisions of a product control system to meet the applicable DOT require-ments set forth in Chapter 563, Subchapter A of the Airworthiness Manual.

_____________________________                   _______________
               Manager                                                   Date: 

________________________                       ________________
             (E.F. LOR)                                              Date:
              President

DEPARTMENT OF TRANSPORT (DOT) APPROVAL

The product control system described in this manual has been evaluated and meets the requirements set forth in Chapter 563, Subchapter A, Section 563-105 of the Airworthiness Manual for the distribution of aeronautical products.   

__________________________                             ______________
          Regional Manager                                               Date: 
          Airworthiness DOT

DOT Distributor Approval Certificate Number Allotted:  ______________________

AMENDMENT CERTIFICATION

Amendment number:_________

I hereby certify that this manual has been reviewed and amended as follows to reflect the current product control system:

Sections and pages affectect:_______________________________________________________

___________________      _______________
         Manager                           Date   

Evaluated by:___________________________

___________________________                   ___________
Regional Manager                                              Date      
Airworthiness DOT

Entered in the Manual:

_______________             ______________________
        Date                                  Signature               

TABLE OF CONTENTS

SECTION TITLE PAGE
  Record of Amendments i
1 GENERAL  
 
  • LORSUP Certification Statement and DOT Approval
1
 
  • Amendment Certification
2
 
  • Table of Contents
3
 
  • Foreword
4
 
  • Amendment Information
5
2 PRODUCT CONTROL
 
  • Responsibilities  
6
3 PRODUCT CONTROL SYSTEM PROCEDURES 7
4 AUTHORIZED SIGNATORIES 8
5 DISTRIBUTION LIST 8
6 APPENDICES  

FOREWORD

It is the policy of E.F. LOR Aviation Supplies Limited (herein referred to as LORSUP), to supply only those aeronautical products to our customers that can be objectively traced to acceptable certifications of conformity to approved design data.

In order to implement this policy, LORSUP has established and maintains an effective product control system which was planned and developed in conjunc-tion with all management functions within our company.

The product control system and policies contained in this manual, as well as the detailed product control procedures issued by the company shall be strictly followed by LORSUP personnel to ensure that the established integrity of aeronautical products is verified and maintained from the time of acquisi-tion until supplied to our customers.

Means are provided throughout our product control system to ensure prompt detection of discrepancies and for timely and effective corrective action in all areas affecting aeronautical product integrity.

AMENDMENT

The Manager is responsible for the periodic review, and amendment of this manual and shall ensure that it accurately describes the product control sys-tem currently in use at LORSUP.

Changes shall be accomplished by replacement of the complete page(s) affected by the change.

Each amendment shall be numbered consecutively beginning at number one for the first amendment of each issue.

The amendment number and date shall appear on each page affected, and a margin indicator shall be placed on the inside margin to indicate where changes, additions or deletions have been made since the last revision.

A copy of all amendments or re-issues to this manual shall be forwarded to the DOT Regional Manager, Airworthiness for approval prior to promulgation and distribution.

The Manager shall maintain a master distribution list to control the distribu-tion, amendment and retrieval of Product Control System Manuals.

Amendments to detailed product control procedures issued to implement the policies outlined in Paragraph 3.0 of this manual, shall be amended immedia-tely a change becomes necessary.

All recommended changes to detailed product control procedures shall be pro-cessed as required and it shall be the sole responsibility of the Manager to approve such changes and issue a covering amendment.

Revised page(s) shall be identified by an amendment number, dated, and automa-tically distributed to registered holders of the product control procedure(s) affected.

2.0 PRODUCT CONTROL RESPONSIBILITIES

2.1 LORSUP's product control organization is headed by a Manager who has total responsibility for product control.

2.2 The Manager shall oversee receiving inspection; product control sur-veillance; certifications and releases; and, records control.

His duties shall further extend to receipt; storage; preservation and     special handling; batching code system; and packaging and shipping operations.  Should corrective and or, planning improvement be neces-sary in any of the above areas it will be the Manager's responsibility as well.

2.3 The Manager shall be responsible for periodic review and examination of   the product control system.

3.0 PRODUCT CONTROL SYSTEM PROCEDURES

3.1 This section contains a brief description of the written Product Control Procedures (PCP) for the control of aeronautical products.

PCP-001  Purchasing, Receiving, Inspection
PCP-002  Product Handling and Shipping
PCP-003  Certification and Release
PCP-004  Records

3.2 Purchasing, Receiving, Inspection (PCP-001)

3.2.1 This procedure details the methods that shall be followed to ensure  that all aeronautical products purchased for subsequent supply to the aviation public, are acquired from approved sources and that they are supported by valid certification documents attesting to their confor-mity with relevant approved design data.

3.2.2 This procedure also details the procedures that shall be followed to  identify, log and inspect aeronautical products received by LORSUP.

3.2.2.1 Each incoming aeronautical product shall be identified to the descri-p-tive detail and certification documentation requirements.

3.2.2.2 All incoming aeronautical products shall be withheld from stock     pending completion of satisfactory acceptance inspection and receipt  of certification documents from the supplier.

3.3 Product Handling and Shipping (PCP-002)

3.3.1 PCP-002 establishes the controls necessary to protect aeronautical  products from damage while in the care of the distributor.  It also  ensures that aeronautical products are being packaged in accordance with generally accepted practices to protect them against deteriora-tion and damage during transit.

3.4 Certification and Release (PCP-003)

3.4.1 This PCP lists and displays copies of documents used, and the con-trols necessary to effect proper certification and release of aero-nautical products.

3.4.2 Certificate of conformity statements on LORSUP Inspection and Release Notes, A1-99 Tags and DOT Certificates of Airworthiness for Export form 24-0025, shall be signed only by an authorized inspec-tor, a DOT Airworthiness Inspector, or an Airworthiness Inspection Representa-tive as appropriate.

3.5 Records (PCP-004)

3.5.1 PCP-004 lists the records that are maintained to provide objective  evidence of conformity to airworthiness requirements from source to  distribution of aeronautical products.

3.5.2 All product control system records shall be retained by LORSUP for a minimum period of two years.

4.0 AUTHORIZED SIGNATORIES

4.1 The Manager is responsible for the selection, training, and control  of LORSUP personnel engaged in receiving inspection, certification  and release of aeronautical products.

4.2 Personnel being nominated for recognition as an Authorized Signa-tory, or recommended for approval as a Airworthiness Inspection Representative shall be selected solely on their demonstrated ability to per-form these duties and knowledge of the appropriate DOT airwor-thiness regulatory requirements.

4.3 A current list of Authorized Signatories and Airworthiness Inspec-tion Representatives shall be maintained by the Manager.

5.0 DISTRIBUTION LIST

5.1 The Manager is responsible for maintaining a master distribution list of this manual in order to facilitate positive revision and recall action.

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