Checklist for MSI 41 - Control of Suppliers

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3.8.26 Control of Suppliers: Part I

Items References Result

Certificate Holders

ENGINEERING
Does the certificate holder's facility control supplier design, including changes? QPM
   
OK
   
FDG
   
NA
QUALITY
MANAGEMENT
Has there been a high turnover rate of key quality management personnel which could have an effect on the quality assurance program? QPM
   
OK
   
FDG
   
NA
INSPECTION ACTIVITIES
Are initial and periodic evaluations of suppliers made by the certificate holder, as necessary? QPM
   
OK
   
FDG
   
NA
Does the evaluation include a review of corrective actions taken to correct deficiencies found in the system? QPM
   
OK
   
FDG
   
NA
Does the certificate holder evaluate and monitor its suppliers capability to perform required manufacturing activities? QPM
   
OK
   
FDG
   
NA
Are inspections and tests accomplished in accordance with the certificate holder's quality audit procedures, to ensure the product conforms to its type design? QPM
   
OK
   
FDG
   
NA
Does the certificate holder's inspection system provide adequate instructions, tools and data necessary, to perform and control quality audits?? QPM
   
OK
   
FDG
   
NA
Does the certificate holder establish when inspections are required at a suppliers facility? QPM
   
OK
   
FDG
   
NA
Does the certificate holder assume full responsibility for all contract activity? QPM
   
OK
   
FDG
   
NA
When deficiencies are discovered, are they recorded and monitored to prevent recurrence? QPM
   
OK
   
FDG
   
NA
Is the quality assurance program working to identify weaknesses and to correct them within the system? QPM
   
OK
   
FDG
   
NA
Is the relevant information on corrective actions submitted for Management's review? QPM
   
OK
   
FDG
   
NA
Are Internal Quality Audits carried out by personnel independent of those having a direct responsibility for performing the work? QPM
   
OK
   
FDG
   
NA
Does the evaluated facility act on supplier notifications of suspected problems with previously delivered products? QPM
   
OK
   
FDG
   
NA
Is there a system established which provides for delegation of inspection authority to suppliers?
Is the delegation system used adequately?
QPM
   
OK
   
FDG
   
NA
Is the suppliers quality performance reviewed at intervals consistent with the nature of the product and / or service? QPM
   
OK
   
FDG
   
NA
Does the inspection system comprise of predetermined inspection stages for the acceptance of purchased products on receipt or at the supplier? QPM
   
OK
   
FDG
   
NA
Does the certificate holder assist  TCCA personnel to carry out inspections and tests, on itself and its suppliers; to ascertain compliance with the CARs and conformity with design requirements of the product? QPM
   
OK
   
FDG
   
NA
Does the certificate holder have a supplier rating system? QPM
   
OK
   
FDG
   
NA
Does the certificate holder place special emphasis on the control of foreign suppliers located in nonbilateral countries, in particular those that are shipping products directly to a user operator? QPM
   
OK
   
FDG
   
NA
Does the certificate holders quality assurance program for its control of supplier(s) provide adequate control for direct shipment? QPM
   
OK
   
FDG
   
NA
Does the certificate holder list:
  1. all suppliers who perform major inspection / material review?
  2. contact person / name / title / phone number at supplier to furnish required information to appropriate TCCA personnel?
  3. where and by whom part or service will undergo inspection?
QPM
   
OK
   
FDG
   
NA

APPROVAL ACTIVITIES

Are suppliers approved by the certificate holder prior to their use? QPM
   
OK
   
FDG
   
NA
Is the quality manual of a part supplier approved by the certificate holders organization? QPM
   
OK
   
FDG
   
NA
Does the certificate holder ensure that its suppliers do not contract any work to another supplier without written consent? QPM
   
OK
   
FDG
   
NA
Does the certificate holder realize that it is responsible for all the work carried out by its suppliers and for the final certification of the product? QPM
   
OK
   
FDG
   
NA
Is training conducted to the extent necessary to provide adequate knowledge and skill levels to all applicable personnel? QPM
   
OK
   
FDG
   
NA
Where required, is update training conducted in regulatory and technical areas? QPM
   
OK
   
FDG
   
NA
Does the certificate holder accept third party surveillance of its suppliers? (ie: Society of Automotive Engineers; National Aerospace and Defense Contractors Accreditation Program; The American Society of Mechanical Engineers; or an ISO 9000 registraar accredited by a group such as the Registraar Accreditation Board) QPM
   
OK
   
FDG
   
NA
Does the certificate holder maintain adequate surveillance over its suppliers in accordance with its quality assurance program for conformity to type design? QPM
   
OK
   
FDG
   
NA

DATA CONTROL

Is buyer-furnished material controlled? QPM
   
OK
   
FDG
   
NA
Is the purchasing document clauses? QPM
   
OK
   
FDG
   
NA
Is the essential documentation for the accomplishment of all work established, maintained and controlled by the certificate holder? QPM
   
OK
   
FDG
   
NA
Does the certificate holder control electronic data entry? QPM
   
OK
   
FDG
   
NA
Are only delegated individuals allowed to change information through password entry into system? QPM
   
OK
   
FDG
   
NA
Does the certificate holder grant the suppliers data entry privileges? QPM
   
OK
   
FDG
   
NA

MATERIAL HANDLING

Does the quality system provide for the clear identification of materials and components at receipt and during all stages of storage, manufacturing, assembly, shipping and delivery? QPM
   
OK
   
FDG
   
NA
Are purchased products verified in accordance with defined procedures? QPM
   
OK
   
FDG
   
NA
Do procedures define the methods for material protection from undesirable environmental conditions, possible damage identification throughout the manufacturing cycle and storage limitations? QPM
   
OK
   
FDG
   
NA
Are secure storage facilities provided for the protection of materials pending shipment? QPM
   
OK
   
FDG
   
NA
Does the certificate holder purchasing documentation contain a complete and clear description of the material and services ordered, with adequate direction for verifying its quality? QPM
   
OK
   
FDG
   
NA
Does the certificate holder control standard and commercial parts for inclusion into the product? QPM
   
OK
   
FDG
   
NA
Are purchased shelf-life materials and products verified to ensure that specification requirements are met? QPM
   
OK
   
FDG
   
NA
Are material and parts awaiting certification segregated? QPM
   
OK
   
FDG
   
NA
Are records of receiving and inspection generated and maintained? QPM
   
OK
   
FDG
   
NA
Does quality assurance review purchase documents prior to issuance? QPM
   
OK
   
FDG
   
NA
Is raw material, including process material (such as weld rod, etc.), verified and identified? QPM
   
OK
   
FDG
   
NA
Is receiving inspection required to verify that supplier-furnished parts / service conform to the approved design data? QPM
   
OK
   
FDG
   
NA

COMMUNICATION WITH TCCA  (Transport Canada Civil Aviation)

Does the certificate holder organization make information available to TCCA regarding all delegation of authority to suppliers to make major inspection of any products / parts thereof? QPM
   
OK
   
FDG
   
NA
Does the certificate holder maintain a list of all new suppliers located in other countries, and of the receipt of first articles produced by those suppliers? QPM
   
OK
   
FDG
   
NA
Does the certificate holder maintain a list of suppliers in other countries authorized to direct ship? QPM
   
OK
   
FDG
   
NA
Does the certificate holder maintain its manufacturing and quality program capabilities in accordance with  TCCA approval? QPM
   
OK
   
FDG
   
NA

NON-CONFORMING MATERIAL CONTROL

MANAGEMENT

Does upper management review and analyze non-conforming material data to detect adverse trends and determine appropriate levels of corrective and preventive actions required? QPM
   
OK
   
FDG
   
NA

ENGINEERING

Are engineering personnel reviewing non-conforming material to identify major or minor changes to the approved type design? QPM
   
OK
   
FDG
   
NA

QUALITY

Are repaired and reworked products re-inspected in accordance with documented Engineering and / or Quality Material Review Board (MRB) decisions? QPM
   
OK
   
FDG
   
NA
Items Certified - Completed by: ________________

Date: _________________

3.8.26 Control of Suppliers: Part II

Items

References

Result

sampling inspection of suppliers
Note: TCCA personnel does not evaluate the quality control system of the supplier, only the control system established by the certificate holder. emphasis must therefore be placed on the certificate holders control of its suppliers, since the certificate holder is totally responsible for all of its supplier furnished parts and services.
Is the supplier given authority from the certificate holder to carry out surveillance on its own suppliers? QPM
   
OK
   
FDG
   
NA
If yes to above question; does the supplier carry out surveillance on its suppliers to manufacturers supplier surveillance requirements? QPM
   
OK
   
FDG
   
NA
Does the supplier have "direct ship" authorization from the certificate holder? QPM
   
OK
   
FDG
   
NA
Does the supplier have and follow specific detailed procedures from the certificate holder for "direct ship," to ensure that part(s) will conform to the type design and are safe for installation? QPM
   
OK
   
FDG
   
NA
Do suppliers fill out and send in Service Difficulty Reports (SDRs) to their governing Civil Aviation Authority (CAA)? QPM
   
OK
   
FDG
   
NA
Do suppliers send a copy of the SDR to the certificate holder or certificate holders governing CAA, if in another country? QPM
   
OK
   
FDG
   
NA
Do suppliers carry out their own inspection / testing of their products on behalf of the certificate holder? QPM
   
OK
   
FDG
   
NA
How is this inspection / testing controlled by the certificate holder at the suppliers facility? QPM
   
OK
   
FDG
   
NA
Does the supplier follow certificate holders approved Quality Assurance Program (QAP) procedures in all areas of the manufacturing process? (ex: all required paperwork / documentation, sampling inspections / testing / part identification /etc.) QPM
   
OK
   
FDG
   
NA
Does the supplier furnish a current list of the subtier sources for certificate holders evaluation? QPM
   
OK
   
FDG
   
NA
Is the supplier approved by the certificate holder? QPM
   
OK
   
FDG
   
NA
Is the suppliers quality manual (or top level document) approved by the certificate holder? QPM
   
OK
   
FDG
   
NA
Does the supplier submit certificates of calibration to the certificate holder? QPM
   
OK
   
FDG
   
NA
Does the supplier have specifications / engineering requirements from certificate holder for performing special process related work? QPM
   
OK
   
FDG
   
NA
Does supplier submit certification test reports for all shipments of raw material to the certificate holder? QPM
   
OK
   
FDG
   
NA
Does the supplier carry out identification of both raw and process material in accordance with certificate holders approved data? QPM
   
OK
   
FDG
   
NA
Does the supplier use the appropriate identification and marking of products or parts thereof as stipulated in the certificate holders QAP? QPM
   
OK
   
FDG
   
NA
Does the certificate holder request the identification of supplier's supplies provided by warehouses and distributors? QPM
   
OK
   
FDG
   
NA
If supplier is from a foreign country, are their quality procedures, certificates, reports and similar data required by the certificate holder in the English language? QPM
   
OK
   
FDG
   
NA
Are material laboratory analysis records identifiable to batch number, serial number or heat number for a given part number? QPM
   
OK
   
FDG
   
NA
Does the supplier maintain an adequate shelf-life control of applicable items in accordance with certificate holders QAP? QPM
   
OK
   
FDG
   
NA
Does the supplier use special testing to determine conformity of shelf-lifed items which may have passed their due date in conformance with certificate holders QAP; if applicable? QPM
   
OK
   
FDG
   
NA
Do suppliers follow certificate holders QAP for stamp control? QPM
   
OK
   
FDG
   
NA
Are pertinent supplier's personnel trained in statistical sampling techniques by the certificate holder? QPM
   
OK
   
FDG
   
NA
Does supplier maintain a schedule for testing / inspection equipment in accordance with the certificate holders QAP requirements? QPM
   
OK
   
FDG
   
NA
Does supplier follow certificate holders software control plan? QPM
   
OK
   
FDG
   
NA
Does supplier maintain traceability of product in accordance with certificate holders QAP? QPM
   
OK
   
FDG
   
NA
If supplier is using its own QAP, is it equal to that of the certificate holders? QPM
   
OK
   
FDG
   
NA
Does the supplier control non-conforming material(s) in accordance with certificate holders QAP requirements? QPM
   
OK
   
FDG
   
NA
Does the certificate holders supplier(s) allow TCCA personnel unhindered access to its facilities? QPM
   
OK
   
FDG
   
NA

Items Certified - Completed by: ______________

Date: ______________

 

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