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6. Description of Safety Checklist System - Appendix 1 - TP 743 E

Description of Safety Checklist System - Appendix 1 - TP 743 E

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TABLE OF CONTENTS - APPENDIX 1

CARGO TRANSFER SAFETY CHECKLIST SYSTEM FOR TANKSHIPS

The aim of this document is to structure various checklists monitoring each stage of the transfer operations into one single document to be used from pre-arrival to departure of a tankship. The checklist system is addressed to be used by competent and already experienced personnel and it is designed to be completed quickly, interfering to a minimum with the routine tasks.

The checklist system is also an aide-mémoire without cumbersome explanations since the existing technical documentation is abundant and readily available. Important manuals and publications on the subject are listed in the attached bibliography and the references listed therein have been used in the preparation of this document with the addition of particular IMO and Canadian regulatory requirements.

The following is a description of the SAFETY CHECKLIST SYSTEM FOR TANKSHIPS (see system flowchart and table of reference).

Transfer operations are separated into four (4) stages:

A - Before Mooring,
B - Before Transfer Operations Commence,
C - Monitoring Transfer Operations, and
D - Before Unmooring.

Two sets of checklists are considered:

• Basic Checklists
  
  which cover all tankships, and
• Additional checklists
  
  which target special operations such as ship to ship transfer, single point mooring and crude oil washing as well as the transfer of chemicals and gases in liquid bulk. You will notice that loading/unloading and ship/shore vocabulary terms have been replaced with the more general concept of deliverer/receiver which substantially simplifies the document while covering all cargo transfer operations.

TABLE OF REFERENCE

Note:

X Compulsory for all tankships
o As applicable
See also System Flowchart

The Safety Checklist System for Tankships is for the safety of both the deliverer (ship or terminal) and the receiver (ship or terminal) and should be completed jointly by a representative from both parties. The conditions under which the operations take place may change during the process and some items on the checklists will require recurrent checks or even continuous supervision during the operations.

The safety of operations requires that all questions should be answered affirmatively. If an affirmative answer is not possible, the reason should be given and agreement reached upon appropriate precautions to be taken between ship and terminal (or between both ships in case of ship to ship transfer). Where any question is not considered to be applicable a note to that effect should be inserted in the remarks column.

• The presence of this symbol in the columns DEL (Deliverer) or REC (Receiver) indicates that checks had been carried out by the party concerned.

The presence of the letters M, N , W and P in the column CODE indicates the following:

M requires monitoring throughout the transfer operation
N requires a notice to be posted to that effect
W requires a procedure or agreement in writing signed by both parties
P requires the permission of the Port Authority

A BEFORE MOORING

This section reminds what has to be done in preparation for berthing and lists the basic information that has to be exchanged between those involved in the transfer operations. The Pre-arrival Checklist must be filled by both parties, each advising the other by radio or otherwise when the checklist is completed by the affirmative. An additional checklist is required for Ship to Ship Transfer or Single Point Mooring.

B BEFORE TRANSFER OPERATIONS COMMENCE

The Tanker Safety Checklist should be completed jointly both by the deliverer and the receiver before transfer operations commence. An Additional Checklist has to be completed by a tanker which operates with a Crude Oil Washing System or a Chemical Tanker or a Gas Carrier.

C MONITORING TRANSFER OPERATIONS

Several items on the Tanker Safety Checklist such as the posting of safety notices or whether a piece of equipment is of an approved type require only an initial examination and are reasonably expected to remain the same throughout the operations. However, a number of items on that list have to be checked periodically during the transfer operations and entries regularly made on the Cargo Log:

1 Ships must stay securely moored
2 Emergency towing wires about waterline
3 Safe access between ships or ship/shore
4 Ship must be ready to move at all time
5 Watch supervision (ship & terminal)
6 Reliable communications maintained
8 Cargo operations monitored
12 Cargo arms/hoses properly rigged
13 Scuppers/drip trays drained off periodically
17 Cargo tanks properly vented
23 External doors and ports kept closed
27 Smoking requirements enforced
28 Naked light requirements
30 Minimum personnel kept on board
33 "Close loading" complied with
37 Tank washing monitored

An Extra Log page has to be filled by a tanker which operates with a Crude Oil Washing System. Crude oil washing sequence of operations is also included in this form.

D BEFORE UNMOORING

The Pre-departure Checklist has to be completed before departure.

APPENDIX

Optional forms for procedures and information exchange are included as a guide:

NOTE: Information contained in these forms must be exchanged before arrival.

Communication Procedures are necessary to ensure reliable communications between Deliverer and Receiver. The communication system must be tested before operations commence and a backup system must also be established and agreed upon. Emergency shut down (ESD) procedures should be agreed upon and recorded. The agreement should specify in which cases the transfer operation has to be stopped immediately.

Fire Notice describes the fire alarm(s) and lists the necessary actions to be performed by Deliverer and the Receiver in case of fire.

The Communications Procedures and the Fire Notice, have to be recorded on the COMMUNICATIONS AND EMERGENCIES form.

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Date modified:

2010-01-19

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