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6. Guidelines to Parts - Appendix 1 - TP 743 E

Guidelines to Parts - Appendix 1 - TP 743 E

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TABLE OF CONTENTS - APPENDIX 1

GUIDELINES TO PART I

PART I INFORMATION FROM SHIP

GUIDELINES TO PART II

PART II INFORMATION FROM TERMINAL

GUIDELINES TO PART III

PART III INFORMATION ON CARGO

GUIDELINES TO PART IV

PART IV COMMUNICATIONS and EMERGENCIES

GUIDELINES TO PART I 

IOPP / COPP

International / Canadian Oil Pollution Prevention Certificate applies to every oil tanker of 150 gross tonnage or more. A Certificate of Compliance is required in Canada for every foreign ship to which MARPOL 73/78 does not apply. Type of certificate, issuing authority, number and date of expiry required.

Declaration

The declaration referred to in paragraph 660.2(2)(b) of the Canada Shipping Act regarding the existence of an arrangement with a Certified Response Organization is on board in the prescribed form(SOR/DORS93-3, Oil Pollution Prevention Regulations, Schedule I).

CLC 69/92

Certificate of Insurance or other financial security in respect of civil liability for oil pollution damage. Certificate issued in accordance with the provisions of the International Convention on Civil Liability for Oil Pollution Damage, 1969/1992. Issuing authority, number and date of expiry required.

Certificate of Fitness

A ship that carries a Category A, B or C noxious liquid substance or dangerous chemical requires a Certificate of Fitness. A Noxious Liquid Substance Certificate is also required for a ship that carries only a Category D noxious liquid substance which is not a dangerous chemical. A Certificate of Compliance is required in Canada for every foreign ship to which MARPOL 73/78 does not apply. Type of certificate, issuing authority, number and date of expiry required.

Note : All other applicable Convention certificates must be carried and valid.

Defects

A vessel must report to Marine Communications and Traffic Services any defect in the ship's hull, main propulsion machinery and equipment which may affect safety, the marine environment or may diminish the vessel's capability to move.

Electrostatic discharge protection

IMO Recommendations on the Safe Transport, Handling and Storage of Dangerous Substances in Port Areas require adequate electrical insulation on hoses or arms.

Cathodic protection systems on jetties or ships may cause a small difference of electrical potential between both metallic structures, and because of the large current availability, the electrical resistance of a bounding cable would have to be very small (Ohm's Law). Since it is practically impossible to achieve such a small resistance in the bounding cable, this method of electrostatic discharge protection has been found to be quite ineffective and furthermore may present a fire and explosion hazard.

To prevent the accumulation of electrostatic charge, an insulating flange or non-conducting length of hose should be provided in the hose string. The hose string should be electrically continuous to both deliverer and receiver on either side of the point of insulation. It is essential, particularly when transferring static accumulator oils, that insulation be not provided by both parties, leaving an insulated conductor between them in which flowing charged oil particles would induce electrostatic charges.

Slop

Receipts from reception facilities previously used may be required to be produced.

PART I INFORMATION FROM SHIP 

Ship's characteristics o DELIVERER o RECEIVER

Ship's name	Call sign	IMO number		Port of Registry
Length overall	Beam	Maximum deadweight		Draught & trim on arrival
IOPP / COPP Certificate		Declaration on board? Yes No
CLC 69/92
Certificate of Fitness Dangerous Chemical / Liquefied Gases
Any defect of hull, machinery or equipment?		Is ship of double hull design? Yes No
Information on electrostatic discharge protection

State of cargo tanks

Last cargo carried and method of tank cleaning
Amount of clean and dirty ballast
Slop quantity	Slop nature	Slop contamination by chemical?	Slop disposal requested?
Slop disposition in ship's tanks
Is COW required? (24 hours advance notice to terminal)

Status of Inert Gas System

Is IGS fully operational ?

O2 % at plant production

maximum O2 % in cargo tanks

GUIDELINES TO PART II 

Terminal Terminal name and location.

Berth Berth identification (name or number).

Mooring diagram: The proposed mooring diagram shall take into consideration the approximate size of the vessel and include the following information:

• ship's location (port or starboard alongside)
• location of mooring structures and devices
• lead angle of mooring lines
• arrangement of gangway landing space
• location of manifolds
• details of shore mooring available

Berth construction: Structural details. This can be complemented by sketches or photograph. Information can also be found in Canadian Sailing Directions.

Berth alignment: Alignment of berth in relation to geographical north.

Min. depth alongside: Minimum depth at low tide. Tidal information can be obtained from the Canadian Tide and Current Tables.

Current flow: Prevailing current(s) force and direction.

Obstacles: Dangerous hindrances shall be indicated. More information can be found in the Canadian Sailing Directions.

Mooring lines: Type and size of mooring lines required.

Fendering system: Type, location, spacing and description of fender(s).

Berthing velocity: Maximum berthing velocity as a function of ship's mass. This can be presented in graphic form. (The approach angle is usually taken as 7° with a maximum of 10°).

Shore radar: Availability of low velocity shore radar to control speed of approach.

Manifolds op. range: Drift of manifold, minimum and maximum height above water line. Connections type, number and size.

Reference:

Canadian Sailing Directions
Canadian Tide and Current Tables
Harbour Regulations
Ports Canada Corporation Operating By-Law
Terminal's Rules and Policies

PART II INFORMATION FROM TERMINAL 

Terminal Characteristics and Mooring Diagram o DELIVERER o RECEIVER

Terminal	Berth
Mooring Diagram
Type of berth construction	Mooring lines
Berth alignment	Fendering system
Minimum depth alongside	Shore radar available?
Current flow	Maximum angle of approach
Obstacles	Manifolds operational range

Terminal Requirements

Requirements for Hydrocarbon vapour emissions (COW) are:

Inert Gas requirements for cargo sampling and measurement are:

Facilities for slop/dirty ballast disposal at this terminal are:

GUIDELINES TO PART III 

Cargo data

Technical Name: The correct technical name of the product(s) shall be used. (Trade name alone shall not be used).

PIN: PIN or Product Identification Number (where applicable): UN (United Nation) number.

Flashpoint: Flashpoint (where applicable) in °C. For the purpose of these guidelines, two broad categories of flammable liquids are defined: non-volatile flammable liquids with a flashpoint of 60°C or above and volatile flammable liquids with a flashpoint below 60°C, as determined by the closed cup testing method.

True Vap. Pressure: True Vapour Pressure (where applicable). Consideration should be given to the need for special precautions during loading very high vapour pressure cargoes. (See ISGOTT manual).

Precautions: Precautions are required for aromatics, H₂S or static accumulator oils.

Material Safety Data Sheet: Material Safety Data Sheet shall be available for each cargo . (See required information in guidelines B2.2 - Bulk Liquid Chemical Checklist).

Transfer requirements

Delivery temperature: Unless the ship is especially designed for carrying very hot cargoes, cargo heated to a high temperature can damage a tanker's structure, protective coatings and equipment such as valves, pumps and gaskets. Consultation with classification society should be made whenever cargo to be loaded has a temperature in excess of 60°C.

Tank venting: The method of tank venting to avoid or reduce gas emissions at deck level, taking into account the true vapour pressure, the delivery rate and the atmospheric conditions. Special precautions need to be taken for the measuring and sampling of cargo carried in tanks which are inerted. Special precautions need also to be taken when measuring and sampling cargoes containing toxic substances. (See ISGOTT manual).

Delivery rate: The initial and maximum delivery rates, topping off rates and normal stopping times, having regard to the nature of the cargo transferred, the arrangement and capacity of the ship's cargo lines, hoses and gas venting system, the precautions to avoid accumulation of static electricity and any other flow control limitations.

Maximum pressure: The maximum allowable pressure in the deliverer/receiver hoses or arms.

Hoses / arms: Numbers and sizes shall be specified as well as the availability of reducers.

Limitations: Any other limitations which may influence transfer operations.

PART III INFORMATION ON CARGO 

Cargo data

Technical Name	PIN	Flashpoint	True Vapour Pressure	Precautions required	Material Safety Data Sheet available

Transfer requirements

DELIVERER	RECEIVER
Delivery temperature	Maximum acceptable cargo temperature
Tank venting requirements	Proposed method of venting
Maximum available delivery rate	Maximum acceptable rate
Normal stopping time	Maximum acceptable top off rate
Maximum pressure available	Maximum acceptable pressure
Number and size of hoses or arms	Number and size of hoses or arms
Limitations	Limitations

GUIDELINES TO PART IV 

Ship/shore or ship/ship communication system

• Communication system has been established with shore or other ship and procedure agreed
• Working and backup frequencies (channels) must be agreed upon between parties
• Communications are maintained between responsible persons ashore and on board ship
• Responsible persons are in permanent contact with their respective supervisor
• A common language is to be used, either French or English

Emergency Shut Down

In the event of any emergency arising as here below indicated the ESD system should be activated:

• Fire in accommodation
• Fire on deck
• Fire in cargo compressors and cargo motor room
• Fire in pumproom
• Break away from jetty during cargo transfer operations
• Hose burst, pipework fracture or cargo overflow
• Tank leakage in cargo hold or void space

Fire Alarm

Section 145 of the Ports Canada Corporation Operating By-Law requires that in the event a fire occurs at a dock at which a vessel is berthed, or on board any vessel in a harbour, such vessel shall make a continuous sounding with its whistle or siren until the alarm has been acknowledged by the relevant authorities.

INSTRUCTIONS IN CASE OF FIRE (FIRE NOTICE) 

In case of fire do not hesitate to raise the alarm:

1. Sound the fire alarm with the ship's whistle supplemented by the general alarm system.
2. Contact the terminal (or the other ship in case of ship to ship transfer).

ACTION - SHIP(S)

Fire on your ship

• Raise alarm
• Fight fire and prevent fire spreading
• Inform terminal
• Cease all cargo operations and then close all valves
• Stand by to disconnect hoses or arms
• Bring engines to standby

Fire on other ship or ashore

Stand by, and when instructed:

• Cease all cargo operations and then close all valves
• Disconnect hoses or arms
• Bring engines and crew to standby, ready to unberth

ACTION - TERMINAL

Fire on a Ship

• Raise alarm
• Contact ship
• Cease all cargo operations and then close all valves
• Stand by to disconnect hoses or arms
• Stand by to assist fire fighting
• Inform all ships
• Implement terminal emergency plan

Fire Ashore

• Raise alarm
• Cease all cargo operations and then close all valves
• Fight fire and prevent fire spreading
• If required stand by to disconnect hoses or arms
• Inform all ships
• Implement terminal emergency plan

In the case of fire the terminal personnel will direct the movement of vehicular traffic ashore

PART IV COMMUNICATIONS and EMERGENCIES

Communication system

The common language to be used during cargo operation is:	Has a common contingency plan been established? Yes No
The working frequency (channel) is:	The backup frequency (channel) is:

Emergency Shut Down (ESD) 

ESD Valve	DELIVERER	RECEIVER
ESD Valve Closure Time
ESD Valve Location

Fire Alarm

The Fire alarm is:

Contacts

Services	Telephone	V.H.F. / U.H.F.
		Channel	Frequency
Coast Guard Radio Station
Fire
Police
Ambulance
Vessel Traffic System
Tugs
Pilot
Harbour Master's Office
TC - Marine Safety
Terminal Supervisor
Person authorized to implement the shipboard oil pollution emergency plan Name:

BIBLIOGRAPHY

The following manuals and publications are considered the main references on the subject of bulk liquid cargo transfer. For more references or further information, see current IMO Publications Catalogue, and the list of guidelines, manuals, standards, etc., prepared by the IMO Working Group on Ship/Port Interface.

International Safety Guide for Oil Tankers & Terminals
ISGOTT, fourth Edition (1996) - ICS/OCIMF/IAPH

Ship to Ship Transfer Guide (Petroleum)
Third Edition 1997 - ICS/OCIMF

Crude Oil Washing Systems
Revised Ed. 1983 - IMO

Inert Gas Systems
Ed. 1990 - IMO

Recommendations on the Safe Transport of Dangerous Cargoes and Related Activities in Port Areas
Ed. 1995 - IMO

ICS International Chamber of Shipping
OCIMF Oil Companies International Marine Forum
IAPH International Association of Ports and Harbours
IMO International Maritime Organization

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Date modified:

2010-01-20

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