How to Apply

1. Discuss your plans

While developing your project and preparing the application are your responsibility, we strongly encourage you to discuss your funding request with Transport Canada Regional officials before formally submitting your application.

2. Prepare your application

While you may include the cost of development work
(i.e. design work and environmental assessment reports) in the total amount requested, please note that Transport Canada will only reimburse these costs for items we approve and fund.

To help Transport Canada make a proper evaluation, please include the infor­mation below, with the application:

Airport-Related Data (as appropriate to the project)

Please describe:

  • airport history: geographical location, services provided to stakeholders, economic benefit of the airport to the community/communities, number of airport employees, catchment area, population served, etc.;
  • geotechnical data (soil type, subgrade bearing strength, surface topography, drainage); services and utilities: water, sewer, power, fuel, etc.;
  • type and location of visual aids for navigation and airside lighting facilities;
  • air carrier(s)/aircraft providing the year-round regularly scheduled passenger service and flight schedule(s); and
  • number of aircraft movements.

Please provide:

  • proof of existing ownership or lease or other operating arrangements;
  • existing site plans providing details on the location and layout of the airport, facility dimensions, structure construction and condition, and the dimensions of the aircraft movement areas;
  • long-range capital investment/asset replacement plan, if applicable;
  • audited financial statements for the airport for the past three (3) years and
    a demonstrated inability to currently finance the project; and
  • annual enplaned/deplaned year-round regularly scheduled commercial passenger statistics for most recent three (3) calendar-year period or a statutory declaration.

Project Specific Data (as appropriate)

Develop your project with enough detail so that if you receive funding, you can tender the project within a reasonable timeframe after signing the
contribution agreement.

Please describe:

  • your “before and during” project quality assurance program; and
  • anticipated changes in operating and maintenance costs as a result
    of the project.

Please provide:

  • a statement of project requirements and scope of work including a project definition and justification based on the evaluation criteria;
  • a statement of project management services including design, consultant services, construction, field services, quality control and commissioning;
  • a cost plan incorporating budgeting, estimating and cost control processes as well as a substantive estimate of cost by major work item for all phases
    of project delivery (i.e. design, environmental assessment, tendering, construction, etc.);
  • a project schedule for all phases of project delivery showing anticipated start and finish dates, major milestones and a cash flow projection;
  • a financial plan incorporating the securing of project financing including cost sharing arrangements, payment certification and project accounting;
  • a design indicating geometric dimensions, specifications, construction methods, materials, etc.;
  • the source of the design and the name of the engineer/engineering firm/architect which prepared or reviewed the design;
  • as evidence of appropriate maintenance of the existing facility, an operational/maintenance plan (i.e. crackfilling program, electrical maintenance, etc.), and relevant copies of maintenance records indicating maintenance work under­taken and costs incurred; and
  • for heavy airside mobile equipment applications, a vehicle condition report and maintenance/repair record, vehicle inventory list, proposed vehicle replacement schedule, and the trade-in or salvage value (i.e. a written inde­pendent estimate from a qualified source for the equipment being replaced).

Environment

You must submit an environmental information form for each construction project, to determine if an environmental review is required under the Canadian Environmental Assessment Act. You may request the form from your Transport Canada Regional Office.

Aboriginal Consultations

In Canada, the Crown has a legal duty to consult and, where appropriate, accommodate when the Crown contemplates conduct that might adversely impact potential or established Aboriginal or treaty rights.

This is why you must determine at an early stage, whether your proposed activity could adversely impact an Aboriginal or treaty right. Seek advice from Transport Canada. Our experts will help make this determination and if necessary, provide direction on the consultation process.

Lowest Project Costs

You must show that you:

  • held/will hold a competitive process for all phases of each project, including selecting consultants; and
  • did/will accept the lowest qualified bid.

3. Submit your application

Send your application to the Regional Director General, Transport Canada, of the Region your airport is located in. A list of Transport Canada Regional Offices is attached as Annex A.

Note: While you may apply at any time, to be considered for funding during a certain fiscal year (April 1 to March 31), your application should reach the
Regional Office by April 1 of the preceding year.