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Green Procurement Implementation Plan

Target Statements

8.10 Director General,  Stewardship and Sustainable Transportation Programs
Transport Canada Specific Targets 8.10.1 By March 31, 2014, 80% of all vehicles purchased annually are right sized for operational needs, a fuel efficient vehicle in its class in the Government Motor Vehicle Ordering Guide, and/or an alternative fuel vehicle.
8.10.2 As of April 1, 2012, all office computers will have a minimum average of a four year life in the Department.
8.10.3 By March 31, 2014, 100% of copy paper purchases contain a minimum of 30% recycled content and have forest management certification or Ecologo or equivalent certification.
Interim Targets 8.10.1 Not applicable
8.10.2 Not applicable
8.10.3 Achieving an increase to 83% by
2012-13.

Target Planning

Leader Director General, Environmental Affairs - Programs
Partners Director General, Technology and Information Management Services
Director General, Finance and Administration
Director General, Communications and Marketing
Business Plan Transport Canada has included greening its operations into its departmental business plan.
Scope Target 8.10.1 Transport Canada owned and operated vehicles, excluding vehicles used for testing.
Target 8.10.2 All Transport Canada office computers, except those used for special purposes.
Target 8.10.3 Purchased copy paper (i.e., letter, legal and tabloid sized paper) used for office related operations within the department.
Exclusions Specialty paper and work contracted out.
Performance Measures Target 8.10.1 Target Status.
Number of vehicle purchases that meet the target relative to the total number of all vehicle purchases in the given year.
Progress against measure in the given fiscal year.
Target 8.10.2 Target Status.
Average life of office computers in the department.
Progress against measure in the given fiscal year.
Target 8.10.3 Target Status.
Volume of paper purchases meeting the target relative to the total volume of all paper purchases in the given year.
Progress against measure in the given fiscal year.
Baseline Target 8.10.1 Not applicable. The department is expected to achieve 80% on an annual basis.
Target 8.10.2 As of 2011-12, Transport Canada has achieved a minimum average office computer life of four years.
Target 8.10.3 As of 2010-11, 81% of copy paper purchases contained a minimum of 30% recycled content and had forest management certification or Ecologo or equivalent certification.

(Justification for change from fiscal year 2011-12 Report on Plans and Priorities Greening Government Operations Supplementary Table: further analysis and better data availability prompted the modification to the methodology).
Timeframe Target 8.10 As of April 1, 2011, three green procurement targets will be established.
Target 8.10.1 As of March 31, 2014, 80% of all vehicles purchased annually will be right sized and/or fuel efficient and/or an alternative fuel vehicle.
Target 8.10.2 As of April 1, 2012, all office computers will have a minimum average life of four years.
Target 8.10.3 Interim Target As of March 31, 2013, 83% of copy paper purchases will contain a minimum of 30% recycled content and will have forest management certification or Ecologo, or equivalent certification.
Final Target As of March 31, 2014, 100% of copy paper purchases will contain a minimum of 30% recycled content and will have forest management certification or Ecologo, or equivalent certification.
Status Target 8.10 Three SMART targets have been established.
Target 8.10.1 As of 2011-12, 74% of vehicles met the target requirements.  Reason why target was not met: Several vehicles were scheduled to be replaced with similar type hybrid vehicles but the selected hybrids were no longer available.
Target 8.10.2 As of 2011-12, the 4 year computer life span was maintained.
Target 8.10.3 As of 2011-12, 52% of paper purchases met the target requirements.
Comments Target 8.10.1 Transport Canada's Annual Fleet Management Funding Framework is designed to encourage the purchase of vehicles that meet the above-mentioned criteria. Vehicle purchases are tracked through the department's internal requisition tracking system and Fleet Capital Strategy. A review of the vehicle purchasing framework will be undertaken in 2011-12 and 2012-2013 to ensure that 80% of new vehicle purchases are fuel-efficient or an alternative fuel vehicle.
Why this self selected target is SMART:
Specific Refers to specific type of commodity and purchasing mechanism.
Measurable Information available through our tracking and financial systems.
Achievable Departmental Policy mandating use of Public Works and Government Services Canada standing offers.
Relevant High rating according to the environmental issue impact assessment.
Time-bound Date established for target implementation and completion.
Target 8.10.2 Transport Canada has implemented a four year lifespan requirement for its computers. This requirement will be forwarded to all Information Technology Management and staff to ensure the standard is maintained.
Why this self selected target is SMART:
Specific Refers to the type of commodity.
Measurable Information  available from departmental tracking system.
Achievable Department's Desktop Life Span Cycle Plan.
Relevant High rating according to the environmental issue impact assessment.
Time-bound Date established for target implementation and completion.
Target 8.10.3 Transport Canada will use information obtained from various sources throughout the department.
Why this self selected target is SMART:
Specific Refers to specific type of commodity.
Measurable Transport Canada has available information. Justification for changes from fiscal year 2011-12: further analysis and better data availability prompted the modification to the methodology.
Achievable Departmental bulletin mandating that copy paper purchases contain a minimum of 30% recycled content and have forest management certification or Ecologo or equivalent certification.
Relevant High rating according to the environmental issue impact assessment.
Time-bound Date established for target implementation and completion.
Environmental
Considerations
/ Benefits
Target 8.10.1 In 2009-10, Transport Canada's vehicle fleet contained the largest number of vehicles since the 2005-06 baseline. Despite the increase in vehicle numbers, the department only increased its greenhouse gas emissions from vehicles by 1%. This slight increase was the result of having a fleet that contained of fuel efficient vehicles and/or alternative fuel vehicles.
Target 8.10.2 By opting for a four year life cycle for computers, the department has extended the useful life of its computers, maximizing their overall value and delaying the consumption of raw materials and energy to produce new assets.
Target 8.10.3 By purchasing 81% of its paper with 30% recycled content, it is estimated that the department has conserved the equivalent of 1,788 trees, 213,657.678 kilowatt hours of energy, 3,099,215 litres of water, 82,366 kilograms of carbon dioxide equivalent and 23,544 kilograms of solid waste.
Lessons Learned Target 8.10.1 Right-sizing the department's vehicle fleet and ensuring that fuel efficient and/or alternative fuel vehicles are purchased has allowed the department to reduce or limit an increase in greenhouse gas emissions from its vehicles, and develops best management practices.
Target 8.10.2 By opting for a four year life cycle for computers, the department not only reduces its environmental footprint but also saves money.
Target 8.10.3 Transport Canada found that the paper calculator tool provided by Public Works and Government Services Canada to estimate environmental benefits is not compatible with the department's data.  For instance, due to the limitation of Transport Canada's data, the sheet size could not be normalized. The department calculated the environmental benefits based on the total number of sheets used no matter the size of the paper.

 

Target Implementation

8.10.1 By March 31, 2014, 80% of all vehicles purchased annually are right sized for operational needs, a fuel efficient vehicle in its class in the Government Motor Vehicle Ordering Guide, and/or an alternative fuel vehicle.

Actions Leader Timeframe Status Comments
Choosing a tracking system Director General, Finance and Administration December 31, 2011 Complete Transport Canada uses its internal requisition tracking system and the Fleet Capital Strategy, to track vehicle purchases.
Assigning roles and responsibilities Director General, Finance and Administration December 31, 2011 Complete Director General,  Stewardship and Sustainable Transportation Programs Reports the department's progress in greening its fleet in the Departmental Performance Report, as well as coordinates / disseminates information from the Office of Greening Government Operations. He also calculates the greenhouse gas emissions emitted by the vehicle fleet.
Director General, Finance and Administration Manages the department's vehicle fleet and promotes the greening of the fleet.
Scoping the target Director General, Finance and Administration December 31, 2011 Complete All Transport Canada vehicles are included.
Exclusions Vehicles being tested by the department.
Analyzing data Director General, Stewardship and Sustainable Transportation Programs Annually In progress On an annual basis, the vehicle fleet's composition will be analyzed to determine if the 80% target has been achieved.
Choosing and calculating a baseline Director General, Finance and Administration December 31, 2011 Complete Transport Canada is striving to meet the 80% target on an annual basis; therefore, no baseline has been set.
Identifying key initiatives Director General, Finance and Administration December 31, 2011 Complete Transport Canada will conduct an analysis of its fleet management practices.
Transport Canada will conduct a follow-up analysis to determine if and how the recommendations from the first analysis are being implemented.
Planning for incremental progress Director General, Finance and Administration Annually In progress Transport Canada will report the results of greening its fleet to senior management on an annual basis. Should the department not be able to meet the 80% target, the department will investigate alternative key initiatives.
Reporting on progress Director General, Stewardship and Sustainable Transportation Programs Annually In progress Information and results will be submitted through the department's Integrated Business Reporting process and the Greening Government Operations Supplementary Table.
Reviewing and adjusting key initiatives to continually improve Director General, Finance and Administration Annually In progress As part of the National Environmental Management System's process of continual improvement, progress is reviewed on an annual basis to ensure that expected results are on-track to be met. New initiatives will be developed on an as required basis, especially when further financial and environmental efficiencies that are attainable, have been identified.


8.10.2 As of April 1, 2012, all office computers will have a minimum average of a
four year life in the Department.

Actions Leader Timeframe Status Comments
Choosing a tracking system Director General, Technology and Information Management Services December 31, 2011 Complete Transport Canada's desktop tracking system is used to monitor the life cycle of computers.
Assigning roles and responsibilities Director General, Technology and Information Management Services December 31, 2011 Complete Director General, Stewardship and Sustainable Transportation Programs Reports the department's progress in maintaining the four year computer life cycle in the Departmental Performance Report as well as coordinates / disseminates information from the Office of Greening Government Operations.
Director General, Technology and Information Management Services Implements key initiatives to ensure the department's desktop life cycle of four is maintained.
Scoping the target Director General, Technology and Information Management Services December 31, 2011 Complete All computers included in the department's Desktop Life Cycle Plan.
Analyzing data Director General, Technology and Information Management Services Annually In progress The data will be analyzed on an annual basis to ensure that the four year minimum average life of office computers is maintained.
Choosing and calculating a baseline Director General, Technology and Information Management Services December 31, 2011 Complete As of 2011, Transport Canada has a four year life cycle for computers.
Identifying key initiatives Director General, Technology and Information Management Services December 31, 2011 Complete Maintain the department's current office computer minimum average life of four years.
Investigate the feasibility of moving to an average life five years.
Planning for incremental progress Director General, Technology and Information Management Services Annually In progress Transport Canada will continue to identify and implement best practices to ensure a fiscally responsible and efficient approach to computer life cycle management.  
Reporting on progress Director General, Stewardship and Sustainable Transportation Programs Annually In progress On an annual basis, reporting will be done in coordination with Transport Canada's Integrated Business Planning Process and/or as required.
Reviewing and adjusting key initiatives to continually improve Director General, Technology and Information Management Services Annually In progress As part of the National Environmental Management System's process of continual improvement, progress is reviewed on an annual basis to ensure that expected results are on-track to be met. New initiatives will be developed on an as required basis especially when further financial and environmental efficiencies that are attainable, have been identified.


8.10.3 By March 31, 2014, 100% of copy paper purchases contain a minimum of 30% recycled content and have forest management certification or Ecologo or equivalent certification.

Actions Leader Timeframe Status Comments
Choosing a tracking system Director General, Finance and Administration March 31, 2012 Complete Method used for determining paper consumption
 
Transport Canada's available information (Justification for change from fiscal year 2011-12 Report on Plans and Priorities Greening Government Operations Supplementary Table: further analysis and better data availability prompted the modification to the methodology).
Method used for determining number of office employees Number of Transport Canada unique user identifications as validated against human resources statistics.
Assigning roles and responsibilities Director General, Finance and Administration   October 1, 2011 Complete Director General,  Stewardship and Sustainable Transportation Programs Reports the department's progress in purchasing the required copy paper in the Departmental Performance Report, as well as coordinates / disseminates information from the Office of Greening Government Operations.
Director General, Finance and Administration Creates bulletins to inform acquisition card holders of the requirements to purchase copy paper with a minimum of 30% recycled content and have forest management certification of Ecologo or equivalent certification.
Director General, Communications and Marketing Assists in developing a Communications Plan to educate acquisition cardholders on copy paper purchases.
Scoping the target Director General, Finance and Administration March 31, 2011 Complete Transport Canada has elected to include all departmental employees, instead of only office employees. The total number of employees in 2010-11 was 6192.
Copy paper Letter, legal and tabloid sized paper used for office related operations within the department.
Exclusions Specialty paper and work contracted out.
Analyzing data Director General, Finance and Administration   Annual In progress The data will be analyzed on an annual basis or as required for reporting purposes. This data will be tracked and reported through the departmental National Environmental Management System.
Choosing and calculating a baseline Director General,  Stewardship and Sustainable Transportation Programs March 31, 2011 Complete Transport Canada's 2010-11 baseline 81% of copy paper purchases contain a minimum of 30% recycled content and have forest management certification or EcoLogo equivalent certification.
Identifying key initiatives Director General, Finance and Administration   May 31, 2012 Complete Issuing a departmental bulletin mandating copy purchases contain a minimum of 30% recycled content and have forest management certification or EcoLogo or equivalent certification.
Planning for incremental progress Director General, Finance and Administration Annually In progress Each year the results will be examined to ensure that the required type of paper was purchased. Depending on results, new initiatives may be developed if required.
Reporting on progress Director General,  Stewardship and Sustainable Transportation Programs Annually In progress Report on progress will be done in coordination with Transport Canada's Integrated  Business Planning Process on an annual basis and/or as required.
Reviewing and adjusting key initiatives to continually improve Director General, Finance and Administration   Annually In progress As part of the National Environmental Management System's process of continual improvement, progress is reviewed on an annual basis to ensure that expected results are on-track to be met.  New initiatives will be developed on an as required basis especially when further financial and environmental efficiencies that are attainable, have been identified.

*Please note: In this publication, the masculine form designates women and men.