Surplus Electronic and Electrical Equipment Implementation Plan

Target Statements

8.6 By March 31, 2014, each department will reuse or recycle all surplus electronic and electrical equipment in an environmentally sound and secure manner.
Interim Target By March 31, 2012, each department will put into action an implementation plan for the disposal of all departmentally-generated electronic and electrical equipment.

Target Planning

Leader Director General,  Stewardship and Sustainable Transportation Programs
Partners Director General, Technology and Information Management Services
Director General, Finance and Administration
Business Plan Transport Canada has included greening its operations into its departmental business plan.
Scope Inclusions Information technology equipment.
Telecommunications equipment.
Audio-visual equipment.
Household appliances.
Tools.
Navigational, measuring, monitoring, medical or control instruments.
Exclusions Any equipment which contains a radioactive element.
Any equipment which contains a refrigerant, such as chlorofluorocarbons or hydro-chlorofluorocarbons.
Any equipment which contains residuals of chemicals.
Any equipment which contains liquid or gas fuel.
Any equipment which contains polychlorinated biphenyls.
Any equipment which contains a biohazard.
Security Considerations Disposal of surplus electronic and electrical equipment will be applied in accordance with principles and protocols established by the Policy on Government Security.
Streams used for reusing or recycling electronic and electrical equipment Computers for Schools, Crown Assets, other government departments, charitable donations, provincial recycling programs or individual departmental standing offers.
Performance Measures Target Status.
Existence of an implementation plan for the disposal of all departmentally-generated electronic and electrical equipment.
Total number of departmental locations with an Electronic and Electrical Equipment Implementation Plan fully implemented, expressed as a percentage of all locations, by the end of the given year.
Baseline As of 2011-12, 1 out of 6 locations (17%) has fully implemented the Surplus Electronic and Electrical Equipment Disposal Strategic Framework.
Timeframe By March 31, 2012, Transport Canada will have an electronic and electrical equipment implementation plan developed.
By March 31, 2014, Transport Canada will reuse or recycle all surplus electronic and electrical equipment.
Status Transport Canada has developed an electronic and electrical equipment implementation plan and a Surplus Electronic and Electrical Equipment Disposal Strategic Framework.
Comments Definitions Location Six locations based on consolidated responsibility of waste disposal at the regional office level including the National Capital Region.
E-Waste All federal surplus electronic and electrical equipment that no longer has reuse potential.
Surplus Electronic and Electrical Equipment Any electronic and electrical equipment that is no longer deemed to have a use within the federal government.
Electronic and Electrical Equipment Any equipment with a plug or battery or that uses electricity to perform its intended function.
Environmental
Considerations/ Benefits
Properly managed surplus electronic and electrical equipment prevents serious implications for the environment. The benefits of dismantling and providing reuse possibilities include: conservation of air and water pollution caused by hazardous disposal, and diminished demands for natural resources as some parts can be recycled. Recycling also reduces the amount of greenhouse gas emissions caused by the manufacturing of new products. In addition, the use of landfills is reduced.
Lessons Learned Transport Canada uses its National Environmental Management System to green its operations and to implement the Greening of Government Operations targets. In order to achieve these targets, implementation plans (i.e., this document) have been created to outline the necessary steps. The implementation plans are designed according to the Guidelines for Reporting in the Greening Government Operations Supplementary Table document. These implementation plans work well with all Greening Government Operations targets except for electronic and electrical equipment where the Federal Sustainable Development Strategy Guideline for Target 8.6: Putting into Action an Implementation for the Disposal of Federal Electronic and Electrical Equipment provides a framework for a different type of implementation plan. Transport Canada has resolved this issue by creating two separate documents:
Transport Canada's Electronic and Electrical Equipment Implementation Plan: This document describes how the department will create Transport Canada's Electronic and Electrical Equipment Disposal Strategic Framework. It is designed to meet the implementation plan requirements of the Guidelines for Reporting in the Greening Government Operations Supplementary Table, and is consistent with all other Greening Government Operations implementation plans.
Transport Canada's Surplus Electronic and Electrical Equipment Disposal Strategic Framework: This document has been created to meet the requirements of the Federal Sustainable Development Strategy Guideline for Target 8.6: Putting into Action an Implementation Plan for the Disposal of Federal Electronic and Electrical Equipment. The focus of this document is how the department manages the disposal of its electronic and electrical equipment.

Target Implementation

Actions (Strategy) Leader Timeframe Status Comments
Choosing a tracking system Director General, Stewardship and Sustainable Transportation Programs March 31, 2012 Complete Director General, Stewardship and Sustainable Transportation Programs Tracks overall progress by obtaining information from his partners. Transport Canada uses its National Environmental Management System as a means to develop the surplus electronic and electrical equipment implementation plan which leads to the development of the department's Surplus Electronic and Electrical Equipment Disposal Strategic Framework.
Director General, Technology and Information Management Services Provides information on the disposal of surplus information technology equipment that are directed to: Computers for Schools, Crown Assets Distribution Centres, donation or transfer to other qualifying organizations, and provincial recycling programs.
Director General, Finance and Administration Provides information on the disposal of surplus electronic and electrical equipment (excluding information technology equipment) that are directed to: Crown Assets Distribution Centres, donation or transfer to other qualifying organizations, and provincial recycling programs.
Public Works and Government Services Canada Will collect data and generate reports on the quantities of federal e-waste recycled through the departmental individual standing offer. These reports will be provided to Transport Canada.
Assigning roles and responsibilities Director General, Stewardship and Sustainable Transportation Programs March 31, 2012 Complete Director General, Stewardship and Sustainable Transportation Programs Coordinates input from the partners to create Transport Canada's Surplus Electronic and Electrical Equipment Disposal Strategic Framework. He also informs the partners of any information or tools available from the Office of Greening Government Operations, and completes reporting requirements.
Director General, Technology and Information Management Services Implements Transport Canada's Surplus Electronic and Electrical Equipment Disposal Strategic Framework in regards to information technology equipment and computers.
Director General, Finance and Administration Implements Transport Canada's Surplus Electronic and Electrical Equipment Disposal Strategic Framework in regards to equipment that runs on a battery or has a plug, excluding those pieces of equipment managed by the Director General, Technology & Information Management Services.
Scoping the target Director General, Stewardship and Sustainable Transportation Programs March 31, 2012 Complete The scope was determined by using the conforming material appearing on the Canadian Council of Ministers of the Environment list of electronic and electrical equipment. Currently included in the scope: information technology equipment, telecommunications equipment, audio-visual equipment, household appliances, tools and navigational, measuring, monitoring, medical or control instruments.
Analyzing data Director General, Stewardship and Sustainable Transportation Programs Annually In progress All data will be analyzed on an annual basis, or as required, for reporting purposes. This data will be tracked and reported through the National Environmental Management System.
Choosing and calculating a baseline Director General, Stewardship and Sustainable Transportation Programs February 29, 2012 Complete The department will calculate the baseline by determining the total number of departmental locations with electronic and electrical equipment implementation plans fully implemented, expressed as a percentage of all locations, by the end of the given year. There are six locations based on the consolidated responsibility of waste disposal at the regional office level, including the National Capital Region.
Identifying key initiatives Director General, Stewardship and Sustainable Transportation Programs March 31, 2012 Complete Work with partners to develop a Transport Canada specific Surplus Electronic and Electrical Equipment Disposal Strategic Framework.
Work with partners to investigate the feasibility of creating a process to include all surplus electronic and electrical equipment appearing on the Canadian Council of Ministers of the Environment list.
Investigate the possibility of tracking and reporting on the total weight or unit of key equipment types disposed of through all designated streams at all locations.
Planning for incremental progress Director General, Stewardship and Sustainable Transportation Programs Annually In progress Transport Canada uses its National Environmental Management System to ensure that surplus electronic and electrical equipment is disposed of according to Transport Canada's Surplus Electronic and Electrical Equipment Disposal Strategic Framework. Depending on the interim results achieved, new initiatives will be developed as required.
Reporting on progress Director General, Stewardship and Sustainable Transportation Programs Annually In progress Information and data will be gathered and analyzed on an annual basis, or as required, as part of the department's Integrated Business Planning process.
Reviewing and adjusting key initiatives to continually improve Director General, Stewardship and Sustainable Transportation Programs Annually In progress Any difficulties in obtaining data or any concerns about not meeting the targets will be addressed. As part of the National Environmental Management System's process of continual improvement, progress is reviewed on an annual basis to ensure that expected results are on-track to be met. New initiatives will be developed on an as required basis, especially when further financial and environmental efficiencies that are attainable, have been identified.

*Please note: In this publication, the masculine form designates women and men.