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Paper Consumption Implementation Plan

Target Statements

8.8 By March 31, 2014, each department will reduce internal paper consumption per office employee by 20%. Each department will establish a baseline between 2005-2006 and 2011-2012, and applicable scope.
Interim Target Achieve a 5% reduction in paper consumption by 2012-13.

Target Planning

Leader Director General,  Stewardship and Sustainable Transportation Programs
Partners Director General, Finance and Administration
Director General, Technology and Information Management Services
Director General, Communications and Marketing
Director General, Aircraft Services
Regional Director General, Atlantic Region
Regional Director General, Québec Region
Regional Director General, Ontario Region
Regional Director General, Prairie and Northern Region
Regional Director General, Pacific Region
Business Plan Transport Canada has included greening its operations into its departmental business plan.
Scope Transport Canada has elected to include all departmental employees, instead of just office employees. 
Internal office paper Paper used for office related operations within the department.
Inclusions Letter, legal and tabloid sized paper.
Exclusions Work contracted out.
Performance Measures Target Status.
Number of sheets of internal office paper purchased or consumed per office employee in the baseline year selected, as per departmental scope.
Cumulative reduction (or increase) in paper consumption, expressed as a percentage, relative to baseline year selected.
Baseline

As of 2010-11, the baseline is 9,030 sheets per office employee. The total number of employees was 6,192 in 2010-11.

Timeframe Interim target March 31, 2013, Transport Canada will reduce its paper consumption by 5%.
Final target March 31, 2014, Transport Canada will reduce its paper consumption by 20%.
Status The department reduced its paper consumption by 55% in 2011-12.
Comments Definitions Office employee  All departmental employees, not only office employees. The total number of employees was 6,192 in 2010-11.
Method used for determining the number of office employees Number of Transport Canada unique user identifications as validated against human resources statistics.
Method used for determining paper consumption  Transport Canada available information. (Note: the 2011-12 Report on Plans and Priorities states Public Works and Government Services Canada standing offer usage data and Transport Canada available information.   

Justification for change from fiscal year 2011-12 Report on Plans and Priorities Greening Government Operations Supplementary Table:
further analysis and better data availability prompted the modification to the methodology.)
Environmental
Considerations/ Benefits
Decreasing paper consumption will enable the department to conserve natural resources, save money and increase environmental awareness among employees.
Based on the 2010-11 data available, the department estimates that by achieving a 5% reduction in paper consumption, the natural resources conserved by the department would be the equivalent of 370 trees; 135,697,538 kilowatt hours in energy; 1,205,133 litres of water; 845,971 kilograms of carbon dioxide equivalent of greenhouse gas emissions; and, 195,267 kilograms of solid waste.
Lessons Learned Transport Canada found that the paper calculator tool provided by Public Works and Government Services Canada was not compatible with the department's data; and as a result, many assumptions had to be made, such as; the tool called for standardized sheet size, but the data reviewed did not permit the department to apply the formula to standardize. Therefore, results were calculated as if all sheets were one size.
Transport Canada has achieved a 17:1 printing unit to employee ratio (target 8.7) at its headquarters location in the National Capital Region. The new printing units have been helping the department to reduce the amount of paper consumed.

Target Implementation

Actions Leader Timeframe Status Comments
Choosing a tracking system Director General, Stewardship and Sustainable Transportation Programs 3/31/2011 Complete After reviewing data from both Public Works and Government Services Canada and Transport Canada available information, it was determined that Transport Canada's information was more comprehensive and provided a more accurate representation of the department's paper purchases. Data will be obtained through manual searches, and will be tracked using the department's National Environmental Management System.
Assigning roles and responsibilities Director General, Stewardship and Sustainable Transportation Programs March 31, 2011 Complete Director General, Stewardship and Sustainable Transportation Programs Collects information from the Director General, Finance and Administration, and will be responsible for reporting requirements. He will also develop a systematic approach to reduce paper consumption in the department, which includes educating employees through various initiatives.
Director General, Finance and Administration Educates acquisition card holders on the department's commitment to reduce paper consumption and to collect data as required.
Director General,
Technology and Information Management Services
Provides support on education initiatives and helps provide tools to reduce paper consumption.
Director General, Communications and Marketing Assist in developing a Communications Plan and educational material targeted at Transport Canada employees.
Director General, Aircraft Services Assists in educating employees on reducing paper consumption through various initiatives.
Regional Directors General Assists in educating employees on reducing paper consumption through various initiatives.
Scoping the target Director General, Stewardship and Sustainable Transportation Programs March 31, 2011 Complete The target scope was developed collaboratively between the Directors General of Finance and Administration and Stewardship and Sustainable Transportation Programs.
Analyzing data Director General, Stewardship and Sustainable Transportation Programs Annually In progress The data will be analyzed on an annual basis, or as required, for reporting purposes. This data will be tracked and reported through the department's National Environmental Management System.
Choosing and calculating a baseline Director General, Stewardship and Sustainable Transportation Programs March 31, 2011 Complete The baseline was developed using the 2010-11 fiscal year data.
The following formula was used to determine the baseline:

Total number of sheets: (55,911,875) divided by the total number of Transport Canada unique user identifications, (6,192), as validated against human resources statistics = 9,030 sheets per office employee in 2010-11.
Identifying key initiatives Paper Consumption Committee March 31, 2012 Complete Create a paper consumption committee.
Develop a systematic approach to reduce paper consumption.
Educate employees on how to reduce paper consumption.
Educate procurement personnel and acquisition card holders to purchase only the required amount of paper.
Planning for incremental progress Director General, Stewardship and Sustainable Transportation Programs Annually In progress On an annual basis, the paper consumption results will be examined to ensure that paper consumption is decreasing in the department. Depending on the interim results achieved, new initiatives will be developed as required.
Reporting on progress Director General, Stewardship and Sustainable Transportation Programs Annually In progress Information and data will be gathered and analyzed on an annual basis, or as required, as part of the department's Integrated Business Planning process.
Reviewing and adjusting key initiatives to continually improve Director General, Stewardship and Sustainable Transportation Programs Annually In progress The department will review its annual progress in meeting the targets. Any difficulties in obtaining data or any concerns about not meeting the targets will be addressed. As part of the National Environmental Management System's process of continual improvement, progress is reviewed on an annual basis to ensure that expected results are on-track to be met. New initiatives will be developed on an as required basis, especially when further financial and environmental efficiencies that are attainable, have been identified.

*Please note: In this publication, the masculine form designates women and men.