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Emergency Response Assistance Plans - Site Audit Report (SAR)

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NAME:

ERAP NO:
DATE:
ADDRESS:
CONTACT(S):

Schedule I Column 7 Dangerous Goods Requiring an ERAP:
  Y/N COMMENTS / DOCUMENTARY EVIDENCE
1.1 INTERNAL ALERTING MECHANISM    

24 hour number(s)

   

Non 24 hour number(s)

   

Answering Service

   

Radio call activation

   

Staff trained to process emergency calls

   

Staff identified to receive internal notification

   

Shipping documents

   

Activation tested by RMS (details)

   
1.2 SITUATION APPRAISAL        

Addressed as part of planning

   

Reporting forms with standard questions

   

Person(s) assigned to complete form

   

Initial Assessment

   

On site assessment feasible

   
1.3 MOBILIZATION        

Procedures written and clear

   

Notification to staff for mobilization

   

Flowchart/checklist available

   

Responsibility assigned to cause mobilization

   
1.4 AUTHORITY        

Response organization described in writing

   

Person responsible overall identified 

   

Person in charge of accident site operations identified

   

Chain of command apparent

   

Description of duties of plan participants

   
2.1 EXTERNAL ALERTING        

Incident reporting to authorities addressed

   

Internal resources to be used only

   

External resources identified in plan

   

Procedures for obtaining external resources

   
2.2 EMERGENCY ACTION        

Response tasks identified in writing

   

Technical advice to local authorities addressed

   

Evacuation advice addressed in plan

   

Damage assessment of container

   

Technical information on containers , available

   

Ambient air monitoring / area survey

   

Treatment options identified

   

Standard Procedures for chemical treatment for each dangerous good covered by the plan

   

Containment options identified

   

Standard Procedures for containment options

   

Transfer/recovery systems identified

   

Transfer procedures

   

TC to TC

   

TC to TT

   

Other

   

Product(s) technical information available

   

Neutralization

   

Decontamination

   

Standard Procedures for decontamination options included

   
3.1 CONTACTS        

Staff

   

Regulatory

   

Other Gov't Depts.

   

Local emergency services

   

Response contractors

   

Equipment rentals

   

Mutual aid sources

   

Air charters

   

Vehicle rentals

   

Material suppliers

   

Dangerous good(s) supplier or manufacturer

   

Other

   
3.2 COMMUNICATIONS       

Regular phone

   

Radio

   

Radio phone

   

Cellular 

   

Site radio communications between responders

   

Pager(s)

   

Electronic data transmission at site

   

Fax

   
3.3 LOGISTIC SUPPORT       

Transportation from mobilization point to accident site

   

Alternate means of transportation for Dangerous Goods

   

Accommodations for extended response

   

Response staff replenishment, replacement

   
3.4 EQUIPMENT/MATERIALS       

Checklist or inventory of equipment in plan

   

Alternate transport containers

   

Type

   

Sources

   

Packaging and repair materials available

   

Personal protection for responders

   

Level A

   

Level B

   

Level C

   

Monitoring/detection equipment

   

Flammable gas detector(s)

   

Drager or Gastech with  appropriate tubes (list tubes)

   

HNU or other photo ionization detector

   

Portable gas chromatographer

   

Radiation detector/ survey meter (list types)

   

pH paper or meter

   

Other (specify)

   

Containment equipment (specify)

   

Patching equipment (specify)

   

Treatment chemicals for neutralization

   

Treatment apparatus for chemical treatment

   

Decontamination equipment and materials

   

Transfer /recovery equipment and supplies

   

Pumping capability

   

Compressor

   

Hoses

   

Fittings for all alternative containers

   

Flaring/Venting

   

Clean up

   
3.5 PERSONNEL        

Sufficient staff to respond and maintain

   

Contractor or others to augment internal resources

   

Designated response team for operations

   

Management involvement

   

Supervisory - OSC for team

   

Technical advisors available (specify sources)

   

Names and Qualifications

   

Medical Advisor

   
3.6 MUTUAL AID        

Informal arrangements

   

Formal Arrangements

   
4.1 HAZARD ANALYSIS        

Potential Accident Assessment

   

Modes of transport considered

   

Geographical area of shipping D.G.

   

Scenarios for accidents developed

   
4.2 TRAINING        

Training Certificates issued

   

ERAP awareness to ERT and others

   

Critical tasks (specify)

   

Site Assessment

   

Transfer and recovery

   

Technical advice

   

Disposal

   

Treatment and neutralization

   

Monitoring/detection

   

Personal protection equipment

   

Policy on use of personal protection

   

Containers (specify)

   

Damage assessment on containers

   

Team meetings

   
4.3 EXERCISES AND FOLLOW UP      

Activation procedures

   

Notification procedures

   

Desk top scenarios

   

Full scale field exercises

   

Exercise with mutual aid or association

   

Exercise with first responder

   

Frequency

   

Accidents/response critical review

   
4.4 MAINTENANCE OF RESPONSE EQUIPMENT      

Responsible person(s) identified

   

System for this:

   

Calibration records and Maintenance records

   

Maintenance programs

   

General equipment (tools, etc.)

   

Monitoring equipment

   

Pumps, compressors and generators 

   

Personal protection (SCBA and Level A)

   

Communication equipment

   

Response truck/trailer

   
4.5 UPDATING MECHANISM      

Assigned

   

Procedure

   

Frequency

   

Amendment list

   
4.6 PLAN DISTRIBUTION     

Formal listing

   

Other

   
5. GENERAL COMMENTS:
6. RECOMMENDATIONS:
7. ERAP may (or may not) be approved in accordance with TDG Act Part 7