Guideline for transportation security clearance (TSC) applications with extended out-of-country (OOC) implications

Applicants who have been outside of Canada and the USA in the last 5 years may be required to provide additional supporting documentation when applying for a transportation security clearance. Applicants are encouraged to start gathering the following documentation in anticipation of Transport Canada’s request for it. Please note that the documentation may be requested at any time during the process.

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From 6 to 24 months outside of Canada/USA

Applicants who have been outside of Canada/USA for 6 to 24 consecutive months in the last 5 years may be required to submit:

  • Police certificate(s)
  • Statement of activities

More than 24 months outside of Canada/USA

Applicants who have been outside of Canada/USA for more than 24 cumulative months in the last 5 years will be required to submit:

  • Police certificate(s)
  • Statement of activities
  • Documentation to support residency, employment, education

Supporting documents

You may submit either a certified copy or the original. Originals will be returned at the end of the assessment process, via registered mail. Non-certified copies will not be accepted.

If the documentation is not in either of Canada’s Official Languages (English or French), then a certified English or French translation is required, along with the certified copy or original of the document itself.

To assist in verifying the reliability of supporting documentation, complete contact information (telephone/fax numbers and preferably business e-mail addresses) is required.

A misrepresentation of time spent outside of Canada/USA may result in the stoppage of processing the TSC application.

Police Certificates

A police certificate is an official document issued as a result of a background check by the police or government agency of a country, to list any potential criminal records that the applicant may have.

One is required from each location, where the applicant has spent 6 or more months, for the period under review.

For more information, find out how to get a police certificate, or contact the appropriate Consulate or Embassy in Canada.

Statement of Activities

A Statement of Activities is a listing of how a person spent their time while outside of Canada/USA during the period under review.

The following is a list of possible examples of documents that may be submitted for the purpose of verifying the Statement of Activities. Other suitable documents may also be acceptable.

  • Volunteer letters
  • Association/Membership letters
  • Marriage certificate, birth certificate of child(ren)
  • Proof of unemployment insurance payments
  • Vacation/travel documents (car rentals, hotel, frequent entry/exit stamps from multiple countries in passport)

Residency, employment and education

The following is a list of possible examples of documents that may be submitted for the purpose of verifying residency, employment and education. Other suitable documents may also be acceptable.

Residency:

  • Bills
  • Account statements
  • Driver’s license
  • National identity card
  • Household registry documents
  • Passport with typed address (photocopies if still valid, original if expired)
  • Barangay/Sarpanch/Mayoral letters
  • Mail, letters, envelopes

Employment:

  • Employment letters
  • Pay-stubs or Account statements showing direct deposits
  • Certificates
  • Professional license
  • Workbooks/logbook
  • Self-employment documentation (contracts, income tax assessments, reference letters, business licenses, etc)

Education:

  • Transcripts
  • School letters
  • Tuition receipts

Note: Under the Privacy Act, other departments (including Citizenship and Immigration Canada) cannot provide Transport Canada with documents that you may have previously submitted to them for other purposes.

For further information, please consult the Transportation Security Clearance Program.
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