Aviation Document Booklet Photograph Requirements

To obtain an Aviation Document Booklet (ADB)or to renew an expiring ADB, applicants are required to submit a completed “Application for an Aviation Document Booklet” form and a passport style photograph of themselves, to the TCCA regional office that is administrating their pilot licensing file.

The photograph should meet the requirements listed below.

Photograph Requirements

  • Quantity - ONE photograph of the applicant is required for each ADB application.
  • Photographer - A commercial photographer must take the photograph.
  • Date of photograph - The photograph must have been taken within 12 months preceding the submission of the application to reflect your current appearance. .
  • Photograph Dimensions - The photograph should measure 50 mm wide x 70 mm long in size. (2 inches wide x 2 ¾ inches long)
  • Facial Dimensions - The height of the face should measure between 31 mm and 36 mm from chin to crown of head (natural top of head). (1¼ inches and 1 7/16 inches)
    Photo - front: dimensions, back: photographer's stamp
  • Included on the back of the Photograph - The name and address of the photograph studio and the date the photograph was taken (not the date the photograph was printed) shall be stamped or handwritten on the back of the photograph. Note: Stick-on labels are not accepted. Sufficient space must be allowed for the name of the applicant and the declaration and the signature of the verifier or guarantor. (See above example)
  • Your photograph should be - printed on high-quality photographic paper and have a backing that accepts and retains the photographer's stamp and date, and the verifier's statement and signature, without smearing. The photograph should be:
    • clear, sharp and in focus original photographs that are not altered in any way or taken from an existing photograph.
    • in colour or in black and white.
    • taken with a neutral facial expression (eyes open and clearly visible, mouth closed, preferably no smiling). Glasses, including tinted prescription glasses, may be worn in photos as long as the eyes are clearly visible and there is no glare in the glasses. Sunglasses or photos where there is the red-eye effect are unacceptable. Hats and head coverings should not be worn, unless it is worn daily for religious beliefs or medical reasons. However, your full face must be clearly visible and the head covering should not cast any shadows on your face. Your hair can be down. Shadows are not acceptable. Lighting must be uniform to avoid shadows across the face or shoulders, around the ears or in the background.
    • taken with uniform lighting and not show shadows, glare or flash reflections.
    • taken straight on, with face and shoulders centered and squared to the camera.
    • taken in front of a plain white or light-coloured background with a clear difference between your face and the background. Photographs should reflect/represent natural skin tones.
  • Unacceptable photographs - A photograph that does not meet the above specifications, or that does not allow a clear and positive identification (image too dark, too light or blurry) will not be accepted. A retouched photograph, a photograph that is peeling, a photograph sensitive to heat or a group photograph will also be rejected.

To assist in determining acceptable and unacceptable photographs visit the following Passport Canada “Rules for Canadian passport photos” web page - http://www.pptc.gc.ca/info/photos.aspx

Date modified: